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- Tasks: Support daily office operations with admin duties and effective communication.
- Company: Join a dynamic team at Baltic Recruitment, connecting talent with opportunity.
- Benefits: Enjoy part-time hours, flexible work locations, and a competitive salary.
- Why this job: Perfect for self-motivated individuals who thrive in a fast-paced environment.
- Qualifications: Must have excellent computer skills and previous admin experience.
- Other info: Work 20 hours a week, with a pro-rata salary based on experience.
Baltic Recruitment are currently recruiting for an Office Administrator. Working between two of our client's offices: Consett and Gateshead, working 2 days a week in each office. This role is Part Time, working 20 hours a week.
Our client is seeking a reliable and computer-literate Office Administrator to join their office team to support with daily office operations. The successful candidate will be responsible for administrative duties that ensure the smooth running of the office and will need to be highly organised, reliable, flexible and methodical. The role requires someone to be able to communicate effectively in writing or over the telephone. We are seeking a self-motivated individual who can work under their own initiative as well as being a team player.
Main Duties & Responsibilities:- Dealing with incoming and outgoing correspondence.
- Managing emails, phone calls and other communication.
- Maintain filing systems (electronic and physical) and ensure documents are up to date.
- Speaking to customers - addressing queries and resolving issues.
- Greet visitors, answer and direct phone calls, and handle general inquiries.
- General administrative support in a fast-paced environment.
- Scanning documents.
- Any other ad-hoc tasks required.
- The ability to prioritise workload and be able to understand and follow instructions.
- Candidates must possess excellent computer skills.
- Previous experience in a similar role.
- Must hold a Full UK License and own transport.
- Great communication skills, both verbal and written.
- Comfortable working in a busy office setting.
- Good attention to detail.
Working 10am - 3.30pm, 4 days a week / 20 hours per week. Pro-rata salary between £23,809.50 to £28,000 DOE.
Office Administrator employer: Baltic Recruitment
Contact Detail:
Baltic Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in office administration. Being proficient in programmes like Microsoft Office, Google Workspace, or any specific CRM systems can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This will demonstrate your ability to prioritise workload effectively, which is crucial for this position.
✨Tip Number 3
Practice your communication skills, both verbal and written. You might want to role-play common office scenarios with a friend to ensure you're comfortable handling inquiries and resolving issues efficiently.
✨Tip Number 4
Since the role requires flexibility between two locations, make sure to plan your travel arrangements in advance. Showing that you have a reliable transport solution can reassure employers of your commitment to the role.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the Office Administrator role. Emphasise your computer literacy, organisational skills, and any previous administrative roles you've held.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you're a great fit for the position. Mention your ability to manage correspondence and your experience in a busy office environment.
Highlight Relevant Skills: In your application, specifically mention your attention to detail, ability to prioritise workload, and experience with filing systems. These are key attributes the employer is looking for.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Baltic Recruitment
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to prioritise and handle a busy workload.
✨Demonstrate Communication Proficiency
Effective communication is crucial for this role. Be ready to discuss your experience in handling correspondence, both written and verbal. You might even want to practice answering common queries to show your confidence.
✨Highlight Your Computer Literacy
Since the job requires excellent computer skills, be prepared to talk about the software and tools you are familiar with. If you have experience with specific office management software, mention it to give yourself an edge.
✨Emphasise Flexibility and Teamwork
The role requires someone who can work independently as well as part of a team. Share examples of how you've adapted to changing situations or collaborated effectively with colleagues in previous roles.