Secretary / Office Manager in London

Do you want to be part of a successful family-owned business celebrating 50 years this year? This is your chance to be part of a dynamic team committed to creating sustainable communities and making a positive impact on the environment whilst supporting our growing Property & Homes businesses.

Overall Objectives:

In your role as Secretary / Office Manager, you will provide support to the Land Director & Head of Yorkshire and the Sales & Marketing Director, and other allocated staff as required. You will be responsible for the smooth running of the Yorkshire Office by carrying out appropriate duties in accordance with Group Policies and Procedures, liaising with all Group functions as required. Manage office budgeting, cost control, producing reports and health and safety responsibilities.

Your main responsibilities will be:

• To assist the Land Director & Head of Yorkshire and the Sales & Marketing Director with diary management, correspondence, preparation of Board papers liaising with Board PA.
• To organise, manage and co-ordinate the activities of allocated staff, providing all related secretarial support.
• To manage Yorkshire Office Company Events by controlling event budgets and overall annual budget, managing all external attendees including timely invitations, travel to and from events and all requirements prior to the event, assisting with the smooth running and overseeing any charity fundraising elements.
• Act as Project Secretary on allocated projects providing an efficient and high-quality service to the Project Teams.
• To ensure you have a knowledge and understanding of Company policies and procedures, especially those relevant to your own position.
• Working with the Land Director & Head of Yorkshire to ensure the smooth running of the Yorkshire Office, providing a safe and clean working environment for staff by proposing and managing budgets, producing a half-yearly report.
• Maintaining Office Records, accurate Planned Proactive Maintenance (PPM) / Reactive works logged on Livelink (Office Reference File, Inventory and H&S files).
• Ensuring cost-effective contract management and PPM schedule in place.
• Supervising and co-ordinating the work of contractors, ensuring the necessary Risk Assessments, Method Statements and public liability insurance papers are in place.
• Contribute to sustainable best practice.
• Contribute to a Business Continuity Plan to minimise disruption to core activities.
• Liaising with all Group functions as required.
• Timely reporting of defects on site to enable swift repairs to take place.

Provide an efficient and professional service for the Yorkshire Office by ensuring:

• Telephones are answered and messages circulated promptly.
• A welcoming and professional visitor interaction.
• Reception and meeting rooms are clean and tidy.
• All promotional materials are readily available and relevant.
• Stationery and catering supplies are well stocked.
• Hot Desk availability is up-to-date.

As the Health & Safety Representative for the Yorkshire Office you will liaise with the Group Health & Safety Manager to ensure your duties and responsibilities are met in relation to health and safety issues by:

• Ensuring that the quarterly office inspections are checked and recorded appropriately in the Fire Management File.
• Raising any faults through weekly office fire checks as soon as possible.
• Arranging PAT Testing as and when required.
• Reviewing the generic ‘Office Risk Assessment’ annually and displaying it on the notice board.
• Delivering new starter inductions.
• Checking and updating noticeboards and Intranet.
• Reviewing and updating the ‘Health & Safety Operational Plan – Offices’ in liaison with the Group Health & Safety Manager.
• Regularly maintaining your knowledge in relation to health & safety policies and procedures.

Qualifications, Knowledge & Experience:

• Previous secretarial or administration experience.
• Excellent level of computer literacy in all Microsoft packages (Word, Teams, Excel, PowerPoint and Outlook).
• Hold a full UK driving licence.
• Recognised typing or word processing qualifications.
• Enthusiasm for embracing new technologies.
• Minute taking experience.
• Previous experience of working in a project-related environment.
• Previous experience of working in a housebuilding environment.
• Experience of purchasing procedures/software.
• Previous experience in Office Manager role.
• Previous Health & Safety experience.
• Previous experience managing budgets.

Employee Benefits:

• Competitive Salary: Enjoy a competitive salary with an annual bonus based on company and individual performance.
• Generous Leave: Benefit from generous annual leave plus public holidays to maintain a healthy work-life balance.
• Pension Scheme: Secure your future with our company pension plan.
• Parental Leave: Access enhanced maternity, paternity, and adoption leave to support your growing family.
• Wellbeing Support: Utilise our Employee Assistance Programme, health and wellbeing discounts, and the support of qualified health advocates and Mental Health First Aiders.
• Sustainable Initiatives: Participate in our Electric Vehicle salary sacrifice scheme, Cycle2Work scheme, and enjoy discounts through our e-voucher program with major retailers.
• Financial Security: Benefit from generous life assurance coverage for peace of mind.

How to Apply:

APPLY TODAY by submitting your CV and covering letter detailing your relevant experience. The closing date for applications is Friday, 13 February 2026. Sometimes we close a job early, so don’t delay or you might miss out. Interviews will comprise of a two-stage process with profiling taking place at the second stage. No recruitment agencies inquiries please.