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- Tasks: Support property management, handle correspondence, and assist with reporting and inspections.
- Company: Ballymore is a family-owned property developer with 40 years of innovation and over 80 awards.
- Benefits: Enjoy a competitive salary, a dynamic work environment, and opportunities for career progression.
- Why this job: Join a vibrant team at High Point Village and make a real impact in property services.
- Qualifications: Experience in property management, strong communication skills, and excellent organisational abilities required.
- Other info: Full-time role, Monday to Friday, based in Hayes, with a salary range of £30,000 to £33,000.
We're now recruiting for a Property Coordinator to join us at our development, High Point Village!
What you should know:
Ballymore is a family-owned business, with over 40 years in business - we are remarked as an innovative and dynamic property developer citing over 80 awards in recent years. At present, we're managing 11,000 homes across 12 luxury residential developments in London and are in search of a Property Coordinator to join us at High Point Village in contributing to our vision. This is a fantastic opportunity for a property service enthusiast to progress their career in either customer service, facilities or operational-based roles.
Important to note:
- Hours: 40 per week, 08:30am - 17:30pm Monday to Friday
- Location: Hayes, UB3
- Salary per annum: £30,000 to £33,000 dependant on skills & experience
What you'll be doing:
- Assist with property management activities and reporting including compliance data review, lease summaries, management framework agreements, infringement tracking etc.
- To ensure the resident database is up to date.
- Assist with Management packs preparation.
- Deal with written and email correspondence related to the property management function.
- Plan and organise diaries and book meetings as required.
- Inform attendees of forthcoming meetings and prepare agendas as necessary.
- Oversee the maintenance of filing systems to ensure that the Estate Office always runs efficiently.
- Liaising with internal and external stakeholders including verbal and written communication with residents & leaseholders as and when required.
- Assist with regular Site Inspections and provide accurate reporting.
- Assist in the production of reports and tracking documents relating to service charge budgeting.
- Assist in the compilation and maintenance of the landlord liabilities registers.
- Assist in compilation of the quarterly client reporting.
- To quality control correspondence and information before issue to tenants.
- To centrally track delivery and KPIs related to the property management function including lease statuses, service charge budgeting/demands/certified accounts, service charge credit control, landlord liabilities registers, operational issues, staffing/recruitment status etc.
- Assist with S20 preparation and issuing.
- Provide key oversight and coordination for various key Building Safety Act related programs of work/tasks which may arise.
What you'll need to be successful:
- Previous experience gained in a similar role within the property or managing agent environment.
- Exceptional written and verbal communication skills, with ability to communicate with all levels and areas of the business and external parties.
- ATPI qualified.
- Strong coordination, organisational and administration skills.
- Flexibility and adaptability to manage a range of different tasks to meet deadlines.
What now?
Very simply, apply here! Do not hesitate to apply online today. Updates on applications made via our job boards will be provided over a 1-2 week period from the date of submission.
Ballymore operate as an equal opportunities employer.
Property Coordinator employer: Ballymore Group
Contact Detail:
Ballymore Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Coordinator
✨Tip Number 1
Familiarise yourself with the property management sector, especially focusing on compliance and reporting. Understanding the key responsibilities of a Property Coordinator will help you speak confidently about how your skills align with the role during any discussions.
✨Tip Number 2
Network with professionals in the property management field. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities at Ballymore.
✨Tip Number 3
Prepare to discuss your experience with stakeholder communication. Since the role involves liaising with residents and leaseholders, think of examples where you've successfully managed communications in previous roles.
✨Tip Number 4
Showcase your organisational skills by preparing a mock agenda for a property management meeting. This will demonstrate your ability to plan and coordinate effectively, which is crucial for the Property Coordinator position.
We think you need these skills to ace Property Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in property management or similar roles. Emphasise your organisational skills and any previous work with compliance data, as these are key aspects of the Property Coordinator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for property services and your understanding of Ballymore's values. Mention specific experiences that demonstrate your exceptional communication skills and ability to liaise with various stakeholders.
Highlight Relevant Qualifications: If you have ATPI qualifications or any other relevant certifications, make sure to include them prominently in your application. This will show that you meet the necessary criteria for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Property Coordinator role.
How to prepare for a job interview at Ballymore Group
✨Showcase Your Property Knowledge
Make sure to brush up on your knowledge of property management and the specific responsibilities of a Property Coordinator. Be prepared to discuss your previous experiences in similar roles and how they relate to the tasks outlined in the job description.
✨Demonstrate Communication Skills
Since exceptional written and verbal communication skills are crucial for this role, practice articulating your thoughts clearly. You might be asked to provide examples of how you've effectively communicated with stakeholders in the past.
✨Highlight Organisational Abilities
The role requires strong coordination and organisational skills. Prepare to discuss how you manage multiple tasks and deadlines, perhaps by sharing specific examples from your previous work experience that demonstrate your ability to stay organised.
✨Prepare Questions for the Interviewers
Having insightful questions ready shows your interest in the role and the company. Consider asking about the team dynamics at High Point Village or how success is measured for a Property Coordinator within Ballymore.