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- Tasks: Support the Health & Safety team with daily admin tasks and communication.
- Company: Join a dynamic team at a leading firm in Canary Wharf.
- Benefits: Enjoy a flexible work schedule with one day of remote work each week.
- Why this job: Be part of a vital safety programme that impacts workplace wellbeing.
- Qualifications: Proficiency in MS Office and strong communication skills are essential.
- Other info: Experience in the property sector is a plus, but not mandatory.
The predicted salary is between 30000 - 42000 £ per year.
Permanent position based in Canary Wharf. Hours of work: 40 per week, 08.30am - 17.30pm Monday to Friday (with one day per week working from home).
Duties & Responsibilities
The Health and Safety Administrative Assistant will act as the primary resource for daily tasks and routine inquiries. This role requires a proactive approach to daily responsibilities, with the flexibility to handle tasks of varying complexity. The successful candidate will work with multiple internal and external stakeholders, demonstrating strong relationship-building skills and a high level of corporate communication proficiency. Assisting the Health & Safety team in the delivery of the Safety Program including:
- Planning and coordinating meetings to ensure effective communication and collaboration.
- Facilitating the delivery of a comprehensive dashboard view of status and risk across the portfolio by maintaining a suite of central tracking documents, including:
- Compliance tracker
- Fire safety tracker
- Site inspection/audit checklist
- Training tracker
- Accident, incident, and near miss tracker
Daily Duties
- Coordinating meetings, ensuring agendas are followed, and confirming the attendance of relevant stakeholders in accordance with project timelines.
- Responding to calls and emails and maintaining communication with suppliers and stakeholders.
- Identifying and prioritising urgent emails that require immediate responses or actions.
- Maintaining an organised approach to daily tasks to ensure all deadlines are met.
- Participating in meetings, documenting action points, and preparing minutes.
- Creating and preparing documents and presentations.
- Conducting research and compiling comparative data.
- Managing and reviewing electronic filing systems.
- Procuring and ordering equipment for the team.
- Processing expense reports.
Skills, Experience & Qualifications
- Proficient in utilising MS Office for health and safety documentation and reporting.
- Experience in the property sector (advantageous).
- Capable of exercising discretion and maturity in all aspects of health and safety responsibilities.
- Exemplary communication and people management skills, essential for promoting a safe and compliant work environment.
We operate as an equal opportunities employer.
Health & Safety Administrative Assistant employer: Ballymore Group
Contact Detail:
Ballymore Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Health & Safety Administrative Assistant
✨Tip Number 1
Familiarise yourself with the Building Safety Act (2022) and its implications for health and safety practices. This knowledge will not only help you understand the role better but also demonstrate your commitment to compliance during any discussions.
✨Tip Number 2
Develop strong organisational skills by creating a personal system for tracking tasks and deadlines. This will be crucial in managing the various responsibilities of the role, such as coordinating meetings and maintaining documentation.
✨Tip Number 3
Practice your communication skills by engaging with professionals in the health and safety field. Networking can provide insights into the industry and may even lead to valuable connections that could support your application.
✨Tip Number 4
Showcase your proficiency in MS Office by creating sample documents or presentations relevant to health and safety. This hands-on demonstration of your skills can set you apart from other candidates during interviews.
We think you need these skills to ace Health & Safety Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Health & Safety Administrative Assistant role. Emphasise your proficiency in MS Office, communication skills, and any experience in the property sector.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of health and safety responsibilities. Mention specific examples of how you've successfully managed tasks similar to those listed in the job description, such as coordinating meetings or maintaining documentation.
Highlight Relationship-Building Skills: In your application, emphasise your ability to build relationships with stakeholders. Provide examples of how you've effectively communicated and collaborated with others in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Ballymore Group
✨Showcase Your Organisational Skills
As a Health & Safety Administrative Assistant, you'll need to manage multiple tasks and deadlines. Be prepared to discuss your organisational strategies and provide examples of how you've successfully handled similar responsibilities in the past.
✨Demonstrate Communication Proficiency
Strong communication skills are crucial for this role. During the interview, highlight your experience in coordinating meetings and maintaining effective communication with stakeholders. Consider sharing specific instances where your communication made a positive impact.
✨Familiarise Yourself with Relevant Legislation
Understanding the Building Safety Act (2022) is essential for this position. Make sure to research this legislation and be ready to discuss how it relates to the role. This will show your commitment to health and safety standards.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you prioritise tasks. Think of scenarios where you had to manage urgent requests or conflicting priorities, and be ready to explain your thought process and outcomes.
