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- Tasks: Support the Lead Mobilisation Manager with admin tasks and project coordination.
- Company: Join BAM FM, a forward-thinking organisation focused on sustainability and community.
- Benefits: Attractive salary, family-friendly policies, and opportunities for personal growth.
- Other info: Diverse and inclusive workplace with excellent career development opportunities.
- Why this job: Be part of a dynamic team making a real impact in a supportive environment.
- Qualifications: GCSEs in English and Maths; project coordination experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
BAM FM are recruiting a Mobilisation Coordinator to join the team based in Breakspear Park, Hemel Hempstead. The Mobilisation Coordinator provides dedicated administrative support to the Lead Mobilisation Manager. Working closely with the Lead Mobilisation Manager, this role helps manage diaries, prepare documentation, track actions, and maintain records to ensure compliance with internal processes and client requirements. By keeping everything organised and on schedule from contract award through to steady state delivery, the Mobilisation Coordinator plays a key part in helping maintain control, meet deadlines, and deliver a professional service from day one.
Among many support services our enhanced family friendly package includes: Men’s and Women’s health, fertility support, maternity, paternity and shared parental leave, fostering leave, menopause support, carer leave, surrogacy and adoption support.
Responsibilities
- Provide daily support to the Lead Mobilisation Manager, including diary management, meeting scheduling, minute taking and action tracking.
- Support with correspondence, file management, and maintaining trackers to ensure actions are closed out.
- Assist the Lead Mobilisation Manager with maintaining project documentation such as mobilisation plans, contracts, risk registers and compliance checklists.
- Support data entry into CAFM and document management systems, ensuring accurate data entry and version control.
- Arrange and coordinate meetings, prepare agendas, circulate papers and record minutes.
- Liaise with internal teams (HR, IT, Finance, Commercial, HSEQ, Procurement) and external stakeholders to ensure deliverables are met.
- Assist with DBS processing, prepare induction packs, maintain training records, and coordinate logistics for training sessions.
- Raise purchase orders, track deliveries and liaise with suppliers to support equipment and mobilisation logistics; maintain procurement logs and supporting documentation.
- Support Procurement Manager on subcontractor quotes, raising purchase orders and termination letters.
- Ensure all statutory, contractual and company requirements are met prior to service commencement, including H&S, risk assessments, insurances and safeguarding checks.
- Support CAFM system setup, asset data migration, IT equipment allocation and mobile workforce enablement in collaboration with relevant teams.
- Assist with data entry and record maintenance rather than technical setup.
- Participate in pre and post mobilisation reviews and lessons learned workshops by preparing documentation, capturing feedback, and updating records for future reference.
Qualifications
- Minimum of GCSEs (or equivalent) in English and Maths – essential
- Project coordination, administration or FM-related qualifications – desirable
- Health and Safety training (e.g. IOSH Managing Safely) – desirable
Personal Attributes
- Proactive and solutions focused, with a can do attitude
- Collaborative and approachable, with a team oriented mindset
- Detail driven, with a commitment to high standards
- Adaptable, flexible and resilient under pressure
- Aligns with BAM values around sustainability, collaboration and innovation
What’s in it for you?
A challenging and continuously changing environment in a forward thinking organisation. In addition to an attractive salary and benefits package, we support further personal growth and development.
Your work environment
People are at the heart of what we do at BAM. We recognise that creating a diverse and inclusive environment that nurtures our employees and encourages them to bring their best and whole self to work is crucial. We’re on an exciting journey to get us there by recruiting the very best talent to join us regardless of race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics. Be you! Join us today, so we can achieve amazing things together and build a sustainable tomorrow.
Who are we?
The art of building is about building for communities; it’s about building for life. Where others stop, we go further, leading the way towards a sustainable tomorrow for us and future generations. As an industry leader, we raise the bar. Our values: sustainable, inclusive, collaborative, reliable and ownership, enable us to achieve our ambitions. Today, tomorrow and every day.
Our recruitment process, what you need to know?
BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at anytime you feel you may need any reasonable adjustments, do not hesitate to speak with one of our team, and we will do our best to support you.
Mobilisation Coordinator employer: BAM UK & Ireland
Contact Detail:
BAM UK & Ireland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Mobilisation Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at BAM or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research BAM's values and recent projects. Show us how your skills align with their mission and how you can contribute to their goals.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Get comfortable talking about your experiences and how they relate to the Mobilisation Coordinator role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the BAM team. Let’s get you on board!
We think you need these skills to ace Mobilisation Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Mobilisation Coordinator role. Highlight your relevant experience in administration and project coordination, and don’t forget to mention any specific skills that align with the job description.
Showcase Your Organisational Skills: Since this role is all about keeping things organised, give examples of how you've successfully managed diaries, tracked actions, or maintained records in previous roles. We want to see your attention to detail shine through!
Be Proactive in Your Approach: Demonstrate your proactive attitude by mentioning instances where you’ve taken the initiative to solve problems or improve processes. This will show us that you’re a solutions-focused candidate who can thrive in a dynamic environment.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team at BAM FM!
How to prepare for a job interview at BAM UK & Ireland
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Mobilisation Coordinator. Familiarise yourself with diary management, documentation preparation, and compliance processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you kept everything on track and met deadlines, as this will resonate well with the interviewers.
✨Prepare for Team Collaboration Questions
Expect questions about working with various internal teams and external stakeholders. Think of specific instances where you collaborated effectively, resolved conflicts, or contributed to a team project. This will demonstrate your collaborative mindset, which is crucial for this position.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask. Inquire about the team's dynamics, the challenges they face, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.