At a Glance
- Tasks: Provide top-notch admin support to a dynamic team and manage client interactions.
- Company: Join Baker McKenzie, a global leader in legal services with a collaborative culture.
- Benefits: Gain valuable experience, develop skills, and enjoy a diverse and inclusive workplace.
- Other info: Embrace change and grow with us in a fast-paced, international setting.
- Why this job: Kickstart your career in a supportive environment while making a real impact.
- Qualifications: Previous secretarial experience and strong communication skills are a plus.
The predicted salary is between 20000 - 30000 £ per year.
The Practice Assistant - Contract (6 months) will provide efficient and effective administrative services to Associates, Trainees and others as part of the Secretarial Services Team (SST).
Main responsibilities:
- Navigate the Service Now portal with confidence
- Proactively build and coordinate relationships with Center-based services, other BM secretaries, and teams
- Utilize and review materials from Service Centers to ensure efficiency and accuracy
- Produce documents for urgent jobs which are not suitable to be done by Document Services
- Serve as a role model and leader; support junior members acting as buddy/mentor
- Manage in-box and file documents and emails into iManage, support hard copy filing
- Print/scan
- Prepare courier packages
- Support on client intake (including engagement letters) and billing
- Manage travel arrangements through the Firm’s travel agency
- Handle calls
- Support on inbox and diary management
- Manage logistics for external meetings, utilize General Administration Services (GAS) for internal meetings
- Support client activities and be in direct contact with clients and their assistants
- Identify and suggest improvements to the way we work
- Undertake specific practice group tasks and requirements to build practice group knowledge
- Liaise with courts and ensure accurate development of court documentation/bundles
- Update contacts in Outlook
Skills and experience:
- Secretarial experience in Real Estate/Property practices
- Experience working with cloud-based platforms that deliver digital workflows; experience using ServiceNow is preferred
- Able to manage customer expectations and meet and exceed Service Level Agreements
- Proficient at prioritization, including providing estimated time for completion of tasks and negotiating additional time where necessary
- Experience in quality management systems and peer review
- Strong experience working in a team environment
- Has advanced and specialized expertise, typically developed through a combination of job-related training and considerable work experience
- 'Can-do' attitude, can demonstrate proactivity and take the initiative
- Strong technical capabilities across Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
- Interested in career development and advancing both soft, tech and administrative capabilities
- Able to embrace change and challenges
- Able to focus on the delivery of high-quality services
- Strong communication skills, both written and verbal
- Experience in billing and intake procedures is desirable
Reports to: Secretarial Services Leader
Position Type: In Market
Development Framework: Business Support
About us: At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.
Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.
Practice Assistant - Contract (6 months) in London employer: Baker McKenzie
Baker McKenzie is an exceptional employer that fosters a collaborative and inclusive work culture, making it an ideal place for a Practice Assistant to thrive. With a strong commitment to career development, employees are encouraged to enhance their skills in a supportive environment, while the firm's global presence offers unique opportunities for networking and professional growth. Located in a vibrant city, Baker McKenzie not only values diversity but also prioritises employee well-being, ensuring a rewarding and meaningful experience for all team members.
StudySmarter Expert Advice🤫
We think this is how you could land Practice Assistant - Contract (6 months) in London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Baker McKenzie. Check out their values and how they work. This will help you connect with the interviewers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to the role of Practice Assistant. Think about your past experiences and how they relate to the skills mentioned in the job description. We want you to feel confident when discussing your secretarial experience and technical capabilities.
✨Tip Number 3
Show off your soft skills! During the interview, highlight your communication skills and your ability to work in a team. Share examples of how you've supported colleagues or managed client interactions. This will demonstrate that you can thrive in a collaborative environment like Baker McKenzie.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email to express your appreciation for the opportunity. This not only shows your enthusiasm for the role but also keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Practice Assistant - Contract (6 months) in London
Some tips for your application 🫡
Show Off Your Skills:Make sure to highlight your secretarial experience, especially in Real Estate/Property practices. We want to see how your skills align with the role, so don’t hold back on showcasing your expertise!
Tailor Your Application:Take a moment to customise your application for us. Use keywords from the job description and demonstrate how your past experiences make you the perfect fit for the Practice Assistant role.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate well-structured documents that are easy to read, so make sure your formatting is on point and your language is professional yet approachable.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Baker McKenzie
✨Know Your Tools
Familiarise yourself with the Service Now portal and other cloud-based platforms mentioned in the job description. Being able to confidently discuss your experience with these tools will show that you're ready to hit the ground running.
✨Show Your Team Spirit
Highlight your experience working in a team environment. Be prepared to share examples of how you've built relationships with colleagues and supported junior members, as this role involves collaboration and mentorship.
✨Master the Details
Since the role requires managing documents and communications, practice discussing your organisational skills. Bring up specific instances where you successfully managed inboxes, files, or logistics for meetings, showcasing your attention to detail.
✨Embrace Change
Demonstrate your adaptability by sharing experiences where you've embraced change or tackled challenges head-on. This will resonate well with the firm's commitment to innovation and improvement in their processes.
