At a Glance
- Tasks: Provide top-notch admin support and build relationships within a dynamic team.
- Company: Join a leading firm with a focus on innovation and collaboration.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Exciting opportunities for career development and embracing new challenges.
- Why this job: Make a real impact while learning and growing in your career.
- Qualifications: Experience in admin roles and a proactive attitude are key.
The predicted salary is between 40000 - 50000 £ per year.
Overview
To provide efficient and effective administrative services to Associates, Trainees and others as part of the secretarial services team.
Responsibilities
- Navigates Service Now portal with confidence
- Proactively builds and coordinates relationships with E2E services, other BM secretaries and teams
- Utilizes and reviews materials from Service Centers to ensure efficiency and accuracy
- Document production for urgent jobs which are not suitable to be done by Administrative Business Services
- Acts as a role model and supports junior members acting as buddy/mentor
- May support on client intake (including engagement letters) and billing
- Travel arrangements through firm travel agency
- May support inbox and diary management
- Manage logistics for external meetings
- Support client activities and maintain direct contact with clients and their assistants
- Identify and suggest improvements to the way we work
- Undertake specific practice group tasks and requirements to build the practice group
- May liaise with courts and ensure accurate development of court documentation/bundles
- Updating contacts in Outlook
- Confident use of AI to ensure smooth, efficient office processes
Skills and experience
- Real Estate experience would be an advantage
- Experience and confidence in using AI programs for drafting and admin support
- Ability to manage customer expectations and meet and exceed Service Level Agreements
- Proficient at prioritization including providing estimated time for completion of tasks and negotiating additional time where necessary
- Experience with quality management systems and peer review
- Strong experience working in a team environment
- Has advanced and specialized expertise, typically developed through a combination of job-related training and considerable work experience
- 'Can do' attitude, demonstrates proactivity and takes the initiative
- Strong technical capabilities across MS Office Suite (Word, Excel, Outlook, Access, Power Point, Teams)
- Interested in career development and advancing both soft, tech and administrative capabilities
- Ability to embrace change and challenges
- Ability to focus on the delivery of high quality services
- Strong communication skills, both written and verbal
- #J-18808-Ljbffr
Practice Assistant (9 month fixed term contract) employer: Baker McKenzie
Baker McKenzie is an exceptional employer that fosters a collaborative and inclusive work culture, making it an ideal place for a Marketing Coordinator to thrive. With a strong emphasis on employee growth, the firm offers numerous opportunities for professional development and training, ensuring that team members can enhance their skills while contributing to high-profile legal directories and global surveys. Located in a dynamic global environment, employees benefit from working with diverse teams across various cultures, all while enjoying the support of a leading international law firm committed to excellence.
