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- Tasks: Keep our Yaxley office running smoothly with essential admin tasks.
- Company: Join a dynamic team in a fast-paced environment.
- Benefits: Receive training, guidance, and opportunities for professional growth.
- Why this job: Be the backbone of operations and make a real impact daily.
- Qualifications: 2 years of admin experience and strong Excel skills preferred.
- Other info: Enjoy a hands-on role with a focus on organisation and efficiency.
The predicted salary is between 24000 - 36000 £ per year.
We are seeking a proactive and organised Office Administrator to be the backbone of our busy Yaxley office operations. In this vital, full-time role, you will ensure the smooth day-to-day running of the business. You will be instrumental in managing core administrative functions, including processing invoices, generating reports, and coordinating deliveries, directly contributing to our overall commercial and operational efficiency.
Responsibilities:
- Work with invoices and invoicing software to raise, process, and track invoices/sales orders accurately.
- Processing credit card expenses.
- Coordinate deliveries with suppliers, subcontractors, and site teams.
- Proficiency in the end-to-end process, from identifying needs and issuing Purchase Orders to verifying deliveries and managing final payments.
- Compile weekly and monthly timesheets for internal reporting and payroll processing.
- Generate management reports using Excel and other Microsoft applications.
- Maintain accurate records and well-organised digital and paper filing systems.
- Support general office duties including (but not limited to) answering calls, managing emails, and document preparation.
- Assist the management team with ad-hoc administrative and reporting tasks as required.
Skills:
- Minimum of 2 years’ experience in an administrative role, preferably within construction or fabrication environment but not essential.
- Previous exposure to invoicing and accounting software.
- Strong working knowledge of Microsoft Excel and other Microsoft Office products.
- High level of attention to detail and accuracy when handling financial and administrative data.
- Good organisational and time-management skills with the ability to prioritise workload effectively and proactively.
- Clear and professional communication skills, both written and verbal.
Qualifications:
- NVQ Level 2 Business & Administration (or equivalent).
Why join us:
If you thrive in a fast-paced, hands-on environment and enjoy keeping things running like clockwork, this role is for you! We will provide you with training, guidance and professional development throughout your employment.
Office Administrator employer: BAMA Fabrication
Contact Detail:
BAMA Fabrication Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Administrator role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Practice makes perfect! Before any interview, do a mock run with a friend or family member. Focus on common questions related to admin tasks, invoicing, and your experience with Microsoft Excel. This will help you feel more confident when it’s showtime!
✨Tip Number 3
Show off your skills! When you get the chance to meet potential employers, bring along examples of your work, like reports you've generated or systems you've organised. It’s a great way to demonstrate your attention to detail and organisational prowess.
✨Tip Number 4
Don’t forget to apply through our website! We’re always looking for proactive individuals like you. Plus, it’s a straightforward way to ensure your application gets seen by the right people.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your experience with invoicing, Microsoft Excel, and any relevant administrative tasks. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Yaxley office. Share specific examples of how you've managed administrative tasks in the past and how you can contribute to our team.
Show Off Your Organisational Skills: In your application, demonstrate your organisational prowess. Mention any systems or methods you've used to keep things running smoothly in previous roles. We love candidates who can keep everything in order!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at BAMA Fabrication
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of invoicing and accounting software. Familiarise yourself with common terms and processes related to office administration, especially those mentioned in the job description. This will show that you're proactive and ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where you've successfully managed multiple tasks or projects. Think about times when you had to prioritise your workload effectively. Being able to demonstrate your organisational skills will be key in this role, so have those stories ready to share!
✨Excel at Excel
Since strong knowledge of Microsoft Excel is crucial for this position, consider brushing up on your Excel skills before the interview. Be prepared to discuss how you've used Excel in previous roles, whether it's for generating reports or managing data. If you can, bring along a sample report you've created to showcase your abilities.
✨Communicate Clearly
Practice your communication skills ahead of time. Since the role requires clear and professional communication, think about how you can convey your thoughts succinctly. You might even want to prepare a few questions to ask during the interview, as this shows your interest and helps you engage with the interviewer.
