At a Glance
- Tasks: Manage daily office operations and provide top-notch support to the team.
- Company: Join BAP Pharma, a rapidly growing and award-winning pharmaceutical company.
- Benefits: Enjoy private medical insurance, flexitime, and wellness programmes.
- Other info: Embrace a diverse and inclusive workplace with excellent growth opportunities.
- Why this job: Be part of a dynamic team making a real impact in the pharmaceutical industry.
- Qualifications: 2+ years in office management with strong organisational skills.
The predicted salary is between 35000 - 35000 £ per year.
Location: Marlow, Buckinghamshire (office-based) SL7 1TB
Salary: Up to £35,000, subject to experience bonus plan
Contract: Full time Permanent
Benefits: Private Medical insurance, Life insurance, Company pension, Competitive leave, Company Sick pay, Flexitime, Free on-site parking, Referral programme, Wellness programme.
The Company: BAP Pharma is the fastest-growing, independently owned pharmaceutical clinical trials supply organisation, with specialist divisions in Comparator Sourcing, Secondary Packaging & Labelling/Global Storage & Distribution and Medicines Access. Our story is one of incredible growth and success, which has culminated in receiving many prestigious awards, such as recognition in Diversity & Inclusion and Social & Environmental, and the continued expansion of our core business operations in UK, Germany and the USA.
The Role: The Office Manager is responsible for ensuring the efficient and seamless day-to-day operation of the office. Undertaking all aspects of office functionality, reception services, and general administrative support.
Responsibilities:
- Ensure the smooth, efficient, and professional day-to-day running of the UK office, including kitchen facilities and meeting rooms.
- Undertaking reception operations, mail handling, and courier services.
- Provide a warm and professional welcome to all visitors and new starters, ensuring orientation protocols are followed.
- Book travel, accommodations and dining reservations for internal stakeholders and visitors.
- Liaise with external travel partners for cost-effective flight comparisons and execute the setup of new traveller profiles.
- Assist the Senior Management Team (SMT) with administration tasks, including preparing and distributing agendas, minutes, and supporting materials.
- Organise food and beverage for SMT, visitors and client meetings as required.
- Undertake weekly site audits of communal areas and records findings, areas for address.
- Raise and process non-stock purchase orders for office and facilities needs.
- Monitor and manage inventory levels ensuring cost-effective purchasing is aligned with budgetary constraints.
- Oversee and maintain office environment service contracts.
- Cultivate strong vendor relationships and evaluate service performance to support continuous improvement.
- Administer on-site access systems, including Access Control and ANPR technologies, maintaining robust security protocols across the premises.
- Planning, execution and participation of internal company social events.
Position Requirements:
- Min 2 years experience in office operations and office management.
- Good working knowledge of MS office packages.
- Excellent written and verbal communication skills.
- Strong organisational skills with the ability to plan, prioritise and manage multiple tasks effectively.
- Excellent attention to detail and a high level of accuracy.
- Flexible and adaptable approach to work, with a passion for supporting others.
- Proactive and solution-focused approach.
- Experience of working autonomously with minimal supervision.
- Proactive in bringing people together and supporting a strong team culture, both professionally and socially.
BAP Pharma is committed to enabling a supportive work environment, which is diverse and inclusive and based on mutual respect. We offer comprehensive training and development programmes to employees to enable them to excel in their roles. We provide our team with a platform in which to continually progress and excel and deliver on our promises to our clients. BAP Pharma - Promise delivered. Our people are results driven, tenacious and customer focused. No agencies please.
Office Manager in Bisham employer: BAP Pharma Ltd
BAP Pharma is an exceptional employer located in the picturesque town of Marlow, Buckinghamshire, offering a vibrant work culture that prioritises employee well-being and professional growth. With benefits such as private medical insurance, flexible working hours, and a commitment to diversity and inclusion, we empower our team to thrive in a supportive environment while contributing to our exciting journey in the pharmaceutical industry. Join us to be part of a dynamic team dedicated to delivering unparalleled customer service and making a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Bisham
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. BAP Pharma values customer service and teamwork, so think of examples from your past that showcase these skills. Show them you’re the perfect fit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you feel more confident and articulate when discussing your experience in office management and how you can contribute to their success.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the BAP Pharma team. Go for it!
We think you need these skills to ace Office Manager in Bisham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your experience in office operations and management, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your passion for supporting others and how you can contribute to our team culture. Keep it professional but let your personality show through.
Showcase Relevant Experience:When filling out your application, be sure to include specific examples of your past experiences that align with the responsibilities listed in the job description. We love seeing how you've tackled similar challenges before!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at BAP Pharma!
How to prepare for a job interview at BAP Pharma Ltd
✨Know the Company Inside Out
Before your interview, take some time to research BAP Pharma. Understand their core business operations, recent achievements, and company culture. This will not only help you answer questions more effectively but also show your genuine interest in being part of their success story.
✨Showcase Your Organisational Skills
As an Office Manager, strong organisational skills are key. Prepare examples from your past experience where you've successfully managed multiple tasks or improved office efficiency. Be ready to discuss how you prioritise tasks and handle unexpected challenges.
✨Demonstrate Your Communication Skills
Excellent written and verbal communication is crucial for this role. During the interview, practice clear and concise communication. You might be asked to explain how you would handle visitor orientations or liaise with external partners, so have specific scenarios in mind.
✨Emphasise Your Team Spirit
BAP Pharma values a strong team culture, so highlight your ability to work collaboratively. Share experiences where you've brought people together or supported team initiatives. This will show that you're not just focused on individual tasks but also on fostering a positive work environment.
