Team Secretary in Insurance Policy HoD Office in Leeds

LEEDS BASED Directorate Prudential Policy Directorate are responsible for designing, negotiating internationally and implementing effective prudential regulation in order to remove or reduce systemic risks, promote the safety and soundness of PRA-regulated firms and ensure appropriate protection for insurance policyholders. PPD supports both the Prudential Regulation Committee and Financial Policy Committee in fulfilling their objectives.

Divisions The Insurance Policy Division (IPD) is responsible for domestic and international insurance policy across the full prudential framework. Domestically, IPD leads policy development under Solvency UK, covering both Pillar 1 and Pillar 2, and is now focused on implementation, transition and ongoing evolution of the regime, including capital, risk management, governance and supervisory expectations. Internationally, IPD represents the PRA in shaping global insurance standards and policy frameworks. This includes work through the International Association of Insurance Supervisors (IAIS) on the Insurance Capital Standard (ICS), Common Supervisory Framework (ComFrame), and the Holistic Framework for the assessment and mitigation of systemic risk, as well as broader international regulatory cooperation and engagement with key jurisdictions and bodies.

The Strategy & Policy Approach Division (SPAD) sets the overall strategy and approach for prudential policymaking in line with our vision for strong, accountable, responsive and accessible regulation. The division also supports PPD on the identification, selection and delivery of policy priorities. Responsibilities include ensuring a credible smarter regulatory framework, re-designing the policymaking approach under that framework, ensuring policy is appropriately grounded in economic analysis, and making progress on a clear and coherent UK PRA rulebook. The division also covers horizon scanning for microprudential risks, as well as PPD’s broader international strategy and co-ordination.

This is an exciting opportunity for an experienced team secretary to work across two divisions within the Prudential Policy Directorate. The role will involve providing administrative support for multiple Senior Managers within the Insurance Policy Division (IPD) and the Strategy and Policy Approach Division (SPAD). This position also presents an exciting and sociable opportunity, offering multi-skilled administrative support to the teams and working alongside other administrators.

This will include:

• Providing secretarial and administrative support across IPD and SPAD.
• Collaborating with the Division’s Admin Team to provide wider administrative support.
• Diary management, including liaising with internal and external contacts and, where necessary, collating papers for the following day.
• Managing incoming e-mails.
• Preparing and editing documents, letters, reports and presentations and also offering help and advice to colleagues on how best to do this.
• Planning and arranging domestic and international travel.
• Assisting with the administration side of recruitment.
• Completing and submitting expenses.
• Willingly cover for colleagues to provide effective support to other teams as required.
• Keeping key data sets up to date e.g. coordinating timesheet reports and holiday schedule, etc.
• Establishing and maintaining close links with stakeholders across the PRA and Bank of England, including external contacts.
• Dealing with any ad-hoc requests within the Directorate or wider Bank.
• Sharing best practices with regard to Bankwide applications, helping team members to carry out their own responsibilities.
• Channel Owner for SharePoint.

Minimum Criteria:

• Experienced in providing administrative support in a professional context and across diverse settings.
• Good computer skills, particularly in Word, Excel, and Outlook.
• Excellent organisation and time management skills, with the ability to multi-task (often operating to tight deadlines).

Essential Criteria:

• A proven team player, willing to help others to achieve results with the ability to work on your own initiative.
• Flexibility, the desire to get things done with a proactive approach.
• Strong oral and written communication skills with the ability to adapt to different audiences.
• Able to deal with highly confidential information to agreed standards of handling and personal integrity.
• Be confident in dealing with all levels of staff across the Bank and external contacts.
• Display professionalism.
• Strong organisational, prioritisation and time management skills.

Desirable Criteria:

• Knowledge of Bank systems and experience using PowerPoint (training can be provided, where required).

Our Approach to Inclusion:

The Bank values diversity, equity and inclusion. We play a key role in maintaining monetary and financial stability, and to do that effectively, we believe we need a workforce that reflects the society we serve. At the Bank of England, we want all colleagues to feel valued and respected, so we're working hard to build an inclusive culture which supports people from all backgrounds and communities to be at their best at work. We celebrate all forms of diversity, including (but not limited to) age, disability, ethnicity, gender, gender identity, race, religion, sexual orientation and socioeconomic status. We believe that it’s by drawing on different perspectives and experiences that we’ll continue to make the best decisions for the public.

We welcome applications from individuals who work flexibly, including job shares and part time working patterns. We've also partnered with external organisations to support us in making adjustments for candidates and employees in the recruitment process where they're needed.

For most roles where work can be carried out at home, we aim for colleagues to spend half of their time in the office, with a minimum of 40% per month. Subject to that minimum requirement, individuals and managers should work together to find what works best for them, their team and stakeholders.

Finally, we're proud to be a member of the Disability Confident Scheme. If you wish to apply under this scheme, you should check the box in the ‘Candidate Personal Information’ under the ‘Disability Confident Scheme’ section of the application.

Salary and Benefits Information:

We encourage flexible working, part time working and job share arrangements. Part time salary and benefits will be on a pro-rated basis as appropriate. Salary is circa £24,500 - £26,000. In addition, we also offer a comprehensive benefits package as detailed below:

• Currently a non-contributory, career average pension giving you a guaranteed retirement benefit of 1/80th of your annual salary for every year worked. There is the option to increase your pension (to 1/65th) or decrease (to 1/105th) in exchange for salary through our flexible benefits programme each year.
• The Bank has the discretion to vary standard accrual rates and dial up and dial down rates at any time and to withdraw dial up and dial down options at any time.
• A discretionary performance award based on a current award pool.
• An 8% benefits allowance with the option to take as salary or purchase a wide range of flexible benefits.
• 26 days’ annual leave with option to buy up to 12 additional days through flexible benefits.
• Private medical insurance and income protection.

National Security Vetting Process:

Employment in this role will be subject to the National Security Vetting clearance process (and typically can take between 6 to 12 weeks post offer) and the passing of additional Bank security checks in accordance with the Bank policy. Further information regarding the vetting and security clearance requirements for the role will be provided to the successful applicant, and information about how the Bank processes personal data for these purposes, is set out in the Bank's Privacy Notice.

The Bank of England welcomes applications from all candidates, but as a UK Visas and Immigration (UKVI) approved sponsor, we have a responsibility to comply with the Immigration Rules and guidance. As such, our ability to employ individuals who require sponsorship for immigration purposes is limited. The Bank cannot guarantee that you and / or the role you are applying for will be eligible for sponsorship and that any application made to UKVI will be successful. Eligibility will therefore be considered on a case by case basis.

The Application Process:

Important: Please ensure that you complete the ‘work history’ section and answer ALL the application questions fully. All candidate applications are anonymised to ensure that our hiring managers will not be able to see your personal information, including your CV, when reviewing your application details at the screening stage. It’s therefore really important that you fill out the work history and application form questions, as your answers will form a critical part of the initial selection process.

The assessment process will comprise of two interview stages. This role closes on 20th July. Please apply online, ensuring that you complete your work history and answer ALL the application questions fully and in detail as your application will not be considered if all mandatory questions are not fully completed.