PA in ARTIS ED & Directors Office - ARTIS in Leeds

Personal Assistant to the Director, Authorisations, Regulatory Technology & International Supervision (ARTIS) Scale I | Full-time | Leeds

About ARTIS

Authorisations, Regulatory Technology & International Supervision (ARTIS) is a PRA Directorate responsible for:

• Authorisations Division, which assesses applications from firms seeking authorisation or making changes to regulated activities.
• Regulatory Technology, Data and Innovation Division.
• Supervision of the UK operations of international banks, custodians and designated investment firms headquartered in more than 50 jurisdictions worldwide.

Job Description

We are looking for an enthusiastic, highly organised and proactive Personal Assistant to join the ARTIS Director's Office, providing dedicated support to the ARTIS Director and two Senior Advisors. The Director's areas of responsibility include Regulatory Technology, Data and Innovation, European Overseas Banks, Cross-Firm Analysis and Supervision. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys being at the centre of a busy directorate. You will play a key role in helping senior leaders operate effectively by managing competing priorities, anticipating needs, identifying solutions and ensuring the smooth running of day-to-day activities. We are particularly interested in candidates who enjoy improving the way things are done. The successful candidate will be confident exploring and adopting new technologies, identifying opportunities to streamline processes and helping the wider support team work more efficiently. This role is not simply about maintaining existing processes – it is about continuously looking for ways to simplify, improve and modernise them. You will work closely with the Executive Director's Office, HOD PAs and the wider ARTIS Support Team, and the Support Team Champion building strong relationships across the PRA and wider Bank. Where the role holder is based in Leeds, they would be expected to travel to London as required to meet business needs, including attendance at directorate events, conferences and in-person meetings.

Key Responsibilities

• Executive Support
  • Manage complex and frequently changing diaries for the Director and Senior Advisors, using sound judgement to prioritise competing demands.
  • Ensure the Director receives the appropriate papers, briefings and information in advance of meetings.
  • Coordinate domestic and international travel, including detailed itineraries, logistics and associated documentation.
  • Process expenses in line with Bank policies and procedures.
  • Act as a key point of contact for internal and external stakeholders.
• Process Improvement and Technology
  • Champion efficient ways of working across the wider support team, leaning into the Bank’s efficiency programme by identifying practical opportunities to simplify and streamline administrative processes, reduce duplication and manual effort, and free up time for higher-value work.
  • Support and promote the adoption and effective use of new technologies, digital tools and Microsoft 365 capabilities.
  • Share best practice and contribute to continuous improvement initiatives across the support community.
• Team and Directorate Support
  • Work collaboratively with the ED PA, HoD PAs and wider support team to provide a seamless support service.
  • Provide cover for the ED PA when required.
  • Act as the Directorate’s Requisitioner Hub member, providing support and guidance on requisitioning processes and helping to ensure requests are managed accurately and efficiently.
  • Deputise for the Support Team Champion, including coordinating rotas, organising team meetings and supporting wider administrative initiatives.
  • Contribute positively to team culture and support colleagues during periods of high demand.

What We're Looking For

The successful candidate will demonstrate:

• Excellent organisational and prioritisation skills, with the ability to manage multiple competing demands effectively.
• A proactive and self-motivated approach, taking ownership and anticipating issues before they arise.
• Energy, enthusiasm and a positive attitude, with a willingness to embrace new challenges.
• Strong judgement and the ability to remain calm under pressure.
• Excellent interpersonal and relationship-building skills.
• A collaborative approach and commitment to supporting colleagues.
• High levels of professionalism, discretion and confidentiality.
• A continuous improvement mindset, with a desire to challenge inefficiencies and improve processes.
• Confidence using technology and digital tools to enhance productivity and service delivery.

Requirements

Minimum Criteria

• Experience supporting senior leaders in a PA, Executive Assistant or equivalent support role, including managing complex diaries and coordinating competing priorities.
• Strong interpersonal, communication and stakeholder management skills.
• Strong digital skills, including Microsoft 365 applications such as Outlook, Teams, Word, PowerPoint, Excel and OneNote.

Essential Criteria

• High level of accuracy and attention to detail.
• Knowledge of Bank operational processes such as travel and expenses, or the ability to acquire this knowledge quickly.

Desirable Criteria

• Experience using technology to simplify administrative activities or improve team effectiveness.
• Experience leading or contributing to process improvement initiatives.
• Familiarity with Bank systems including OBS and Oracle.

Our Approach to Inclusion

The Bank values diversity, equity and inclusion. We play a key role in maintaining monetary and financial stability, and to do that effectively, we believe we need a workforce that reflects the society we serve. At the Bank of England, we want all colleagues to feel valued and respected, so we're working hard to build an inclusive culture which supports people from all backgrounds and communities to be at their best at work. We celebrate all forms of diversity, including (but not limited to) age, disability, ethnicity, gender, gender identity, race, religion, sexual orientation and socioeconomic status. We believe that it’s by drawing on different perspectives and experiences that we’ll continue to make the best decisions for the public. We welcome applications from individuals who work flexibly, including job shares and part time working patterns. We've also partnered with external organisations to support us in making adjustments for candidates and employees in the recruitment process where they're needed.

Salary and Benefits Information

This is a full-time position. Salary is circa £25,760 - £28,900. In addition, we also offer a comprehensive benefits package as detailed below:

• Currently, a non-contributory, career average pension giving you a guaranteed retirement benefit of 1/80th of your annual salary for every year worked. There is the option to increase your pension (to 1/65th) or decrease (to 1/105th) in exchange for salary through our flexible benefits programme each year.
• A discretionary performance award based on a current award pool.
• An 8% benefits allowance with the option to take as salary or purchase a wide range of flexible benefits.
• 26 days’ annual leave with option to buy up to 12 additional days through flexible benefits.
• Private medical insurance and income protection.

National Security Vetting Process

Employment in this role will be subject to the National Security Vetting clearance process (and typically can take between 6 to 12 weeks post offer) and the passing of additional Bank security checks in accordance with the Bank policy.

The Application Process

All candidate applications are anonymised to ensure that our hiring managers will not be able to see your personal information, including your CV, when reviewing your application details at the screening stage. It’s therefore really important that you fill out the work history and application form questions, as your answers will form a critical part of the initial selection process. The assessment process will comprise of two interview stages. This role closes on Wednesday 12th August.