Team Secretary in Sector Resilience Division in Leeds

The Bank of England is the UK's central bank. Our mission is to deliver monetary and financial stability for the British people. The Bank is a diverse organisation. Each of its 4,000 plus people are committed to public service and dedicated to promoting the good of the people of the United Kingdom by maintaining monetary and financial stability.

The Sector Resilience Division has four teams: the Sector Resilience Team (SRT), International Engagement Team (IET), Cyber & Operational Resilience Stress Testing (CORST) team, and the Cyber Resilience Team (CRT). This role sits within the International Engagement Team, and also supports CORST and CRT. The teams' mission is to work with key partners, both domestically and internationally, to strengthen the operational resilience of the UK financial system for UK financial stability.

We are seeking a Team Secretary to support two Senior Managers and their teams, working alongside the Head of Division PAs and another Team Secretary. This is an exciting position with a varied and interesting workload with opportunities to display your own initiative. It will suit someone who is able to prioritise their workload and coordinate numerous tasks, as the role comes with a wide range of responsibilities. The Senior Managers have busy diaries which require effective management. You will be asked to arrange internal and external meetings; prepare papers for meetings; arrange domestic and international travel; complete travel expenses; help with Joiner/Mover/Leaver management within the teams; assist with the team's intranet pages; assist with recruitment; and act as a point of contact for the teams.

The jobholder will also form part of a wider team supporting the Directorate, comprising of five divisions and circa 150 staff. You will have the opportunity to help cover across the support team to gain experience and knowledge of other areas.

Role Responsibilities

• Providing secretarial and administrative support to senior managers and their teams.
• Diary and email inbox management, including liaising with internal and external contacts and, where necessary, collating papers for upcoming meetings.
• Arranging meetings with external visitors including diary management, liaising with external contacts, and booking meeting rooms and catering where needed.
• Planning and arranging domestic and international travel, and processing expenses.
• Managing secure information using defined processes and liaising with specialist teams as needed.
• Attending internal meetings, minute-taking and chasing up actions.
• Assisting with the administration side of recruitment.
• Keeping key data sets up to date e.g. coordinating timesheet reports and holiday schedule, etc.
• Collaborating with the Division's Admin Team to provide wider administrative support and covering for colleagues to provide effective support to other teams as required.
• Establishing and maintaining close links with stakeholders across the PRA and Bank of England.
• Dealing with any ad-hoc requests within the Directorate or wider Bank.

Role Requirements

Minimum Criteria

• Experienced in providing administrative support in a professional context.
• Good computer skills, particularly in Word, Excel, and Outlook.
• Able to deal with highly confidential information to agreed standards of handling and personal integrity.

Essential Criteria

• A proven team player, willing to help others to achieve results with the ability to work on your own initiative.
• Strong oral and written communication skills.
• Flexibility and the desire to get things done with a proactive approach.
• Be confident in dealing with all levels of staff across the Bank and external contacts.
• Display professionalism.
• Strong organisational, prioritisation and time management skills.

Our Approach to Inclusion

The Bank values diversity, equity and inclusion. We play a key role in maintaining monetary and financial stability, and to do that effectively, we believe we need a workforce that reflects the society we serve. At the Bank of England, we want all colleagues to feel valued and respected, so we're working hard to build an inclusive culture which supports people from all backgrounds and communities to be at their best at work.

We celebrate all forms of diversity, including (but not limited to) age, disability, ethnicity, gender, gender identity, race, religion, sexual orientation and socioeconomic status. We believe that it's by drawing on different perspectives and experiences that we'll continue to make the best decisions for the public. We welcome applications from individuals who work flexibly, including job shares and part time working patterns.

Salary is circa £23,360 - £26,000. Currently a non-contributory, career average pension giving you a guaranteed retirement benefit of 1/80th of your annual salary for every year worked. There is the option to increase your pension (to 1/65th) or decrease (to 1/105th) in exchange for salary through our flexible benefits programme each year.

Employment in this role will be subject to the National Security Vetting clearance process and the passing of additional Bank security checks in accordance with the Bank policy.

The application process will comprise of two interview stages. This role closes on 23 April. Please apply online, ensuring that you complete your work history and answer ALL the application questions fully and in detail as your application will not be considered if all mandatory questions are not fully completed.