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- Tasks: Keep our office running smoothly and support a dynamic project team.
- Company: Join Balfour Beatty, a leader in delivering vital infrastructure projects.
- Benefits: Enjoy flexible working, generous leave, and a supportive work environment.
- Why this job: Make a real impact while developing your skills in a collaborative setting.
- Qualifications: Organised, proactive, and skilled in communication and IT.
- Other info: Diversity and inclusion are at the heart of our culture.
The predicted salary is between 30000 - 42000 ÂŁ per year.
Join to apply for the Project Administrator role at Balfour Beatty plc.
About The Role
We are looking for a proactive Project Administrator to support our project team at our Westhill office in Peterhead. You will keep our site office running smoothly, provide firstâclass secretarial and administrative support, and help coordinate resources across our delivery unit and hubs so the team can focus on delivering safely and efficiently.
Your Responsibilities:
- Keep the office operating efficiently by developing and administering office management processes and systems.
- Provide professional secretarial support to senior leaders in the delivery unit (where applicable).
- Coordinate admin resource, allocating tasks and ensuring cover during busy periods or absences.
- Process invoices promptly, ensuring proper authorisation and timely submission.
- Maintain compliance with office security protocols and all Health & Safety requirements, including keeping statutory notices up to date.
- Manage supplies and ordering/replenishment; arranging repairs with internal/external providers.
- Monitor supplier performance and work with Procurement to secure best value in line with company processes.
- Support business continuity planning, including preparation, testing and activation if needed.
- Champion our values, maintaining a relentless focus on Zero Harm and supporting sustainability activities across the project.
- Deliver projectâspecific administration, including assisting the site team with timesheets (Oracle R12 & Replicon), maintaining holiday trackers, producing meeting minutes, and general site admin (typing, photocopying, scanning).
- Own document control and filing, setting up and maintaining project filing systems, transcribing meeting minutes, coordinating office supplies and equipment, and supporting basic commercial cost allocation/reporting where required.
Who We Are Looking For:
You will be a highly organised administrator who enjoys keeping things running flawlessly and supporting a busy project team. Specifically, we are looking for someone with:
- Experience managing a busy office and, ideally, coordinating a small admin team.
- Strong prioritisation skillsâable to allocate, check and balance workloads across competing deadlines.
- Confident communication and relationshipâbuilding skills at all levels.
- Calm under pressure, customerâfocused, and diligent about quality and accuracy.
- Excellent IT skills, including fast, accurate typing and proficiency in Microsoft Excel, Word and PowerPoint.
- (Desirable) Prior experience in construction/engineering projects, and familiarity with Oracle R12 & Replicon for timesheet and cost allocation administration.
Why Work for Us:
Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata).
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave.
- Pension, share incentive plan, volunteering leave, recognition schemes and much more.
About Us:
From Dunfermline's tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on. We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities. Our awardâwinning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland's transition towards net zero in the built environment.
Diversity and Inclusion:
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background.
As a Disability Confident Employer, we are committed to working with people who have disabilities and longâterm health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.
Office Manager in Peterhead employer: Balfour Beatty plc
Contact Detail:
Balfour Beatty plc Recruiting Team
StudySmarter Expert Advice đ€«
We think this is how you could land Office Manager in Peterhead
âšTip Number 1
Get to know the company! Research Balfour Beatty and understand their values, projects, and culture. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
âšTip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the Project Administrator role. Personal connections can make a big difference!
âšTip Number 3
Prepare for the interview by practising common questions related to office management and project administration. Think about how your skills align with the job description and be ready to share specific examples from your past experiences.
âšTip Number 4
Apply through our website! Itâs the best way to ensure your application gets noticed. Plus, it shows that youâre proactive and serious about joining the team at Balfour Beatty.
We think you need these skills to ace Office Manager in Peterhead
Some tips for your application đ«Ą
Tailor Your Application: Make sure to customise your CV and cover letter for the Office Manager role. Highlight your relevant experience in managing busy offices and coordinating admin teams, as this will show us youâre the right fit for our project team.
Show Off Your Skills: Donât forget to showcase your strong prioritisation and communication skills. We want to see how you handle competing deadlines and build relationships at all levels, so give us some examples!
Be Professional and Precise: When writing your application, keep it professional but also clear and concise. We appreciate attention to detail, so make sure there are no typos or errorsâthis reflects your diligence and quality focus.
Apply Through Our Website: We encourage you to apply directly through our website. Itâs the best way to ensure your application gets to us quickly and efficiently, plus youâll find all the info you need about the role and our company!
How to prepare for a job interview at Balfour Beatty plc
âšKnow the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the responsibilities listed in the job description, such as managing office processes and providing secretarial support. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
âšShowcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples of how you've successfully managed busy offices or coordinated admin teams in the past. Be ready to discuss specific situations where your prioritisation skills made a difference, especially under pressure.
âšCommunicate Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. Think about how you can build rapport with different team members and stakeholders, as this will be crucial in your day-to-day tasks.
âšPrepare for Technical Questions
Since the role requires proficiency in tools like Microsoft Excel, Word, and Oracle R12, brush up on these applications. Be prepared to answer questions about your experience with them and how you've used them to improve efficiency in previous roles.
