Facilities Administrator - Co-ordinator in Leeds

Job Description

We are working with a brilliant company based in Leeds, they are a leader in the technology world.

They are looking for a Property & Facilities Co-ordinator to support the day to day management of the organisations property portfolio and facilities services across the UK.

This is a 3 month rolling contract, full time, Monday to Friday.

Key Responsibilities Property & Facilities Operations Coordinate planned and reactive maintenance activities across the property portfolio.

Act as the first point of contact for building-related issues, logging and tracking queries through to resolution.

Liaise with landlords, managing agents, contractors, and internal stakeholders.

Maintain accurate property and asset records, including leases, drawings, and compliance documentation.

Take ownership of issue resolution across multiple sites, including when working remotely from line management.

Health, Safety & Compliance Support compliance with UK statutory obligations, such as: Fire safety Asbestos management Legionella control Electrical safety Monitor certification schedules and ensure inspections are completed on time.

Assist with risk assessments, audits, and H&S reporting.

Proactively identify compliance risks and take correct action without requiring direction.

Act as a competent point of contact for compliance queries in the absence of senior facilities support.

Contractor & Supplier Management Raise purchase orders and process invoices in line with company procedures.

Coordinate contractor access, permits to work, and site induction requirements.

Monitor and challenge contractor performance and make recommendations for improvement, replacement or escalation where required.

Make day to day decisions regarding contractor engagement within agreed budgets and frameworks.

Financial & Administrative Support Assist with tracking property and facilities spend against budget.

Prepare basic reports on costs, compliance status, and service performance.

Support tendering exercises and contract renewals where required.

Projects & Improvements Support small works projects, refurbishments, and office moves.

Assist with workplace improvements and space management initiatives.

Lead smaller scale projects independently from planning through to delivery.

Skills & Experience Experience in a property, facilities, estates, or building management role.

Good understanding of UK facilities compliance requirements.

Confident communicator with strong stakeholder management skills.

Proficient in Microsoft Office (Excel, Word, Outlook).

Evidence of problem solving capability, including diagnosing issues and implementing effective solutions without close supervision.

Personal Attributes Proactive and solutions-focused Detail-oriented with strong follow-through Comfortable working independently and as part of a wider team Professional and customer-focused approach Highly self sufficient, with the confident to take ownership and make decisions in the absence of immediate support Strong problem solving mindset with the ability to remain calm and effective under pressure.