AoA Recruitment Coordinator in Belfast

The AoA Recruitment Coordinator will provide first-class, proactive recruitment support to the Regional Recruitment Directors (and People Director, APAC), as an integral part of the Recruitment team across the Americas, EMEA and Asia Pacific. The role will play a key role in delivering wide ranging and critical administrative tasks, alongside involvement in the execution of strategic projects and initiatives in-market / region, as assigned, and to support AoA recruitment priorities.

Main responsibilities

• Work closely with and support the Regional Recruitment Directors (and People Director - APAC), providing high-quality and proactive delivery on a broad range of day-to-day recruitment related tasks, activities and projects, as defined by regional and business needs.
• Provide joined-up support on defined overarching AoA recruitment priorities, as set by the Regional Recruitment Directors, to deliver against global and regional recruitment priorities, in line with business need.
• Support multi-dimensional projects, working across regions (and functions) with varied stakeholders to engage, pilot (as needed) and successfully implement against project timelines and within agreed budgets.
• Partner with other AoA Recruitment Coordinators as one global team to deliver seamless recruitment administration and project support.
• Promote a one-team and delivery-focused approach, supported by knowledge sharing, creation and storing of materials and useful information to be developed, housed and shared across the regions.
• Establish and maintain highly effective relationships and engagement strategies with all internal and external stakeholders.
• Provide regular updates, reporting, metrics and status updates as required to key stakeholders, including Recruitment Leadership Team.
• Provide support, as and when required, to the Recruitment Directors and wider Recruitment Leadership Team.
• Assist offices on designated recruitment activity and projects, across various workstreams, as agreed by the Recruitment Directors.
• Support the Avature Recruitment & Onboarding solution, driving improved adoption and integration of the new recruitment ATS globally.
• Provide strong administrative support for the Regional Directors of Recruitment on core priorities, tasks and projects.
• Support recruitment branding related projects.
• Contribute to global website redesign projects.
• Support pre-employment screening and due diligence initiatives.
• Assist with ad-hoc tasks and projects, including automation opportunities and leveraging AI / technology efficiencies.
• Participate in the development and improvement of recruitment processes and initiatives.

Skills and experience

• Able to demonstrate a proactive approach by anticipating recruitment needs, identifying potential risks, and proposing solutions.
• Strong administrative skills, including record management, scheduling, meeting coordination, and handling confidential information with discretion.
• Experience supporting recruitment or talent-related projects, including planning, tracking, and meeting deadlines.
• Comfortable using recruitment systems, HR platforms, and digital collaboration tools.
• Able to adapt to shifting priorities and remains effective under pressure and in fast-paced environments.
• Strong written and verbal communication skills, with the ability to engage professionally with stakeholders, candidates, and external partners.
• A high level of attention to detail, ensuring accuracy and consistency in all work.
• Able to manage multiple recruitment-related tasks and projects simultaneously.
• Demonstrates discretion, integrity, and professionalism when handling sensitive information.
• Demonstrates cultural awareness and an ability to support recruitment activities across multiple regions.

Reports to Regional Directors of Recruitment

Position type: Regional

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all.