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- Tasks: Support the Health & Safety team with daily administrative tasks and communication.
- Company: Join Ballymore, a leading property development company in Canary Wharf.
- Benefits: Enjoy flexible working hours, including one day of remote work each week.
- Why this job: Be part of a vital team ensuring safety and compliance in a dynamic environment.
- Qualifications: Proficient in MS Office; experience in property sector is a plus.
- Other info: Entry-level position with opportunities for growth and development.
The predicted salary is between 28800 - 43200 £ per year.
Health & Safety Administrative Assistant
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Health & Safety Administrative Assistant
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Job Description
Health & Safety Administrative Assistant – Permanent, Canary Wharf
Job Description
Health & Safety Administrative Assistant – Permanent, Canary Wharf
Hours of work: 40 per week, 08.30am – 17.30pm Monday to Friday (with one day per week working from home)
Duties & Responsibilities
The Health and Safety Administrative Assistant will act as the primary resource for daily tasks and routine inquiries. This role requires a proactive approach to daily responsibilities, with the flexibility to handle tasks of varying complexity. The successful candidate will work with multiple internal and external stakeholders, demonstrating strong relationship-building skills and a high level of corporate communication proficiency. Assisting the Health & Safety team in the delivery of the Safety Program including:
- Planning and coordinating meetings to ensure effective communication and collaboration.
- Facilitating the delivery of a comprehensive dashboard view of status and risk across the portfolio by maintaining a suite of central tracking documents, including:
- Compliance tracker
- Fire safety tracker
- Site inspection/audit checklist
- Training tracker
- Accident, incident, and near miss tracker
Daily Duties
Daily tasks inclusive of but not limited to the following –
- Coordinating meetings, ensuring agendas are followed, and confirming the attendance of relevant stakeholders in accordance with project timelines.
- Responding to calls and emails and maintaining communication with suppliers and stakeholders.
- Identifying and prioritising urgent emails that require immediate responses or actions.
- Maintaining an organised approach to daily tasks to ensure all deadlines are met.
- Participating in meetings, documenting action points, and preparing minutes.
- Creating and preparing documents and presentations.
- Conducting research and compiling comparative data.
- Managing and reviewing electronic filing systems.
- Procuring and ordering equipment for the team.
- Processing expense reports.
Skills, Experience & Qualifications
- Proficient in utilising MS Office for health and safety documentation and reporting.
- Experience in the property sector (advantageous)
- Capable of exercising discretion and maturity in all aspects of health and safety responsibilities.
- Exemplary communication and people management skills, essential for promoting a safe and compliant work environment.
We operate as an equal opportunities employer.
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
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Health & Safety Administrative Assistant employer: Ballymore
Contact Detail:
Ballymore Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Health & Safety Administrative Assistant
✨Tip Number 1
Familiarise yourself with the Building Safety Act (2022) as it is crucial for this role. Understanding its implications will not only help you in interviews but also demonstrate your commitment to health and safety standards.
✨Tip Number 2
Showcase your organisational skills by preparing a mock compliance tracker or dashboard. This will give you practical experience and something tangible to discuss during your interview, highlighting your proactive approach.
✨Tip Number 3
Network with professionals in the health and safety sector, especially those who work in property management. Engaging with them can provide insights into the role and may even lead to referrals.
✨Tip Number 4
Practice your communication skills by participating in group discussions or workshops. Since this role requires strong relationship-building abilities, being able to articulate your thoughts clearly will be a significant advantage.
We think you need these skills to ace Health & Safety Administrative Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and required skills for the Health & Safety Administrative Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles or experience in health and safety. Mention specific tasks you've handled that relate to compliance tracking, meeting coordination, or stakeholder communication.
Showcase Communication Skills: Since the role requires strong communication abilities, provide examples of how you've effectively communicated with teams or stakeholders in past positions. This could include managing emails, documenting meetings, or preparing presentations.
Proofread Your Application: Before submitting your application, make sure to proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for this role.
How to prepare for a job interview at Ballymore
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Health & Safety Administrative Assistant. Familiarise yourself with the key tasks mentioned in the job description, such as coordinating meetings and maintaining compliance trackers.
✨Demonstrate Strong Communication Skills
Since this role involves liaising with multiple stakeholders, be prepared to showcase your communication skills. Practice articulating your thoughts clearly and confidently, and think of examples where you've successfully managed relationships in previous roles.
✨Showcase Your Organisational Skills
The job requires a high level of organisation. Be ready to discuss how you manage your time and prioritise tasks. You might want to share specific tools or methods you use to stay organised, especially when handling multiple deadlines.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Prepare for scenarios related to health and safety compliance or managing urgent communications. Think about how you would handle these situations and be ready to explain your thought process.
