At a Glance
- Tasks: Ensure document accuracy and maintain project records in a dynamic QHSE team.
- Company: Join Balaena, a leading maritime group with a focus on innovation and community.
- Benefits: Enjoy competitive salary, pension contributions, health cash plan, and 25 days annual leave.
- Other info: Opportunity for personal growth and excellent work-life balance.
- Why this job: Make a real impact while learning from experts in marine and structural engineering.
- Qualifications: Detail-oriented with strong organisational skills and knowledge of quality management systems.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a Document Controller in this key role as part of our QHSE team who make sure we consistently deliver work that meets our rigorous safety and quality standards. It's a great opportunity for someone who is familiar with document management within a quality management system. We're looking for someone who is detail oriented with a passion for precision!
Who are we? With a combined workforce of over 2,000 employees and operations spanning Gibraltar, Padstow, Tyne, Birkenhead, and Falmouth, Balaena is one of the UK's most dynamic and regionally anchored maritime groups - combining industrial agility, innovation, and community partnership to support national resilience, commercial competitiveness, and sustainability across both naval and merchant ship sectors.
The integration of Balaena's modern facilities in Gibraltar and Padstow with APCL's infrastructure on Tyne, Birkenhead and Falmouth create one of the world's most capable ship repair and shipbuilding groups - with a network of 12 dry docks and strategic reach across the UK and the Mediterranean. We respond quickly to defence and commercial requirements and deliver consistent quality and reliability to clients worldwide.
And what will you do? You'll support the Quality Manager to ensure that project manufacturing records are compiled and maintained throughout project lifecycle, collaborating cross functionally to ensure document accuracy. Facilitating progressive document review, you'll be compiling and approving MRBs (manufacturing record books) throughout project lifecycles. When it comes to document registers, you'll control and maintain them, including the project welding database. Prior to customer inspections you'll compile and forward evidence packs to them. You'll review documentation status against project status as well as notifications of inspections. Reviewing internal inspection requests, you'll check for accuracy. Reports generated during manufacturing process will be collated by you to deadlines and you'll check that they are legible and retained within the MRBs. You'll complete and submit weekly status trackers.
And what are we looking for?
- Strong organisational skills while paying close attention to detail
- Knowledge of engineering documentation
- A passion for maintaining quality standards
- Exposure to root cause analysis would be great
- Familiarity with quality management systems
- Experience compiling quality documentation packages
Why join us?
- Personal Growth - This is an opportunity to make a significant impact while working with and learning from a team of experts from the marine and structural engineering industries.
- Financial Security - with important benefits like your Pension which includes a monthly employer contribution up to 4% and Life cover at 7 x your basic salary is part of your package.
- Healthy Living - We support healthy living and provide help when it's needed. To ensure that you are able to take time off when you need it, we offer sick pay and to cover everyday health we have a health cash plan, which gives you access to money back on everyday healthcare costs. Your dental, optical and physiotherapy as well as wellness services including counselling sessions, digital mental health support, 24/7 virtual GP, and an EAP are included.
- Work-life Balance - We offer 25 days of annual leave per year plus Bank Holidays. Maternity, Paternity and Parental leave support you during those significant life changes, helping you to balance your family responsibilities with work.
Due to the nature of what we do for some of the customers that we work with, some roles working here are subject to security control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform with us. You must also undergo a Baseline Personnel Security Standard (BPSS) check before your employment starts, which will include a basic DBS check.
Document Controller employer: Balaena
Balaena is an exceptional employer, offering a dynamic work environment in Falmouth that prioritises employee well-being and professional growth. With a strong commitment to sustainability and community partnership, we provide our Tug Engineers with competitive salaries, generous leave, and comprehensive benefits, all while fostering a culture of teamwork and innovation. Join us to be part of a leading maritime group where your skills will contribute to national resilience and commercial success.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like Balaena looking for candidates who are engaged and informed.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Balaena. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Balaena
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Balaena’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
