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- Tasks: Support office operations with tasks like call management, invoice logging, and client hospitality.
- Company: Join Balltec Engineered Solutions, a leader in renewable energy and oil & gas sectors.
- Benefits: Full training provided, opportunities for progression, and a supportive team environment.
- Why this job: Kickstart your career in a dynamic role with real impact on exciting projects.
- Qualifications: Computer literate, proactive, and possess strong communication skills.
- Other info: Entry-level position with a chance to pursue a Level 3 Business Administration apprenticeship.
The predicted salary is between 24000 - 36000 £ per year.
Join to apply for the Office Junior role at Balltec Engineered Solutions. Balltec designs, manufactures and tests high integrity mechanical connectors for critical applications in the global renewable energy and oil and gas sectors. As a member company of Venterra Group, Balltec supports the offshore wind and emerging floating wind markets, targeting significant growth to provide effective solutions to our clients. We are looking for an ambitious, talented individual who takes pride in their work and the organisation, to join our team at a very exciting time.
General Duties
- Telephone Management: Answer incoming calls, transfer to the appropriate person, and handle queries professionally.
- Invoice Logging: Assist with logging and tracking invoices accurately.
- Purchase Order Checks: Verify and log internal purchase orders.
- Client Hospitality: Take care of external clients during visits, including preparing drinks, setting up buffets, and tidying the boardroom after meetings.
- Invoice Matching: Check and match all purchase orders to delivery notes and invoices, ensuring discrepancies are within agreed tolerances and authority levels.
- Electronic Processing: Process invoices electronically via purchase order or batch processing systems.
- Project Documentation: Assist in preparing project‑related documentation.
- Courier & Shipping: Enquire, arrange, and book couriers and shipping for domestic and international deliveries.
- Post Distribution: Sort and distribute incoming and outgoing mail.
- Visitor Management: Monitor the door camera, greet visitors, and ensure a professional welcome.
- General Office Tasks: Filing, scanning, shredding, and maintaining organized records.
- Document Control: Send documentation to clients and suppliers following established document control processes.
- Reporting: Assist in preparing a variety of regular and ad‑hoc financial and administrative reports.
- Office Presentation: Maintain a clean, organized, and professional office environment, including communal areas and meeting rooms.
Required for Position
- Computer literate with experience working with Microsoft Office.
- Be proactive and flexible.
- Effective verbal and listening communication skills.
- Be respectful, honest & trustworthy.
- Reliable.
Full training will be provided and opportunities for progression will be encouraged. This includes a Level 3 Business Administration apprenticeship.
Seniority Level: Entry level
Employment Type: Full‑time
Job Function: Administrative
Office Junior employer: Balltec Engineered Solutions
Contact Detail:
Balltec Engineered Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Junior
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even acquaintances who might have connections at Balltec. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for that interview! Research Balltec and their projects in renewable energy. Show them you’re not just another candidate but someone genuinely interested in their mission.
✨Tip Number 3
Practice your communication skills. Since the role involves handling calls and client hospitality, being articulate and confident will set you apart from the rest.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative!
We think you need these skills to ace Office Junior
Some tips for your application 🫡
Show Your Enthusiasm: When writing your application, let your passion for the role shine through! We want to see that you're excited about joining Balltec and contributing to the team. A little enthusiasm can go a long way in making your application stand out.
Tailor Your CV: Make sure to customise your CV to highlight relevant skills and experiences that match the Office Junior role. We’re looking for someone who’s proactive and reliable, so emphasise any past experiences that showcase these traits!
Keep It Professional: While we love a friendly tone, remember to keep your application professional. Use clear language, check for typos, and ensure your formatting is neat. A polished application reflects your attention to detail, which is key for this role.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. Plus, it’s super easy to do!
How to prepare for a job interview at Balltec Engineered Solutions
✨Know the Company
Before your interview, take some time to research Balltec Engineered Solutions. Understand their role in the renewable energy and oil and gas sectors, and be ready to discuss how you can contribute to their mission. This shows your enthusiasm and helps you stand out.
✨Practice Common Questions
Prepare for typical interview questions related to office administration and customer service. Think about scenarios where you've demonstrated effective communication or problem-solving skills. Practising your responses will help you feel more confident during the interview.
✨Show Your Organisational Skills
As an Office Junior, you'll need to juggle various tasks. Be ready to share examples of how you've managed multiple responsibilities in the past. Highlight your attention to detail, especially when it comes to tasks like invoice logging and document control.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, training opportunities, or what a typical day looks like. This not only shows your interest but also helps you determine if the role is the right fit for you.
