At a Glance
- Tasks: Support a dynamic investment team with administrative tasks and event planning.
- Company: Join Baird Capital, a leading firm in private equity and investment management.
- Benefits: Flexible work schedule with remote options and a collaborative team environment.
- Other info: Opportunity for continuous learning and professional growth in a supportive culture.
- Why this job: Be part of a fast-paced team where your organisational skills make a real impact.
- Qualifications: 5+ years of executive admin experience, strong communication, and organisational skills.
The predicted salary is between 45000 - 55000 £ per year.
Baird Capital is seeking an experienced Executive Assistant to provide high-touch support to our London-based investment team on a fixed-term contract lasting up to 12 months. This is a highly visible role supporting Partners and junior investment professionals in a fast-paced, deal-driven environment where priorities can shift quickly and strong judgment, organisation and follow-through are essential.
This role offers the opportunity to be an integral part of a close-knit, collaborative team, combining traditional executive support with deal administration, CRM coordination, event planning, research and operational support. The ideal candidate is proactive, adaptable and comfortable taking ownership in a dynamic environment while delivering a consistently strong internal and external client experience.
This position offers flexibility to work Monday, Tuesday, Wednesday and Thursday in the London office and Friday remote.
The Impact You’ll Make:
- Provide seamless administrative support to Partners and junior investment professionals, helping the team stay organised, responsive and focused on business priorities.
- Manage complex, multi-time-zone calendars, meetings and conference calls in a fast-paced environment where priorities may change quickly.
- Coordinate extensive UK and international travel, including detailed itineraries, last-minute changes and timely expense submission.
- Serve as a key point of contact for deal and portfolio-related administration, including Salesforce updates, working group and insiders lists, deal notes and tailored reporting.
- Plan and support client lunches, closing dinners, sector events, marketing events and team gatherings, including venue research, logistics, invite tracking, budgets and on-site support as needed.
- Prepare and coordinate information for board papers, presentations, research requests and team reporting in a clear and accessible way.
- Complete NDAs, Gift and Entertainment forms and other documentation in line with Legal, Compliance and FCA requirements.
- Support onboarding for new Baird Capital Private Equity associates and assist visiting colleagues from other Baird offices with local logistics and timetabling.
- Represent Baird’s culture through honest, transparent communication, strong client service and a team-first approach.
What You’ll Bring to Baird:
- 5+ years of executive administrative experience, ideally within financial services, private equity, investment management or another fast-moving professional services environment.
- Proven ability to manage complex calendars, shifting priorities, travel logistics and expenses with accuracy and discretion.
- Strong written and verbal communication skills, with the confidence to build relationships and manage expectations across senior and junior stakeholders.
- Highly organised, detail-oriented and proactive, with sound judgment and the ability to anticipate needs before they arise.
- Strong client service mindset and the ability to work collaboratively within a close-knit, high-performing team.
- Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint and Excel.
- Experience with Salesforce, SharePoint or other CRM/document management systems is advantageous.
- Curiosity and openness to continuous learning, including the use of AI tools to improve efficiency and support the team’s evolving needs.
During your employment, you must comply with the FCA rules and guidance including but not limited to the FCA’s Conduct Rules.
Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.
Executive Assistant - Baird Capital (FTC) in London employer: Baird
Baird is an exceptional employer that prioritises a collaborative and supportive work culture, making it an ideal place for a Talent Acquisition Coordinator to thrive. With a focus on employee growth and development, Baird offers opportunities to enhance your skills while working in a dynamic environment that values precision and professionalism. Located in the UK, you will be part of a team that not only delivers a high-quality candidate experience but also fosters a sense of belonging and purpose within the European hiring landscape.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Baird Capital (FTC) in London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Baird.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Baird.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant - Baird Capital (FTC) in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Baird.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Baird. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Baird
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Baird, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Baird, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Baird could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Baird as they’re likely seeking a candidate who can enhance their workplace culture.
