Sales Team Administrator in Canary Wharf

Sales Team Administrator – Canary Wharf Contract: Fixed term contract until February 2027 Hours of work: 40 per week, 08:30am – 17:30pm Monday to Friday A pivotal role providing support to the Managing Director, Sales & Marketing and Sales Director, and the wider department with administrative and reporting activities. It’s an ideal opportunity for someone who thrives in a fast-paced environment, enjoys taking a proactive approach to tasks and has exceptional attention to detail. Personal Assistance * Pro-actively manage diaries for both the Managing Director, Sales & Marketing and Sales Director making efficient use of time. * Manage expense claims and maintain accurate financial records Administration * Assist in compiling and formatting presentations. * Provide general office support, including photocopying, printing, and binding. * Schedule meetings by informing attendees, preparing agendas, and taking minutes. * Maintain filing systems via SharePoint * Order and manage stock and stationery for marketing suites, ensuring sufficient inventory levels. Reporting Complete and circulate a number of different reports each month including: * Maintain and track sales targets across projects. * Complete and submit JV reporting on a regular basis. * Produce weekly Sales & Marketing Committee presentations. * Assist with cashflow management and reporting. * Support budget reporting and financial updates. * Maintain and update the events calendar. Finance / IFS Acting as department superuser for IFS, this includes: * Prepare and process RTS forms, ensuring they are signed, scanned, and correctly filed. * Raise and receipt purchase orders in line with company procedures. * Manage departmental budgets, including reconciliation and regular monitoring. * Update all project invoice logs and drawdown trackers. Required skills & experience * Excellent communication skills (both verbal/written) with an ability to liaise effectively at all levels. * Experience in the preparation and editing of presentations and associated documents. * Experience of reviewing budgets and identifying variances. * Excellent organisational and administrative skills. * Excellent attention to detail, flexible, adaptable and prepared to be ‘hands on’. * Ability to draft clear and focused letters and reports. * Experience of SharePoint and IFS (Preferable) * Strong understanding of financial administration * Knowledge of office and administrative procedures and processes. * Experience of producing effective minutes and agendas. We operate as an equal opportunities employer