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- Tasks: Manage and control project documentation for major infrastructure projects in a fast-paced environment.
- Company: Join Balfour Beatty, a leader in delivering critical infrastructure across Scotland.
- Benefits: Enjoy flexible working, generous leave, and family-friendly policies.
- Why this job: Make a real impact on projects that enhance communities and support national economies.
- Qualifications: Experience in document control and knowledge of ISO 19650 standards required.
- Other info: Be part of a diverse team committed to sustainability and inclusion.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a dedicated Senior Document Controller to support our UKCS Scotland portfolio on significant East of Scotland infrastructure and civils projects. You’ll be responsible for delivering structured and compliant document control across all project stages, ensuring information flows efficiently, accurately, and securely. This role will suit someone who thrives in a fast-paced project environment, enjoys problem solving, and takes ownership of ensuring document management excellence across diverse project teams.
What you'll be doing:
- Implementing, managing, and monitoring CDE setups, workflows, and information management processes.
- Ensuring all documentation adheres to ISO 19650 standards and aligns with project contractual requirements.
- Controlling documentation throughout the full project lifecycle, maintaining accuracy and traceability.
- Coordinating review workflows with project managers, site teams, designers, subcontractors, suppliers, and clients.
- Delivering training and system guidance to internal teams and external partners.
- Supporting project administrators within your assigned work area.
- Identifying issues, providing feedback to project leadership, and promoting continuous improvement.
- Maintaining strict confidentiality of sensitive information and supporting a Zero Harm culture.
Who we're looking for:
- Proven experience in document control within major projects.
- Strong working knowledge of ISO 19650 naming conventions and BIM concepts.
- Experience with CDE platforms and digital project information systems.
- Excellent admin, planning, and organisational skills.
- Strong communication abilities and confidence in stakeholder engagement.
- A proactive mindset, attention to detail, and commitment to accuracy.
- The ability to collaborate with wider project teams to achieve best business outcomes.
Why work for us:
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities. As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that's right for you and your life.
Benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata).
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave.
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About Us:
From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on. We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities. Our award‑winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland’s transition towards net zero in the built environment.
Diversity and inclusion:
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background.
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, ENEI, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence Employer Recognition Scheme and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at candidaterecruitmentqueries@balfourbeatty.com.
Senior Document Controller employer: Balfour
Contact Detail:
Balfour Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Document Controller
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and engage with professionals on platforms like LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their projects. Familiarise yourself with ISO 19650 standards and CDE platforms, as these are key in the document control world. Show them you’re not just a fit for the role, but that you’re genuinely excited about what they do!
✨Tip Number 3
Practice your communication skills! Being able to articulate your thoughts clearly is crucial, especially when coordinating with project teams and stakeholders. Consider mock interviews with friends or mentors to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and contributing to meaningful projects.
We think you need these skills to ace Senior Document Controller
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in document control and familiarity with ISO 19650 standards. We want to see how your skills align with the role, so don’t hold back on showcasing your relevant achievements!
Showcase Your Problem-Solving Skills: Since this role thrives in a fast-paced environment, share examples of how you've tackled challenges in previous projects. We love seeing candidates who take ownership and can demonstrate their proactive mindset!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. Clarity is key!
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Balfour
✨Know Your ISO 19650 Standards
Make sure you brush up on ISO 19650 naming conventions and how they apply to document control. Being able to discuss these standards confidently will show that you’re not just familiar with the requirements, but that you can implement them effectively in a project environment.
✨Showcase Your CDE Experience
Be prepared to talk about your experience with Common Data Environment (CDE) platforms. Highlight specific projects where you’ve successfully managed workflows and information management processes, as this will demonstrate your hands-on expertise and problem-solving skills.
✨Communicate Clearly and Confidently
Strong communication is key in this role. Practice articulating your thoughts clearly, especially when discussing how you’ve coordinated with various stakeholders like project managers and subcontractors. This will help convey your ability to engage effectively with diverse teams.
✨Emphasise Your Proactive Mindset
During the interview, share examples of how you’ve identified issues in past projects and taken initiative to resolve them. This will illustrate your commitment to continuous improvement and your proactive approach to ensuring document management excellence.