Day Concierge

Shift Pattern: 4 on, 4 off

Are you the right candidate for this opportunity Make sure to read the full description below.

Time: 7:00 – 19:00

Location: Hayes / UB3 – Accessible via Hayes & Harlington + West Drayton Station.

Job Title: Day Concierge

Duties & Responsibilities

* To provide a quality service to the residents and ensure individual requests are dealt with in an efficient and timely manner.

* To assist with the security of residents and the building at all times, ensuring that the safety of all residents and visitors is maintained.

* To ensure that all requests & enquiries to the Concierge Department (both in person, email and by telephone) are dealt with efficiently in a timely and professional manner on every occasion.

* Accepting and issuing of resident’s parcels.

* Meeting and greeting all residents, guests and clients. Demonstrate stand to greet service.

* Ensure the smooth running of the communication systems within the Estate i.e., telephone, radio’s, internal intercom system, b. Life etc.

* Ensure only authorized persons are given access to areas.

* Issuing of visitor parking permits, offering explanations to the onsite parking procedures.

* Aid the Security of the estate by communicating regularly with them including informing them of any concerning matters that have been notified to concierge.

* Liaising with cleaning staff regarding domestic rubbish being removed from apartments and removing rubbish if necessary, following operating procedures.

* Correct reporting of any security / health and safety issues.

* Correct reporting of any incidents or complaints.

* Safekeeping of security keys on behalf of residents and the estate, strictly following standard operating procedures at all times.

* Issuing of keys only to the correct personnel / residents. Strictly checking that the appropriate authorisation & disclaimers are in place.

* Cross training of other resort departments.

* Responding to resident enquiries by the b. Life system ensuring the time constraints are met for open tickets.

* Receipt & issue of residents’ dry cleaning/laundry ensuring relevant paperwork is completed.

* Apartment & Estate key audit during night shift, with follow up for any missing keys with the last person in possession.

* Pro-actively dealing with maintenance and cleaning problems that are identified within the estate.

* Maintain a safe environment for all people in the estate at all times.

* Secure handling of people’s data, ensuring the PC is locked when not in use or nearby. Ensuring you comply by GDPR.

* Report any accidents and record in the accident book as appropriate.

* Turn on and off the lobby lights at the appropriate times.

* Ability to handle high pressure moments where many people may be queuing. The capacity to deal with complex issues and the ability to stay calm when dealing with challenging people.

* Conduct monthly stock checks of the first-aid box, concierge stock within concierge office and requisition supplies as appropriate.

Skills, Experience & Qualifications

* Excellent communication skills.

* Polite and confident with a great deal of patience.

* Ability to multi-task and time-manage.

*Ballymore Operate as an Equal Opportunities Employer