Office Manager in Marlow

BAP Pharma is the fastest-growing, independently owned pharmaceutical clinical trials supply organisation, with specialist divisions in Comparator Sourcing, Secondary Packaging & Labelling/Global Storage & Distribution and Medicines Access. Our story is one of incredible growth and success, which has culminated in receiving many prestigious awards, such as recognition in Diversity & Inclusion and Social & Environmental, and the continued expansion of our core business operations in the UK, Germany and the USA.

We are now looking for experienced and passionate professionals who are dedicated to providing unparalleled customer service, to continue to drive our business forward and become a part of our success story. If you think you have what it takes to be part of a successful team with an exciting future, please apply today!

THE ROLE

The Office Manager is responsible for ensuring the efficient and seamless day-to-day operation of the office. Undertaking all aspects of office functionality, reception services, and general administrative support.

KEY RESPONSIBILITIES

• Ensure the smooth, efficient, and professional day-to-day running of the UK office, including kitchen facilities and meeting rooms.
• Undertaking reception operations, mail handling, and courier services. Provide a warm and professional welcome to all visitors and new starters, ensuring orientation protocols are followed.
• Book travel, accommodations and dining reservations for internal stakeholders and visitors. Liaise with external travel partners for cost‑effective flight comparisons and execute the setup of new traveller profiles.
• Assist the Senior Management Team (SMT) with administration tasks, including preparing and distributing agendas, minutes, and supporting materials.
• Organise food and beverage for SMT, visitors and client meetings as required.
• Undertake weekly site audits of communal areas and record findings, areas for address.
• Raise and process non‑stock purchase orders for office and facilities needs. Monitor and manage inventory levels ensuring cost‑effective purchasing is aligned with budgetary constraints.
• Oversee and maintain office environment service contracts. Cultivate strong vendor relationships and evaluate service performance to support continuous improvement.
• Administer on-site access systems, including Access Control and ANPR technologies, maintaining robust security protocols across the premises.
• Contribute to the planning and execution of internal company events.

POSITION REQUIREMENTS

• Good working knowledge of MS office packages.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to plan, prioritise and manage multiple tasks effectively.
• Excellent attention to detail and a high level of accuracy.
• Flexible and adaptable approach to work, with a passion for supporting others.
• Proactive and solution‑focused approach.
• Experience of working autonomously with minimal supervision.

BENEFITS

• Bonus
• Private medical insurance
• Life insurance
• Company pension
• Competitive leave
• Flexitime
• Free on‑site parking
• Company Sick pay
• Referral programme
• Wellness programme

BAP Pharma is committed to enabling a supportive work environment, which is diverse and inclusive and based on mutual respect. We offer comprehensive training and development programmes to employees to enable them to excel in their roles. We provide our team with a platform in which to continually progress and excel and deliver on our promises to our clients.

BAP Pharma – Promise delivered. Our people are results driven, tenacious and customer focused.