At a Glance
- Tasks: Ensure smooth office operations and provide top-notch administrative support.
- Company: Join BAP Pharma, a fast-growing and award-winning pharmaceutical company.
- Benefits: Enjoy private medical insurance, life insurance, flexitime, and wellness programmes.
- Other info: Great opportunities for personal growth in a diverse and inclusive environment.
- Why this job: Be part of a dynamic team making a real impact in the pharmaceutical industry.
- Qualifications: 2+ years in office management with strong organisational and communication skills.
The predicted salary is between 35000 - 35000 £ per year.
Location: Marlow, Buckinghamshire (office-based) SL7 1TB
Salary: Up to £35,000, subject to experience + bonus plan + Benefits
Contract: Full time Permanent
Benefits: Private Medical insurance, Life insurance, Company pension, Competitive leave, Company Sick pay, Flexitime, Free on-site parking, Referral programme, Wellness programme.
The Company: BAP Pharma is the fastest-growing, independently owned pharmaceutical clinical trials supply organisation, with specialist divisions in Comparator Sourcing, Secondary Packaging & Labelling/Global Storage & Distribution and Medicines Access. Our story is one of incredible growth and success, which has culminated in receiving many prestigious awards, such as recognition in Diversity & Inclusion and Social & Environmental, and the continued expansion of our core business operations in UK, Germany and the USA.
The Role: The Office Manager is responsible for ensuring the efficient and seamless day-to-day operation of the office. Undertaking all aspects of office functionality, reception services, and general administrative support.
- Ensure the smooth, efficient, and professional day-to-day running of the UK office, including kitchen facilities and meeting rooms.
- Undertaking reception operations, mail handling, and courier services.
- Provide a warm and professional welcome to all visitors and new starters, ensuring orientation protocols are followed.
- Book travel, accommodations, and dining reservations for internal stakeholders and visitors.
- Liaise with external travel partners for cost-effective flight comparisons and execute the setup of new traveller profiles.
- Assist the Senior Management Team (SMT) with administration tasks, including preparing and distributing agendas, minutes, and supporting materials.
- Organise food and beverage for SMT, visitors and client meetings as required.
- Undertake weekly site audits of communal areas and record findings, areas for addressing.
- Raise and process non-stock purchase orders for office and facilities needs.
- Monitor and manage inventory levels ensuring cost-effective purchasing is aligned with budgetary constraints.
- Oversee and maintain office environment service contracts.
- Cultivate strong vendor relationships and evaluate service performance to support continuous improvement.
- Administer on-site access systems, including Access Control and ANPR technologies, maintaining robust security protocols across the premises.
- Planning, execution and participation of internal company social events.
Position Requirements:
- Min 2 years experience in office operations and office management.
- Good working knowledge of MS office packages.
- Excellent written and verbal communication skills.
- Strong organisational skills with the ability to plan, prioritise and manage multiple tasks effectively.
- Excellent attention to detail and a high level of accuracy.
- Flexible and adaptable approach to work, with a passion for supporting others.
- Proactive and solution-focused approach.
- Experience of working autonomously with minimal supervision.
- Proactive in bringing people together and supporting a strong team culture, both professionally and socially.
EEO Statement: BAP Pharma is committed to enabling a supportive work environment, which is diverse and inclusive and based on mutual respect.
Office Operations Manager. Job in Marlow LilyLifestyle Jobs employer: BAP Pharma Ltd
BAP Pharma is an exceptional employer located in Marlow, offering a vibrant work culture that prioritises employee well-being and professional growth. With benefits such as private medical insurance, a wellness programme, and flexible working hours, employees are supported both personally and professionally. The company's commitment to diversity and inclusion, alongside its rapid growth in the pharmaceutical sector, makes it a rewarding place for those seeking meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Operations Manager. Job in Marlow LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and values. This will help you stand out!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Office Operations Manager. Job in Marlow LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Operations Manager role. Highlight your relevant experience in office management and operations, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for BAP Pharma. Mention specific experiences that align with the job description and show your enthusiasm for the role.
Showcase Your Communication Skills:Since excellent written and verbal communication skills are key for this role, make sure your application reflects this. Keep your language clear and professional, and double-check for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at BAP Pharma Ltd
✨Know the Company Inside Out
Before your interview, take some time to research BAP Pharma. Understand their core business operations, recent achievements, and their commitment to diversity and inclusion. This knowledge will not only impress your interviewers but also help you tailor your responses to align with the company's values.
✨Showcase Your Organisational Skills
As an Office Operations Manager, strong organisational skills are key. Prepare examples from your past experience where you've successfully managed multiple tasks or improved office efficiency. Be ready to discuss how you prioritise tasks and handle unexpected challenges.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle real-life situations. Think of scenarios related to office management, such as dealing with a difficult vendor or managing a last-minute meeting change. Practising these responses will help you feel more confident during the interview.
✨Demonstrate Your Team Spirit
BAP Pharma values a strong team culture, so be prepared to discuss how you've fostered collaboration in previous roles. Share specific examples of how you've supported colleagues or contributed to a positive work environment. This will show that you're not just about getting the job done, but also about building relationships.
