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- Tasks: Manage project document flow and ensure compliance with ISO 19650 standards.
- Company: Join Balfour Beatty, a leader in delivering vital infrastructure.
- Benefits: Enjoy flexible working, 25 days leave, and family-friendly policies.
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: Strong admin skills and experience with document control preferred.
- Other info: Diverse workplace with excellent career growth opportunities.
The predicted salary is between 30000 - 42000 £ per year.
About the role
Location: Glasgow / Edinburgh, Liberton Community Campus
Company: Balfour Beatty Group
Balfour Beatty has an exciting opportunity for a Document Controller to join our team at a project onsite at our Liberton Community Campus, as well as our office at our Maxim office in Motherwell. As a Document Controller, you'll play a vital role in managing and controlling all project document flow. You'll ensure accurate information management, compliance with ISO 19650 standards, and support our teams and subcontractors in using our Common Data Environment (CDE) platforms effectively.
Key Responsibilities
- Manage document control requirements for the project, ensuring compliance with ISO 19650 standards.
- Identify contractual requirements related to document control.
- Utilise Balfour Beatty's internal SharePoint and ensure accurate documentation from pre-construction through to completion and archiving.
- Manage review workflows, liaising with design managers, site teams, subcontractors, suppliers, and customers.
- Provide training and coaching to project teams on document control procedures and CDE use.
- Ensure stakeholders receive the latest project information promptly and accurately.
- Provide feedback to design and project managers on documentation issues.
- Oversee business archiving to ensure efficient and accessible storage.
- Support continuous improvement within information management systems.
- Champion Balfour Beatty's values and maintain a relentless focus on Zero Harm.
What You Need
- Strong administration skills with excellent attention to detail.
- Knowledge of ISO 19650 file naming standards.
- Experience working with Common Data Environment (CDE) platforms.
- Experience of document control within the construction industry desirable.
- Previous experience in document control, ideally in a construction or engineering environment.
- Strong IT literacy - confident working across cloud-based platforms and Microsoft Office (incl. SharePoint & Teams).
- Experience using Bim Docs and/or Autodesk Construction Cloud (ACC) desirable.
- Basic understanding of BIM.
- Good interpersonal and communication skills, with the ability to train and support others.
- Strong planning, organisation, and problem-solving skills.
- A collaborative team player, determined to see tasks through to completion.
Why join us?
At Balfour Beatty, we're more than just a construction company. We deliver vital infrastructure that helps shape the communities around us. You'll join a team that values innovation, collaboration, and your personal development - with opportunities to learn, grow, and make a real impact. We support flexible and hybrid working where possible, and we are committed to creating a diverse and inclusive workplace where everyone feels valued.
Professional and personal development
The size and scale of Balfour Beatty coupled with our strong pipeline of work provides incredible opportunities, regardless of what stage you are at in your career. We encourage and empower our employees to take control of their career and explore which part of the business they want to work in and what role is right for them. We actively encourage our managers and employees to have open communication throughout the year about wellbeing, development and career opportunities.
We're proud of the Balfour Beatty Academy. Whether it's sharpening your technical expertise, improving your personal skills or seeking support to become professionally qualified, our 70:20:10 approach to development means we have a learning approach that suits everyone.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background.
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.
Benefits
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more
Document Controller in Motherwell employer: Balfour Beatty
Contact Detail:
Balfour Beatty Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Motherwell
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work at Balfour Beatty. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Show off your skills! Prepare a portfolio or examples of your previous document control work. This will help you demonstrate your expertise and how you can add value to the team.
✨Tip Number 3
Be proactive! If you see a job opening on our website, don’t wait for the perfect moment. Apply right away and follow up with a quick email to express your enthusiasm. It shows initiative!
✨Tip Number 4
Practice makes perfect! Get ready for interviews by rehearsing common questions related to document control and ISO standards. The more comfortable you are, the better you'll perform when it counts.
We think you need these skills to ace Document Controller in Motherwell
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Document Controller role. Highlight your experience with document control, ISO 19650 standards, and any relevant CDE platforms you've used. We want to see how you fit into our team!
Show Off Your Skills: Don’t hold back on showcasing your strong administration skills and attention to detail. Mention specific examples of how you've managed document flows or improved processes in previous roles. This is your chance to shine!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the good stuff!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people. Plus, you’ll find all the info you need about the role and our company there!
How to prepare for a job interview at Balfour Beatty
✨Know Your ISO 19650 Standards
Make sure you brush up on ISO 19650 file naming standards before the interview. Being able to discuss how you’ve applied these standards in previous roles will show that you’re not just familiar with them, but that you can implement them effectively.
✨Familiarise Yourself with CDE Platforms
Since the role involves managing document flow through Common Data Environment (CDE) platforms, it’s crucial to have a solid understanding of how these systems work. If you’ve used SharePoint or similar tools, be ready to share specific examples of how you’ve utilised them in past projects.
✨Highlight Your Communication Skills
As a Document Controller, you’ll need to liaise with various teams and stakeholders. Prepare to discuss instances where your strong interpersonal skills made a difference in project outcomes. This could include training others on document control procedures or resolving documentation issues.
✨Show Your Problem-Solving Skills
Be prepared to talk about challenges you’ve faced in document control and how you overcame them. Whether it was a compliance issue or a workflow bottleneck, demonstrating your planning and organisation skills will set you apart as a candidate who can handle the demands of the role.
