At a Glance
- Tasks: Support senior leaders by managing diaries, coordinating meetings, and handling communications.
- Company: Join a dynamic team in a fast-paced environment in Scotland.
- Benefits: Enjoy smart working, generous leave, and family-friendly policies.
- Other info: Opportunity for remote work and excellent career growth.
- Why this job: Make a real impact while developing your organisational and communication skills.
- Qualifications: Experience as a PA or EA with strong organisational and communication skills.
The predicted salary is between 22000 - 30000 £ per year.
We are looking for an experienced and highly organised Personal Assistant to support one of our Senior Directors in Scotland. This fast‑paced and varied role involves managing complex diaries, coordinating meetings and travel, handling confidential communications and ensuring the smooth day‑to‑day running of leadership administration activities.
Responsibilities
- Provide day‑to‑day administrative and PA support to the Scotland Senior Leadership Team.
- Manage complex and constantly changing diaries to optimise leadership schedules.
- Coordinate meetings, conferences and leadership events, including preparation of agendas and action tracking.
- Screen and manage incoming emails, calls and correspondence on behalf of senior leaders.
- Organise UK and overseas travel and accommodation arrangements.
- Prepare reports, presentations and confidential documentation.
- Maintain accurate electronic and paper filing systems, including archiving.
- Process expenses and support wider administration activities.
- Support collaboration and coordination across the wider PA and administration network.
- Produce ad‑hoc reports, data analysis and confidential project support as required.
Qualifications
- Previous experience providing PA or EA support to senior leadership teams or directors.
- Strong organisational skills with the ability to manage multiple priorities effectively.
- Excellent communication and stakeholder management skills.
- High level of discretion and ability to handle confidential information sensitively.
- Strong attention to detail and ability to work under pressure.
- Proactive and self‑motivated with the ability to work independently.
- Advanced Microsoft Office skills including PowerPoint, Word, Excel and SharePoint.
Benefits
- Smart working, with up to 40% remote working where roles allow.
- 25 days paid annual leave (pro rata).
- Family‑friendly policies including 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave.
- Pension, share incentive plan, volunteering leave, recognition schemes and much more.
Personal Assistant in Glasgow employer: Balfour
Join a dynamic and supportive work environment as a Personal Assistant in Scotland, where you will play a crucial role in facilitating the success of our Senior Leadership Team. We offer smart working options with up to 40% remote flexibility, generous family-friendly policies, and numerous opportunities for professional growth and recognition. Our commitment to employee well-being and development makes us an exceptional employer for those seeking a meaningful and rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Glasgow
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Balfour!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Balfour.
We think you need these skills to ace Personal Assistant in Glasgow
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Balfour. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Balfour and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Balfour. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Balfour's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Balfour
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Balfour.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Balfour will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Balfour and how you would contribute to adapting HR strategies.
