Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide top-notch admin support to Investment Banking pros in a fast-paced environment.
- Company: Join a diverse and inclusive team at a leading investment banking firm.
- Benefits: Competitive salary, flexible work options, and opportunities for professional growth.
- Other info: Dynamic role with opportunities to learn and grow in the finance industry.
- Why this job: Make a real impact by supporting junior bankers and enhancing client relationships.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 24000 - 28000 £ per year.
About the Role
The Global ARC Administrative Assistant provides high‑quality administrative and operational support to Investment Banking professionals, helping ensure efficient day‑to‑day operations across a global platform. This role partners closely with Bankers, Executive Assistants, and ARC team members to deliver proactive coordination, accurate execution, and seamless support in a fast‑paced, deadline‑driven environment.
The Impact You’ll Make
- Support a large group of junior Investment Bankers by delivering seamless, day‑to‑day administrative assistance
- Manage complex, multi‑time‑zone calendars, including scheduling meetings and calls
- Build and maintain strong client relationships through professional, responsive support
- Arrange domestic and international travel and prepare related itineraries
- Prepare and process expense reports using Concur
- Enter, update, and maintain data in Salesforce and other internal systems
- Act on behalf of bankers to submit, track, and monitor IT support tickets
- Coordinate internal and external meetings and events by partnering with Executive Assistants, hospitality, and conference services teams
- Provide coverage for ARC and Executive Assistants during absences or peak workload periods
- Accept, log, and manage incoming job tickets as part of a rotational intake schedule
- Stay current on compliance, travel, and expense policies across global locations
- Support project‑based administrative work during periods of high demand
- Maintain a high level of accuracy, organization, and performance while managing competing priorities
- Participate in virtual ARC and Administrative All‑Hands meetings to foster engagement and collaboration
- Provide ad‑hoc and general administrative support as needed, including document preparation and department administration
What You’ll Bring to Baird
- Previous secretarial or administrative experience, preferably in investment banking or a fast‑paced, deadline‑driven environment
- Strong organizational, time‑management, and prioritization skills
- Exceptional attention to detail and commitment to accuracy
- Ability to work effectively under pressure while managing a high volume of requests
- Excellent verbal and written communication skills
- A collaborative mindset with adaptability, critical thinking, and problem‑solving abilities
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with travel and expense systems (Concur preferred)
- Experience using CRM platforms (Salesforce preferred)
- Familiarity with ticketing systems (Engage preferred) and AI scheduling tools (preferred)
- A strong commitment to compliance, professionalism, and client service
This position requires the job holder to comply with the Group's compliance policies and procedures.
Administrative Assistant – Global ARC Team in London employer: Baird
Contact Detail:
Baird Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant – Global ARC Team in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the investment banking sector, especially those who have worked as administrative assistants. They can provide insider tips and might even refer you directly to hiring managers.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative roles. Think about how you can showcase your organisational skills and attention to detail, which are crucial for this position.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a thank-you email to express your appreciation and reiterate your interest in the role. It keeps you on their radar and shows your professionalism.
✨Tip Number 4
Apply through our website for the best chance at landing the job! We love seeing applications that come directly from our platform, and it helps us keep track of all the amazing candidates like you.
We think you need these skills to ace Administrative Assistant – Global ARC Team in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Administrative Assistant. Highlight your previous experience in administrative roles, especially in fast-paced environments like investment banking. We want to see how your skills match what we're looking for!
Showcase Your Skills: In your cover letter, emphasise your organisational and time-management skills. Mention specific examples where you've successfully managed complex schedules or supported a team under pressure. This will help us see how you can thrive in our dynamic environment.
Be Professional Yet Personable: While we appreciate professionalism, don’t be afraid to let your personality shine through! We’re looking for someone who can build strong relationships with our team and clients, so a friendly tone can go a long way in your application.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Baird
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in the Global ARC Team. Familiarise yourself with the key tasks like managing calendars, arranging travel, and using systems like Concur and Salesforce. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've managed multiple priorities in a fast-paced environment. Highlight your attention to detail and how you've successfully coordinated complex schedules or events. This will demonstrate that you can handle the demands of the job.
✨Communicate Clearly and Professionally
Since excellent verbal and written communication skills are crucial for this role, practice articulating your thoughts clearly. Use professional language and be concise when answering questions. You might even want to prepare a few questions to ask the interviewer to show your interest and engagement.
✨Demonstrate Your Adaptability
The ability to adapt and problem-solve is key in a dynamic environment like investment banking. Be prepared to discuss situations where you've had to think on your feet or adjust your plans due to unexpected changes. This will show that you're not just organised but also flexible and resourceful.