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- Tasks: Manage and control project documentation for major infrastructure projects in a fast-paced environment.
- Company: Join Balfour Beatty, a leader in delivering critical infrastructure across Scotland.
- Benefits: Enjoy smart working, 25 days annual leave, and family-friendly policies.
- Why this job: Make a real impact on significant projects that support communities and economies.
- Qualifications: Experience in document control and knowledge of ISO 19650 standards required.
- Other info: Diversity and inclusion are at our core; we welcome applicants from all backgrounds.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a dedicated Senior Document Controller to support our UKCS Scotland portfolio on significant East of Scotland infrastructure and civils projects. You'll be responsible for delivering structured and compliant document control across all project stages, ensuring information flows efficiently, accurately, and securely. This role will suit someone who thrives in a fast-paced project environment, enjoys problem solving, and takes ownership of ensuring document management excellence across diverse project teams.
What you'll be doing:
- Implementing, managing, and monitoring CDE setups, workflows, and information management processes.
- Ensuring all documentation adheres to ISO 19650 standards and aligns with project contractual requirements.
- Controlling documentation throughout the full project lifecycle, maintaining accuracy and traceability.
- Coordinating review workflows with project managers, site teams, designers, subcontractors, suppliers, and clients.
- Delivering training and system guidance to internal teams and external partners.
- Supporting project administrators within your assigned work area.
- Identifying issues, providing feedback to project leadership, and promoting continuous improvement.
- Maintaining strict confidentiality of sensitive information and supporting a Zero Harm culture.
Who we're looking for:
- An experienced professional who brings proven experience in document control within major projects.
- Strong working knowledge of ISO 19650 naming conventions and BIM concepts.
- Experience with CDE platforms and digital project information systems.
- Excellent admin, planning, and organisational skills.
- Strong communication abilities and confidence in stakeholder engagement.
- A proactive mindset, attention to detail, and commitment to accuracy.
- The ability to collaborate with wider project teams to achieve best business outcomes.
Why work for us:
Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata).
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave.
- Pension, share incentive plan, volunteering leave, recognition schemes and much more.
About us:
From Dunfermline's tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on. We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities. Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland's transition towards net zero in the built environment.
Diversity and inclusion:
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background.
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.
Senior Document Controller in Edinburgh employer: Balfour Beatty plc
Contact Detail:
Balfour Beatty plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Document Controller in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and engage with professionals on platforms like LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their values and recent achievements. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your experience in document control and how it aligns with the role's requirements.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Senior Document Controller in Edinburgh
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in document control and familiarity with ISO 19650 standards. We want to see how your skills align with the role, so don’t hold back!
Showcase Your Problem-Solving Skills: In your application, share examples of how you've tackled challenges in previous projects. We love candidates who can think on their feet and come up with effective solutions, especially in fast-paced environments.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to see your key achievements and skills at a glance.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Balfour Beatty plc
✨Know Your ISO 19650 Standards
Make sure you brush up on ISO 19650 standards before your interview. Being able to discuss how you've applied these standards in previous roles will show that you're not just familiar with the terminology, but that you can implement them effectively in a project environment.
✨Showcase Your Document Control Experience
Prepare specific examples from your past work where you successfully managed document control processes. Highlight any challenges you faced and how you overcame them, as this demonstrates your problem-solving skills and ability to thrive in fast-paced environments.
✨Familiarise Yourself with CDE Platforms
Research the CDE platforms mentioned in the job description. If you have experience with similar systems, be ready to discuss how you used them to enhance document management and collaboration among project teams.
✨Engage with Stakeholders
Think about how you've engaged with various stakeholders in your previous roles. Be prepared to share examples of how you coordinated with project managers, designers, and clients, as strong communication skills are key for this position.
