Office Junior

Balltec designs, manufactures and tests high integrity mechanical connectors for critical applications in the global renewable energy and oil and gas sectors. The engineering team creates technical solutions for the transfer of load in moorings, lifting components and subsea cable connections. As a member company of Venterra Group, Balltec is working at the forefront of the global energy transition, supplying engineering solutions to the offshore wind and the emerging floating wind markets. As a company, Balltec is targeting significant growth to provide even more effective support for our clients in this industry. We are looking for an ambitious talented individual who takes pride in their work and the organisation to join our team at a very exciting time. You will receive full training and support while working across a range of activities within the business. This includes a Level 3 Business Administration apprenticeship.

Key responsibilities:

• Telephone Management: Answer incoming calls, transfer to the appropriate person, and handle queries professionally.
• Invoice Logging: Assist with logging and tracking invoices accurately.
• Purchase Order Checks: Verify and log internal purchase orders.
• Client Hospitality: Take care of external clients during visits, including preparing drinks, setting up buffets, and tidying the boardroom after meetings.
• Invoice Matching: Check and match all purchase orders to delivery notes and invoices, ensuring discrepancies are within agreed tolerances and authority levels.
• Electronic Processing: Process invoices electronically via purchase order or batch processing systems.
• Project Documentation: Assist in preparing project-related documentation.
• Courier & Shipping: Enquire, arrange, and book couriers and shipping for domestic and international deliveries.
• Post Distribution: Sort and distribute incoming and outgoing mail.
• Visitor Management: Monitor the door camera, greet visitors, and ensure a professional welcome.
• General Office Tasks: Filing, scanning, shredding, and maintaining organized records.
• Document Control: Send documentation to clients and suppliers following established document control processes.
• Reporting: Assist in preparing a variety of regular and ad-hoc financial and administrative reports.
• Office Presentation: Maintain a clean, organised, and professional office environment, including communal areas and meeting rooms.

Education & Experience:

• GCSEs (grades A*-C / 9-4) or equivalent, including English and Maths.
• Computer literate with experience working with Microsoft Office.
• Driving Licence (desirable).

Required skills:

• Attention to detail.
• Be proactive and flexible.
• Effective verbal and listening communication skills.
• Be respectful, honest & trustworthy.
• Reliable.
• Problem solving skills.

Other benefits:

• 38 hour working week with every Friday afternoon off.
• Company pension contributions.
• 5 weeks holiday plus bank holidays.
• Life insurance.
• Company events.