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- Tasks: Plan and organize events from start to finish, ensuring everything runs smoothly.
- Company: Join a leading bank focused on delivering top-notch administrative services.
- Benefits: Enjoy a 12-month contract with opportunities for growth and skill development.
- Why this job: Be part of exciting events and VIP functions while enhancing your project management skills.
- Qualifications: Fluent in Mandarin and English, with strong organizational and communication skills.
- Other info: This role offers a unique chance to work in a dynamic environment with diverse projects.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
About the role
General Administration department strategy is to deliver excellent general administrative services to the whole Bank covering different functions including project management, facilities, logistic and events, admin and central filing, systems, commercial property and security operations, residential and commercial property management. As an Assistant – Events, you will be responsible for planning and organising all events and VIP functions. You will assist in project planning and ensure that pre-established work scope, study protocol, and regulatory requirements are followed. This is a 12 months fixed term contract position.
Key responsibilities
- Plan and organise all events from concept to completion, ensuring all events operate smoothly and efficiently
- Prepare all events documentation, schedules, and assignments
- Complete interviews to know the functions and business process of the events
- Provide logistics support for all events
- Prepare correspondence (external and internal) such as letters, reports, agendas, newsletters, meeting materials and minutes
- Write and translate documents in both English and Chinese
- Control budget for the events and verify invoices
- File accurate and up-to-date records for all events
- Maximise event feedback rate and collate the information to establish speaker scores, speaker feedback, sponsor feedback and scope for future event improvements
- Maintain excellent communication with other teams within the department and allocate work in accordance with the specific requirements from different departments
Requirements
- Degree educated in Banking, Information Management or other equivalent
- Relevant experience in General Administration
- Knowledge of administration and clerical policy procedures
- Excellent report writing skills
- Detail oriented
- Able to work in a fast paced environment
- Proficient in MS Office (Word, Excel, PowerPoint)
- Team player who is able to work independently
- Excellent English and Mandarin communication skills
Assistant Events - Mandarin Speaking employer: Bank of China (UK) Limited
Contact Detail:
Bank of China (UK) Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Events - Mandarin Speaking
✨Tip Number 1
Familiarize yourself with event planning tools and software that can help streamline the organization process. Being proficient in these tools will demonstrate your capability to manage events efficiently.
✨Tip Number 2
Network with professionals in the events industry, especially those who have experience in corporate events. This can provide you with valuable insights and potential referrals that could help you land the job.
✨Tip Number 3
Showcase your bilingual skills by practicing your Mandarin and English communication. Being able to effectively communicate in both languages is crucial for this role, so consider engaging in conversations or writing exercises.
✨Tip Number 4
Research the company’s past events and understand their style and audience. This knowledge will allow you to tailor your approach and demonstrate how you can contribute to their future events.
We think you need these skills to ace Assistant Events - Mandarin Speaking
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Assistant Events position. Understand the key responsibilities and required skills, especially the importance of planning and organizing events, as well as the need for Mandarin language proficiency.
Tailor Your CV: Customize your CV to highlight relevant experience in event planning, project management, and administrative tasks. Emphasize any previous roles where you managed logistics or organized events, and make sure to mention your language skills in both English and Mandarin.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event management and your ability to handle multiple tasks efficiently. Mention specific examples of past events you have organized and how you ensured their success. Don't forget to express your enthusiasm for working with the Bank.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. Ensure that your writing is clear and professional, especially since the role involves preparing correspondence and documentation in both English and Chinese.
How to prepare for a job interview at Bank of China (UK) Limited
✨Showcase Your Event Planning Skills
Be prepared to discuss your previous experience in planning and organizing events. Highlight specific examples where you successfully managed logistics, budgets, and documentation to ensure smooth operations.
✨Demonstrate Bilingual Proficiency
Since the role requires Mandarin speaking skills, practice your language proficiency. Be ready to translate documents or engage in a conversation in Mandarin during the interview to showcase your fluency.
✨Understand the Company’s Culture
Research the bank's values and culture. Tailor your responses to reflect how your personal values align with theirs, especially in terms of delivering excellent administrative services and supporting team functions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in event management scenarios. Think of past challenges you've faced and how you overcame them, focusing on your organizational and communication skills.
