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- Tasks: Manage project document flow and ensure compliance with ISO 19650 standards.
- Company: Join Balfour Beatty, a leader in vital infrastructure development.
- Benefits: Flexible working, personal development opportunities, and a diverse workplace.
- Why this job: Make a real impact while shaping communities and enhancing your career.
- Qualifications: Strong admin skills, knowledge of ISO standards, and experience with CDE platforms.
- Other info: Collaborative environment with excellent growth potential and support for wellbeing.
The predicted salary is between 30000 - 42000 ÂŁ per year.
About the role
Job Title: Document Controller
Location: Glasgow / Edinburgh, Liberton Community Campus
Company: Balfour Beatty Group
About Us:
Balfour Beatty has an exciting opportunity for a Document Controller to join our team at a project onsite at our Liberton Community Campus, as well as our office at our Maxim office in Motherwell.
As a Document Controller, you’ll play a vital role in managing and controlling all project document flow. You’ll ensure accurate information management, compliance with ISO 19650 standards, and support our teams and subcontractors in using our Common Data Environment (CDE) platforms effectively.
What you’ll be doing
Key Responsibilities
- Manage document control requirements for the project, ensuring compliance with ISO 19650 standards.
- Identify contractual requirements related to document control.
- Utilise Balfour Beatty’s internal SharePoint and ensure accurate documentation from pre‑construction through to completion and archiving.
- Manage review workflows, liaising with design managers, site teams, subcontractors, suppliers, and customers.
- Provide training and coaching to project teams on document control procedures and CDE use.
- Ensure stakeholders receive the latest project information promptly and accurately.
- Provide feedback to design and project managers on documentation issues.
- Oversee business archiving to ensure efficient and accessible storage.
- Support continuous improvement within information management systems.
- Champion Balfour Beatty’s values and maintain a relentless focus on Zero Harm.
Who we’re looking for
What you need
- Strong administration skills with excellent attention to detail.
- Knowledge of ISO 19650 file naming standards.
- Experience working with Common Data Environment (CDE) platforms.
- Experience of document control within the construction industry desirable.
- Previous experience in document control, ideally in a construction or engineering environment.
- Strong IT literacy – confident working across cloud‑based platforms and Microsoft Office (incl. SharePoint & Teams).
- Experience using BIM Docs and/or Autodesk Construction Cloud (ACC) desirable.
- Basic understanding of BIM.
- Good interpersonal and communication skills, with the ability to train and support others.
- Strong planning, organisation, and problem‑solving skills.
- A collaborative team player, determined to see tasks through to completion.
Why join us?
At Balfour Beatty, we’re more than just a construction company. We deliver vital infrastructure that helps shape the communities around us. You’ll join a team that values innovation, collaboration, and your personal development – with opportunities to learn, grow, and make a real impact.
We support flexible and hybrid working where possible, and we are committed to creating a diverse and inclusive workplace where everyone feels valued.
Professional and personal development
The size and scale of Balfour Beatty coupled with our strong pipeline of work provides incredible opportunities, regardless of what stage you are at in your career.
We encourage and empower our employees to take control of their career and explore which part of the business they want to work in and what role is right for them. We actively encourage our managers and employees to have open communication throughout the year about wellbeing, development and career opportunities.
We’re proud of the Balfour Beatty Academy. Whether it’s sharpening your technical expertise, improving your personal skills or seeking support to become professionally qualified, our 70:20:10* approach to development means we have a learning approach that suits everyone.
*70% learning on the job, 20% learning from those around you, and 10% formal training courses and learning events.
For further information about Balfour Beatty Regional Scotland please go to www.balfourbeatty.com/careers/Scotland – You can also check out further job opportunities in the careers section.
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life.
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata).
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave.
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.
We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.
Our award‑winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland’s transition towards net zero in the built environment.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion.
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, ENEI, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence \’Employer Recognition Scheme\’ and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long‑term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
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Document Controller employer: Balfour Beatty plc
Contact Detail:
Balfour Beatty plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Balfour Beatty and understanding their values. Be ready to discuss how your skills align with their focus on compliance and document control. Show them you’re not just another candidate!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience with document control and CDE platforms clearly and concisely.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining the Balfour Beatty team.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control, ISO 19650 standards, and any relevant CDE platforms. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can contribute to our team at Balfour Beatty. Keep it concise but impactful – we love a good story!
Show Off Your Attention to Detail: As a Document Controller, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work – it shows you care!
Apply Through Our Website: We encourage you to apply through our website for the best chance of success. It’s straightforward and ensures your application goes directly to us. Plus, you’ll find all the info you need about the role there!
How to prepare for a job interview at Balfour Beatty plc
✨Know Your ISO 19650 Standards
Familiarise yourself with ISO 19650 file naming standards before the interview. Being able to discuss how you’ve applied these standards in previous roles will show your expertise and readiness for the Document Controller position.
✨Showcase Your CDE Experience
Prepare examples of your experience with Common Data Environment (CDE) platforms. Be ready to explain how you’ve managed document flows and supported teams in using these systems effectively, as this is crucial for the role.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Think of instances where you’ve trained or supported others in document control procedures, as this will highlight your interpersonal skills.
✨Emphasise Your Problem-Solving Abilities
Be prepared to discuss challenges you’ve faced in document control and how you resolved them. This will demonstrate your planning and organisation skills, which are essential for ensuring accurate information management.
