Legal Project Coordinator

Legal Project Coordinator

Belfast Full-Time 36000 - 60000 £ / year (est.) Home office (partial)
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At a Glance

  • Tasks: Support Legal Project Managers in delivering client projects efficiently and accurately.
  • Company: Join Baker McKenzie, the world's leading law firm with a vibrant Belfast Centre.
  • Benefits: Enjoy top-notch benefits like private health cover, life assurance, and flexible hybrid working.
  • Why this job: Be part of a diverse team that values innovation and personal growth in a dynamic environment.
  • Qualifications: Basic IT skills and strong communication abilities are essential; experience in complex organisations is a plus.
  • Other info: This role offers opportunities for training and networking across various professional services.

The predicted salary is between 36000 - 60000 £ per year.

To work with Legal Project Managers and lawyers, supporting on the integrated delivery of tasks across the lifecycle of client facing projects using established tools and processes with a focus on improving how legal services are managed.

Baker McKenzie is the world’s leading law firm with offices all over the world. Our Belfast Centre is home to over 400 colleagues in both legal and professional services. We offer one of the best workplace benefits packages in the business with comprehensive private health cover, income protection, life assurance and a full employee assistance plan. These and a host of other benefits make us one of the most desirable companies to work for in Belfast. We are committed to promoting inclusion, diversity, and equity for all and are confident we can provide a career as individual and as exceptional as you.

Responsibilities:

  • Support members of the LPM team on multiple projects with competing deadlines in coordination with other LPM team members.
  • Liaise with the client and the BM's client matter team, as well as BM's specialist departments and offices worldwide.
  • Perform assigned tasks with accuracy and timeliness; take responsibility for completing recurring tasks without prompting.
  • Prioritize workload (seeking clarification from project leads on project priorities), anticipating and escalating any foreseeable issues as well as availability, and remain aware of dependencies.
  • Build and use charts, timelines, and other visuals effectively; suggest improvements.
  • Work with team members to implement solutions to improve processes.
  • Accurately estimate and manage time required to support coordination work.
  • Effectively and appropriately hand off work to other Professional Business Services (PBS) teams, engaging with them to clarify requirements and ensure a successful transition.
  • Support the post-matter review process for key matters and identify areas of improvement in practice area processes through discussions with project team.
  • Triage help requests and raise ‘marginal’ requests with team members to determine LPM position on task involvement.
  • Identify opportunities for new service delivery and support analysis and design workshops.
  • Collate information for project updates and adapt report templates for new projects.
  • Support scope clarification and management efforts on projects.
  • Identify own training needs and actively participate in training related to LPM topics.
  • Tailor and reuse existing templates and make suggestions for template improvements.
  • Contribute to BM’s Innovation Strategy; become a subject matter expert on LPM-relevant technology and standardized processes: evangelize, advise, train, apply to projects and support refinement.
  • Support implementation of existing and new technology to meet project requirements and to encourage LPM and Legal team uptake.
  • Source information at LPM request for proposals and pitches.
  • Build network of professional colleagues across the range of PBS and legal functions, including Knowledge Management, Business Development, Finance, and IT and with external stakeholders.
  • Offer ad hoc support and PM expertise to non-LPM initiatives.

Skills and Experience:

  • Understanding of/experience working in large complex organizations.
  • Basic understanding of relevant IT packages: e.g., Document Management Systems, Project Extranets (e.g., SharePoint/Teams) or other collaborative project management tools.
  • Basic knowledge of Microsoft Office (including Excel), and of financial systems and reports.
  • Strong communication and relationship-building skills.
  • Desire to work collaboratively with senior-level professionals to help them succeed in meeting their objectives.
  • Ability to build matter budgets with guidance.
  • Ability to work independently with a willingness to work flexibly and hands-on to achieve project objectives.
  • Ability to analyse datasets to identify trends, issues, and gaps.

Legal Project Coordinator employer: Baker & McKenzie Rechtsanwaltsgesellschaft mbH

Baker McKenzie is an exceptional employer, offering a dynamic work environment in Belfast that fosters collaboration and innovation among over 400 colleagues. With one of the best benefits packages in the industry, including comprehensive health cover and a commitment to diversity and inclusion, employees are empowered to grow their careers while contributing to meaningful client projects. The hybrid workplace model further enhances work-life balance, making Baker McKenzie a top choice for those seeking rewarding legal project coordination roles.
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Contact Detail:

Baker & McKenzie Rechtsanwaltsgesellschaft mbH Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Legal Project Coordinator

✨Tip Number 1

Familiarise yourself with the tools and processes used in legal project management. Understanding software like Document Management Systems and collaborative tools such as SharePoint or Teams will give you a significant edge when discussing your capabilities during interviews.

✨Tip Number 2

Network with professionals in the legal field, especially those who work in project management roles. Attend industry events or join relevant online forums to build connections that could provide insights into the role and potentially lead to referrals.

✨Tip Number 3

Demonstrate your ability to manage competing deadlines by sharing examples from your past experiences. Be prepared to discuss how you prioritised tasks and collaborated with team members to achieve project goals effectively.

✨Tip Number 4

Stay updated on trends in legal project management and innovation strategies. Showing that you are proactive about learning and adapting to new technologies will highlight your commitment to improving legal services and make you a more attractive candidate.

We think you need these skills to ace Legal Project Coordinator

Project Coordination
Time Management
Communication Skills
Relationship Building
Attention to Detail
Problem-Solving Skills
Process Improvement
Data Analysis
Microsoft Office Proficiency
Document Management Systems Knowledge
Collaboration Tools Familiarity (e.g., SharePoint, Teams)
Budgeting Skills
Adaptability
Training and Development Awareness
Stakeholder Engagement

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Legal Project Coordinator. Emphasise your ability to manage multiple projects, liaise with clients, and improve processes.

Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples from your past experiences that demonstrate your project management skills and your understanding of legal services.

Showcase Relevant Skills: Highlight your proficiency in tools like Microsoft Office, Document Management Systems, and any project management software you’ve used. This will show that you are well-equipped to handle the technical aspects of the role.

Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a role that involves managing legal projects.

How to prepare for a job interview at Baker & McKenzie Rechtsanwaltsgesellschaft mbH

✨Understand the Role

Make sure you have a solid grasp of what a Legal Project Coordinator does. Familiarise yourself with the responsibilities listed in the job description, such as supporting LPM teams and managing multiple projects. This will help you answer questions confidently and demonstrate your enthusiasm for the role.

✨Showcase Your Communication Skills

Since this role involves liaising with clients and various departments, be prepared to discuss your communication style. Share examples of how you've effectively communicated in past roles, especially in complex environments. Highlight your ability to build relationships and work collaboratively.

✨Demonstrate Problem-Solving Abilities

The job requires identifying areas for improvement and implementing solutions. Be ready to discuss specific instances where you've successfully solved problems or improved processes in previous positions. Use the STAR method (Situation, Task, Action, Result) to structure your responses.

✨Familiarise Yourself with Relevant Tools

Since the role involves using various IT packages and project management tools, brush up on your knowledge of systems like SharePoint, Teams, and Excel. If you have experience with these tools, be sure to mention it during the interview, as it shows you're prepared to hit the ground running.

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