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- Tasks: Support fee earners in Banking & Finance with admin tasks, client intake, and document management.
- Company: Join Baker McKenzie, a global leader in legal services with a collaborative culture.
- Benefits: Enjoy a diverse workplace, career development, and the chance to work with a global team.
- Why this job: Make a real impact in a dynamic environment while developing your professional skills.
- Qualifications: Experience in legal or professional services, strong communication, and tech skills required.
- Other info: Be part of a diverse team committed to inclusion and excellence.
The predicted salary is between 30000 - 42000 £ per year.
The Practice Assistant, Banking & Finance will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates, and equivalents) with the Banking and Finance practice group.
Main responsibilities:
- Proactively manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
- Client intake administration (e.g. AML, engagement letters)
- Provide billing support to attorneys
- Call handling/gate-keeping
- Proactive complex diary management, call handling, and meeting organization for external meetings (utilises GAS for internal meetings)
- Manage in-box, assist with email filing into iManage, and support hard copy filing
- Support client activities and is in direct contact with clients and their assistants
- Proactively build and coordinate relationships with End-to-End (E2E) services, other BM secretaries, and teams; utilise and review materials from Service Centers to ensure efficiency and accuracy
- Document production for urgent jobs which are not suitable to be done by Document Services
- Proactively manage competing deadlines
- May liaise with courts and ensure the accurate development of court documentation/bundles
- Provide administrative support at meetings, capturing outputs and following up as needed. May be assigned specific tasks/objectives for action as outputs of the meeting
- Support junior members acting as buddy/mentor
- Undertake specific practice group tasks and requirements
Skills and experience:
- Good experience working in a legal sector or other professional services environment
- Experience supporting fee earners or client teams within a Banking and Finance practice, including direct involvement with client intake, billing, and document management processes
- Familiar with anti-money laundering (AML), client due diligence (CDD), and other compliance requirements relevant to Banking & Finance
- Strong technical capabilities across Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
- Proactively seek to improve skills gained through job-related training and work experience
- Strong diary/calendar management skills
- Strong document management skills
- Able to problem-solve based on standard ways of operating
- Able to manage competing tasks and demands
- Able to establish and maintain effective working relationships; a team player
- Strong written and verbal English communication skills
- Work requires continual attention to detail in completing assignments
Reports to: Secretarial Services Leader
Position type: In Market
Development framework: Business Services
About us: At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.
Additional Information:
To Apply: At Baker McKenzie, we welcome direct applications. Please click on the Apply icon to start the online application process for this role. We will then be in touch with you once we have reviewed your application. If you are unable to apply online, please contact the Recruitment Team on either 020 7919 1000 or Recruitment.London@bakermckenzie.com.
Please review our Applicant Privacy Notice here. No agencies please - Please note Baker McKenzie does not accept unsolicited CVs. Please click here for details of our Agency Policy and commitment to sourcing directly.
Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief, if any, gender, gender identity, disability, sexual orientation or age - to fulfil their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.
Practice Assistant, Banking & Finance in London employer: Baker McKenzie
Contact Detail:
Baker McKenzie Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Practice Assistant, Banking & Finance in London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Baker McKenzie. Check out their values and recent news. This will help you connect with the interviewers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to the role of a Practice Assistant. Think about how your past experiences align with the responsibilities listed in the job description, like managing diaries or handling client communications.
✨Tip Number 3
Show off your skills! During the interview, highlight your technical capabilities, especially with Microsoft Office Suite. Share specific examples of how you've used these tools to improve efficiency in your previous roles.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the position and keep you top of mind for the hiring team.
We think you need these skills to ace Practice Assistant, Banking & Finance in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Practice Assistant role in Banking & Finance. Highlight your experience in legal or professional services, especially any relevant tasks like client intake and billing support.
Showcase Your Skills: Don’t forget to showcase your strong technical skills with Microsoft Office Suite. Mention specific tools you’re proficient in, as this will show us you’re ready to hit the ground running.
Be Detail-Oriented: Attention to detail is key in this role. When writing your application, double-check for any typos or errors. A polished application reflects your ability to manage competing tasks effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing candidates who take the initiative!
How to prepare for a job interview at Baker McKenzie
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Practice Assistant in Banking & Finance. Familiarise yourself with tasks like client intake administration and diary management. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Technical Skills
Since strong technical capabilities across Microsoft Office Suite are crucial, be prepared to discuss your experience with these tools. Bring examples of how you've used them in previous roles, especially in document management or billing support, to highlight your proficiency.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to manage competing deadlines. Think of specific situations where you successfully handled multiple tasks or resolved issues, and be ready to share these examples during the interview.
✨Demonstrate Your Team Spirit
Baker McKenzie values collaboration, so be prepared to discuss how you've built effective working relationships in the past. Share experiences where you supported colleagues or mentored junior members, as this will show that you're a team player who fits well within their culture.
