At a Glance
- Tasks: Support a dynamic investment team with administrative tasks and event planning.
- Company: Join Baird Capital, a leading firm in private equity and investment management.
- Benefits: Flexible work schedule with remote options and a collaborative team environment.
- Other info: Opportunity for continuous learning and professional growth in a supportive culture.
- Why this job: Be part of a fast-paced team where your organisational skills make a real impact.
- Qualifications: 5+ years of executive admin experience, strong communication, and organisational skills.
The predicted salary is between 45000 - 55000 £ per year.
Baird Capital is seeking an experienced Executive Assistant to provide high-touch support to our London-based investment team on a fixed-term contract lasting up to 12 months. This is a highly visible role supporting Partners and junior investment professionals in a fast-paced, deal-driven environment where priorities can shift quickly and strong judgment, organisation and follow-through are essential.
This role offers the opportunity to be an integral part of a close-knit, collaborative team, combining traditional executive support with deal administration, CRM coordination, event planning, research and operational support. The ideal candidate is proactive, adaptable and comfortable taking ownership in a dynamic environment while delivering a consistently strong internal and external client experience.
This position offers flexibility to work Monday, Tuesday, Wednesday and Thursday in the London office and Friday remote.
The Impact You’ll Make:
- Provide seamless administrative support to Partners and junior investment professionals, helping the team stay organised, responsive and focused on business priorities.
- Manage complex, multi-time-zone calendars, meetings and conference calls in a fast-paced environment where priorities may change quickly.
- Coordinate extensive UK and international travel, including detailed itineraries, last-minute changes and timely expense submission.
- Serve as a key point of contact for deal and portfolio-related administration, including Salesforce updates, working group and insiders lists, deal notes and tailored reporting.
- Plan and support client lunches, closing dinners, sector events, marketing events and team gatherings, including venue research, logistics, invite tracking, budgets and on-site support as needed.
- Prepare and coordinate information for board papers, presentations, research requests and team reporting in a clear and accessible way.
- Complete NDAs, Gift and Entertainment forms and other documentation in line with Legal, Compliance and FCA requirements.
- Support onboarding for new Baird Capital Private Equity associates and assist visiting colleagues from other Baird offices with local logistics and timetabling.
- Represent Baird’s culture through honest, transparent communication, strong client service and a team-first approach.
What You’ll Bring to Baird:
- 5+ years of executive administrative experience, ideally within financial services, private equity, investment management or another fast-moving professional services environment.
- Proven ability to manage complex calendars, shifting priorities, travel logistics and expenses with accuracy and discretion.
- Strong written and verbal communication skills, with the confidence to build relationships and manage expectations across senior and junior stakeholders.
- Highly organised, detail-oriented and proactive, with sound judgment and the ability to anticipate needs before they arise.
- Strong client service mindset and the ability to work collaboratively within a close-knit, high-performing team.
- Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint and Excel.
- Experience with Salesforce, SharePoint or other CRM/document management systems is advantageous.
- Curiosity and openness to continuous learning, including the use of AI tools to improve efficiency and support the team’s evolving needs.
During your employment, you must comply with the FCA rules and guidance including but not limited to the FCA’s Conduct Rules.
Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.
Executive Assistant - Baird Capital (FTC) in London employer: Baird
Baird is an exceptional employer that prioritises a collaborative and supportive work culture, making it an ideal place for a Talent Acquisition Coordinator to thrive. With a focus on employee growth and development, Baird offers opportunities to enhance your skills while working in a dynamic environment that values precision and professionalism. Located in the UK, you will be part of a team that not only delivers a high-quality candidate experience but also fosters a sense of belonging and purpose within the European hiring landscape.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Baird Capital (FTC) in London
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Baird can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Baird; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Baird.
We think you need these skills to ace Executive Assistant - Baird Capital (FTC) in London
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Baird and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Baird's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Baird
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
