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- Tasks: Support the SZC team with administration tasks, travel bookings, and event coordination.
- Company: Join Balfour Beatty, a leader in delivering iconic infrastructure projects across the UK.
- Benefits: Enjoy flexible working, 25 days annual leave, and family-friendly policies.
- Why this job: Be part of meaningful projects that strengthen communities and drive sustainability.
- Qualifications: Strong organisational skills and experience in office administration are essential.
- Other info: Diversity and inclusion are at our core; we welcome applicants from all backgrounds.
The predicted salary is between 30000 - 42000 £ per year.
About The Role
The Team Administrator role will support the SZC team by taking responsibility for maintaining administration tasks including but not limited to booking travel and accommodation, welcoming new starters, coordinating diaries, arranging events and initiating IT requests as required whilst monitoring progress, maintaining accurate records.
What you'll be doing
- Undertake general office administration duties including control of all mail, coordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns.
- Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
- Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
- Provide a consistent presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.
- Maintain an efficient electronic filing system paying particular attention to records of standing meetings, statutory records, and approvals.
- Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.
- Report team problems e.g. IT and office facilities and monitor response.
- Act as a central point of contact for the team, ensuring efficient communication flows both within the team and with external stakeholders. Relay important information, updates, and announcements.
- Support the vetting & onboarding coordinator by liaising with delegates and suppliers to ensure smooth entry to the project.
- Supporting new starters with joining information and requesting IT. Support compliance with internal and external audits.
- Review and process recruitment requirements. Manage project databases.
- Collaborate with team leaders to define and track key performance metrics, providing regular reports and analysis to support decision-making and continuous improvement.
Who we're looking for
- Essential
- Ability to collaboratively work with other teams
- Ability to work on own initiative as well as part of a team
- Ability to organise, multi-task and prioritise
- Experience of office working
- Excellent organisational skills
- Administration experience
- Experience of using Office 365
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Benefits
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About Us
Balfour Beatty’s Major Projects business is delivering some of the UK’s most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we’re driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities. From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background.
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence Employer Recognition Scheme and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
Teams Organiser - Sizewell C - Ipswich Logistics Park based employer: Balfour Beatty plc
Contact Detail:
Balfour Beatty plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Teams Organiser - Sizewell C - Ipswich Logistics Park based
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Balfour Beatty on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions related to administration tasks. Think about how you’d handle diary coordination or travel bookings, and be ready to share examples from your past experience.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio of your previous work, like reports or meeting minutes, to demonstrate your attention to detail and ability to manage multiple tasks.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression and keep you top of mind for the hiring team.
We think you need these skills to ace Teams Organiser - Sizewell C - Ipswich Logistics Park based
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Team Administrator role. Highlight your relevant experience in office administration, diary management, and customer service to show us you’re the perfect fit!
Show Off Your Organisational Skills: Since this role is all about keeping things organised, give us examples of how you've successfully managed multiple tasks or projects in the past. We love seeing how you prioritise and keep everything running smoothly!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to see your key skills and experiences at a glance.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Balfour Beatty plc
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Team Administrator role. Familiarise yourself with the key responsibilities like booking travel, coordinating diaries, and maintaining records. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Demonstrate Your Team Spirit
Balfour Beatty values collaboration, so be prepared to talk about how you've worked effectively within a team. Share specific instances where you contributed to team success or helped resolve conflicts, showcasing your ability to work well with others.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics, company culture, or upcoming projects. This not only shows your enthusiasm for the role but also helps you gauge if the company is the right fit for you.
