At a Glance
- Tasks: Support our Global Investment Banking team with admin, client relations, and event organisation.
- Company: Join Baird, a top employer in investment banking with a focus on career growth.
- Benefits: Flexible work schedule with remote options and a collaborative environment.
- Other info: Embrace diversity and be part of a dynamic team that values innovation.
- Why this job: Make an impact in a fast-paced setting while developing valuable skills.
- Qualifications: 5+ years EA experience preferred; strong organisational and communication skills required.
The predicted salary is between 45000 - 55000 £ per year.
About the Role:
We are looking for a talented and highly motivated Executive Assistant to support Baird’s Global Investment Banking team. This role will be a minimum 12-month fixed-term contract. Our Investment Banking team takes pride in offering a rewarding career experience, serving as a destination employer for the best and the brightest. As an Executive Assistant, you will be able to contribute to the success of our Investment Banking team through administrative and operational support, client-relationship management, and event organization.
The ideal individual will perform core administrative responsibilities to our Investment Bankers. Some of these duties may include:
- Supporting the banker’s diaries
- Scheduling meetings/calls
- Arranging travel
- Processing expenses
- Monitoring phases of deal processes
You will tap into your analytical skills by researching and compiling data and vital communications to complete tasks. A key to your success will be developing and maintaining strong relationships.
This position offers flexibility to work Tuesday, Wednesday and Thursday in the London office and Monday and Friday remote.
The Impact You’ll Make:
- Effective and open communication with manager, bankers and administrative team
- Collaboration with different administrative and operational functions e.g. Events Team, Conference Centre, etc
- Complex multi-time-zone diary management, organising meetings and co-ordinating conference calls in a fast-paced working environment whilst ensuring the teams' priorities are met
- Daily correspondence and email management
- End-to-end extensive domestic and international travel arrangements
- Acting as a designated point of contact / Project Assistant on IB deals
- Event organisation such as Closing Dinners and Sector Events
- Processing and submitting expenses for team members in a timely manner
- Promote excellent client relationships at all times
- Printing, binding, photocopying
- Support visiting colleagues from other Baird offices
- Covering for the other EAs as and when required
- Utilising AI tools to streamline day-to-day workflow
What You’ll Bring to Baird:
- Minimum of 5+ years EA experience preferred, ideally supporting a fast-paced investment banking team, professional-services or financial-services - experience as a deal/Project Assistant advantageous
- Advanced time management, organisational and prioritisation skills
- Proficiency in Microsoft Office 365, Outlook, Concur, Salesforce (or similar) and AI tools (Rogo advantageous)
- Proactive, with strong critical thinking and problem-solving skills
- Excellent written and verbal communication skills
- A collaborative working style with a positive, can-do attitude
- Strong interpersonal skills
- Willingness to adapt and use AI tools
- Drive and energy, with the ability to multi-task effectively when under pressure
- Strong client service ethos with excellent team working skills
- Excellent organisation and administrative skills including high level of attention to detail, accuracy and the ability to meet deadlines
During your employment, you must comply with the FCA rules and guidance including but not limited to the FCA’s Conduct Rules.
Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.
Executive Assistant - FTC in London employer: Baird
Baird is an exceptional employer that prioritises a collaborative and supportive work culture, making it an ideal place for a Talent Acquisition Coordinator to thrive. With a focus on employee growth and development, Baird offers opportunities to enhance your skills while working in a dynamic environment that values precision and professionalism. Located in the UK, you will be part of a team that not only delivers a high-quality candidate experience but also fosters a sense of belonging and purpose within the European hiring landscape.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - FTC in London
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Baird can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Baird; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Baird.
We think you need these skills to ace Executive Assistant - FTC in London
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Baird and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Baird's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Baird
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
