At a Glance
- Tasks: Support a dynamic investment team with administrative tasks and event planning.
- Company: Join Baird Capital, a leading firm in private equity and investment management.
- Benefits: Flexible work schedule with remote options and a collaborative team environment.
- Other info: Opportunity for continuous learning and professional growth in a supportive culture.
- Why this job: Be part of a fast-paced team where your organisational skills make a real impact.
- Qualifications: 5+ years of executive admin experience, strong communication, and organisational skills.
The predicted salary is between 45000 - 55000 £ per year.
Baird Capital is seeking an experienced Executive Assistant to provide high-touch support to our London-based investment team on a fixed-term contract lasting up to 12 months. This is a highly visible role supporting Partners and junior investment professionals in a fast-paced, deal-driven environment where priorities can shift quickly and strong judgment, organisation and follow-through are essential.
This role offers the opportunity to be an integral part of a close-knit, collaborative team, combining traditional executive support with deal administration, CRM coordination, event planning, research and operational support. The ideal candidate is proactive, adaptable and comfortable taking ownership in a dynamic environment while delivering a consistently strong internal and external client experience.
This position offers flexibility to work Monday, Tuesday, Wednesday and Thursday in the London office and Friday remote.
The Impact You’ll Make:
- Provide seamless administrative support to Partners and junior investment professionals, helping the team stay organised, responsive and focused on business priorities.
- Manage complex, multi-time-zone calendars, meetings and conference calls in a fast-paced environment where priorities may change quickly.
- Coordinate extensive UK and international travel, including detailed itineraries, last-minute changes and timely expense submission.
- Serve as a key point of contact for deal and portfolio-related administration, including Salesforce updates, working group and insiders lists, deal notes and tailored reporting.
- Plan and support client lunches, closing dinners, sector events, marketing events and team gatherings, including venue research, logistics, invite tracking, budgets and on-site support as needed.
- Prepare and coordinate information for board papers, presentations, research requests and team reporting in a clear and accessible way.
- Complete NDAs, Gift and Entertainment forms and other documentation in line with Legal, Compliance and FCA requirements.
- Support onboarding for new Baird Capital Private Equity associates and assist visiting colleagues from other Baird offices with local logistics and timetabling.
- Represent Baird’s culture through honest, transparent communication, strong client service and a team-first approach.
What You’ll Bring to Baird:
- 5+ years of executive administrative experience, ideally within financial services, private equity, investment management or another fast-moving professional services environment.
- Proven ability to manage complex calendars, shifting priorities, travel logistics and expenses with accuracy and discretion.
- Strong written and verbal communication skills, with the confidence to build relationships and manage expectations across senior and junior stakeholders.
- Highly organised, detail-oriented and proactive, with sound judgment and the ability to anticipate needs before they arise.
- Strong client service mindset and the ability to work collaboratively within a close-knit, high-performing team.
- Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint and Excel.
- Experience with Salesforce, SharePoint or other CRM/document management systems is advantageous.
- Curiosity and openness to continuous learning, including the use of AI tools to improve efficiency and support the team’s evolving needs.
During your employment, you must comply with the FCA rules and guidance including but not limited to the FCA’s Conduct Rules.
Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.
Executive Assistant - Baird Capital (FTC) in London employer: Baird
Baird is an exceptional employer that prioritises a collaborative and supportive work culture, making it an ideal place for a Talent Acquisition Coordinator to thrive. With a focus on employee growth and development, Baird offers opportunities to enhance your skills while working in a dynamic environment that values precision and professionalism. Located in the UK, you will be part of a team that not only delivers a high-quality candidate experience but also fosters a sense of belonging and purpose within the European hiring landscape.
