At a Glance
- Tasks: Provide top-notch admin support to a dynamic team and manage client interactions.
- Company: Join Baker McKenzie, a global leader in legal services with a collaborative culture.
- Benefits: Gain valuable experience, develop skills, and enjoy a diverse and inclusive workplace.
- Other info: Embrace change and grow with us in a fast-paced, international setting.
- Why this job: Kickstart your career in a supportive environment while making a real impact.
- Qualifications: Previous secretarial experience and strong communication skills are a plus.
The predicted salary is between 20000 - 30000 £ per year.
The Practice Assistant - Contract (6 months) will provide efficient and effective administrative services to Associates, Trainees and others as part of the Secretarial Services Team (SST).
Main responsibilities:
- Navigate the Service Now portal with confidence
- Proactively build and coordinate relationships with Center-based services, other BM secretaries, and teams
- Utilize and review materials from Service Centers to ensure efficiency and accuracy
- Produce documents for urgent jobs which are not suitable to be done by Document Services
- Serve as a role model and leader; support junior members acting as buddy/mentor
- Manage in-box and file documents and emails into iManage, support hard copy filing
- Print/scan
- Prepare courier packages
- Support on client intake (including engagement letters) and billing
- Manage travel arrangements through the Firm’s travel agency
- Handle calls
- Support on inbox and diary management
- Manage logistics for external meetings, utilize General Administration Services (GAS) for internal meetings
- Support client activities and be in direct contact with clients and their assistants
- Identify and suggest improvements to the way we work
- Undertake specific practice group tasks and requirements to build practice group knowledge
- Liaise with courts and ensure accurate development of court documentation/bundles
- Update contacts in Outlook
Skills and experience:
- Secretarial experience in Real Estate/Property practices
- Experience working with cloud-based platforms that deliver digital workflows; experience using ServiceNow is preferred
- Able to manage customer expectations and meet and exceed Service Level Agreements
- Proficient at prioritization, including providing estimated time for completion of tasks and negotiating additional time where necessary
- Experience in quality management systems and peer review
- Strong experience working in a team environment
- Has advanced and specialized expertise, typically developed through a combination of job-related training and considerable work experience
- 'Can-do' attitude, can demonstrate proactivity and take the initiative
- Strong technical capabilities across Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
- Interested in career development and advancing both soft, tech and administrative capabilities
- Able to embrace change and challenges
- Able to focus on the delivery of high-quality services
- Strong communication skills, both written and verbal
- Experience in billing and intake procedures is desirable
Reports to: Secretarial Services Leader
Position Type: In Market
Development Framework: Business Support
About us: At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.
Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.
Practice Assistant - Contract (6 months) in London employer: Baker McKenzie
Baker McKenzie is an exceptional employer, offering a dynamic and collaborative work environment in Belfast, where over 400 professionals thrive together. With a strong commitment to employee development, comprehensive benefits including private health cover and life assurance, and a focus on diversity and inclusion, we empower our team members to excel in their careers while enjoying a supportive workplace culture.
StudySmarter Expert Advice🤫
We think this is how you could land Practice Assistant - Contract (6 months) in London
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We think you need these skills to ace Practice Assistant - Contract (6 months) in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Baker McKenzie.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Baker McKenzie. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Baker McKenzie
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Baker McKenzie, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Baker McKenzie, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Baker McKenzie could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Baker McKenzie as they’re likely seeking a candidate who can enhance their workplace culture.
