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- Tasks: Support top directors with admin tasks, travel arrangements, and project coordination.
- Company: Join a dynamic team at Bakels, a leader in the food industry.
- Benefits: Gain valuable experience, flexible hours, and a chance to grow your career.
- Why this job: Be part of impactful projects while developing essential skills in a supportive environment.
- Qualifications: Strong attention to detail, excellent communication, and a proactive attitude are key.
- Other info: Work in a multicultural setting with opportunities for personal and professional growth.
The predicted salary is between 30000 - 42000 £ per year.
Scope of Role: To provide secretarial and administrative support to the Group Technical Director and Group Project Director as required. The role also provides administrative support to Centres of Competence within the Group Matrix Organisation (Technical, Marketing and Quality Systems), alongside wider group administrative responsibilities.
Key Areas of Responsibility:
- Provide full administrative and secretarial support to the Group Technical Director and Group Project Director, including travel, accommodation, visas, holidays, appointments and diary management.
- Provide administrative support to the Bakels Group Sustainability and Health & Safety platforms, including scheduling training, providing training materials, supporting ASSCOs with access and usage, monitoring data entries, and producing monthly and annual reports.
- Support the collection and monitoring of production performance KPIs across the Bakels Group, helping to implement structured KPI monitoring and reporting systems, capacity planning, and GMP monitoring of energy, waste and water via local sustainability teams.
- Assist with administrative tasks across various Bakels Group platforms, including supporting ASSCOs with enquiries and managing membership for the Group Leatherhead Helpline.
- Devise and maintain office systems, including data management and filing, and take responsibility for accounts and budgets where required.
- Carry out background research and present findings through documents, briefing papers, reports and presentations.
- Maintain SharePoint and other Group Executive Management platforms in a tidy and orderly manner, working with local site ASSCO owners to ensure records are accurate and reflect the current position.
Person Specification:
- Committed to high standards of quality with strong attention to detail (Essential)
- Ability to work under pressure, meet delivery deadlines and respond to changing priorities; flexible working hours to meet business needs (Essential)
- Discretion and adherence to confidential matters; honest and reliable (Essential)
- Organised with the ability to prioritise workload and resolve issues quickly and effectively (Essential)
- Self-motivated with a proactive approach to learning new skills (Essential)
- Excellent written and verbal communication skills (Essential)
- A team player who works well with others and provides support and guidance (Essential)
- Commitment to Bakels Core Values (Essential)
Key Competencies (Qualifications & Experience):
- Experience working within an office environment (Essential)
- People management experience (Desirable)
- Experience working within an international group of companies in a diverse, multicultural environment (Desirable)
- Strong emotional intelligence and empathy (Essential)
- Experience or knowledge of secretarial and office systems (e.g. SharePoint, Power BI, PowerPoint, Word, Excel) (Essential)
- Good understanding of Bakels sites and products (Desirable)
PERSONAL ASSISTANT TO GROUP TECHNICAL DIRECTOR AND GROUP PROJECT DIRECTOR in London employer: Bakels Group
Contact Detail:
Bakels Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PERSONAL ASSISTANT TO GROUP TECHNICAL DIRECTOR AND GROUP PROJECT DIRECTOR in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Bakels or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by researching the Group Technical Director and Group Project Director. Knowing their projects and values will show you're genuinely interested and ready to contribute to the team.
✨Tip Number 3
Practice your communication skills! Since this role requires excellent verbal and written abilities, consider doing mock interviews with friends or using online resources to polish your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about joining the Bakels team.
We think you need these skills to ace PERSONAL ASSISTANT TO GROUP TECHNICAL DIRECTOR AND GROUP PROJECT DIRECTOR in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Personal Assistant. Highlight your secretarial and administrative skills, especially those that relate to diary management and travel arrangements, as these are key for supporting our Group Technical Director and Group Project Director.
Showcase Your Communication Skills: Since excellent written and verbal communication skills are essential, use your application to demonstrate these. Whether it’s through a well-structured cover letter or clear bullet points in your CV, let us see how you can communicate effectively.
Highlight Your Organisational Skills: We need someone who can juggle multiple tasks and prioritise effectively. In your application, give examples of how you've managed workloads in the past, especially in high-pressure situations. This will show us you're up for the challenge!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at StudySmarter.
How to prepare for a job interview at Bakels Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Group Technical Director and Group Project Director. Familiarise yourself with the key areas mentioned in the job description, such as diary management, travel arrangements, and KPI monitoring. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and resolved issues quickly, as these are essential skills for the position.
✨Demonstrate Discretion and Reliability
As a Personal Assistant, you'll be handling confidential matters. During the interview, highlight your commitment to discretion and reliability. Share specific instances where you've maintained confidentiality and built trust with colleagues or supervisors, as this will reassure them of your integrity.
✨Be Proactive and Adaptable
The ability to work under pressure and adapt to changing priorities is crucial for this role. Prepare to discuss how you've handled stressful situations in the past and how you remain flexible in your approach. Showing that you're self-motivated and eager to learn new skills will also set you apart from other candidates.
