Department Administrator II in Aberdeen

Are you passionate about supporting offshore personnel operations in a fast‑paced energy environment? Do you enjoy coordinating people, processes, and compliance to ensure safe and efficient operations?

Baker Hughes is a global energy‑technology company operating in over 120 countries. We deliver innovative solutions that make energy safer, cleaner, and more efficient. Our Process & Pipeline Services (PPS) organization provides inline inspection, pre‑commissioning, and maintenance solutions to customers across the oil and gas industry, supporting both short‑term projects and long‑term contracts.

As a Department Administrator, you will play a critical role in supporting personnel planning and deployment for projects requested by Account Project Managers. You will be an integral part of the departmental support team, working closely with Operations to ensure field personnel are effectively resourced, briefed, trained, and compliant with Baker Hughes safety and quality standards. This role is primarily based in Aberdeen, with responsibility for Great Yarmouth (GY) field staff, and operates under a local UK contract.

As a Department Administrator, you will be responsible for:

• Supporting the planning and delivery of personnel resources requested by Account Project Managers
• Ensuring timely execution of instructions from the Personnel Coordinator and effective daily personnel coordination
• Ensuring all field personnel are fully briefed on work scope, duties, risks, and HSE requirements
• Communicating job details, mobilisation schedules, and check‑in times to offshore and field crews
• Maintaining effective communication with third‑party agencies, supplier representatives, and internal stakeholders
• Promoting and driving a strong HSE, Quality, and Compliance culture across the UK offshore team
• Maintaining and updating manpower plans, competency trackers, training records, and PPE requirements
• Acting as a proxy for UKG and Fieldglass, supporting on‑call coverage, and providing team cover as required

To be successful in this role you will:

• Have strong proficiency in Microsoft Office applications
• Have experience with Fieldglass (highly beneficial)
• Have a strong understanding of Oracle systems
• Have excellent written and verbal communication skills
• Have strong interpersonal skills and the ability to work across multiple stakeholders
• Have excellent attention to detail and exemplary record‑keeping abilities
• Be a self‑starter capable of working with minimal supervision
• Demonstrate a strong safety mindset and actively participate in all company safety programs
• Have knowledge of personnel sourcing markets and workforce management practices

We recognize that everyone is different and that the way people deliver their best work can vary. This role supports working arrangements aligned with business and operational requirements.

Our people are at the heart of what we do at Baker Hughes. We are committed to creating an inclusive, collaborative environment where employees are supported, developed, and empowered to grow their careers.

For more than a century, Baker Hughes has led the way in energy innovation. We continue to invest in our people and reward individuals who demonstrate commitment to safety, performance, and customer success.