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- Tasks: Provide top-notch admin support to Investment Banking pros in a fast-paced environment.
- Company: Join a diverse and inclusive team at a leading investment banking firm.
- Benefits: Gain valuable experience, competitive pay, and opportunities for growth.
- Why this job: Make a real impact by supporting junior bankers and enhancing client relationships.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Dynamic role with exposure to global operations and collaborative team culture.
The predicted salary is between 24000 - 28000 £ per year.
The Global ARC Administrative Assistant provides high-quality administrative and operational support to Investment Banking professionals, helping ensure efficient day-to-day operations across a global platform. This role partners closely with Bankers, Executive Assistants, and ARC team members to deliver proactive coordination, accurate execution, and seamless support in a fast-paced, deadline-driven environment.
The Impact You’ll Make
- Support a large group of junior Investment Bankers by delivering seamless, day-to-day administrative assistance
- Manage complex, multi-time-zone calendars, including scheduling meetings and calls
- Build and maintain strong client relationships through professional, responsive support
- Arrange domestic and international travel and prepare related itineraries
- Prepare and process expense reports using Concur
- Enter, update, and maintain data in Salesforce and other internal systems
- Act on behalf of bankers to submit, track, and monitor IT support tickets
- Coordinate internal and external meetings and events by partnering with Executive Assistants, hospitality, and conference services teams
- Provide coverage for ARC and Executive Assistants during absences or peak workload periods
- Accept, log, and manage incoming job tickets as part of a rotational intake schedule
- Stay current on compliance, travel, and expense policies across global locations
- Support project-based administrative work during periods of high demand
- Maintain a high level of accuracy, organization, and performance while managing competing priorities
- Participate in virtual ARC and Administrative All-Hands meetings to foster engagement and collaboration
- Provide ad-hoc and general administrative support as needed, including document preparation and department administration
What You’ll Bring to Baird
- Previous secretarial or administrative experience, preferably in investment banking or a fast-paced, deadline-driven environment
- Strong organizational, time-management, and prioritization skills
- Exceptional attention to detail and commitment to accuracy
- Ability to work effectively under pressure while managing a high volume of requests
- Excellent verbal and written communication skills
- A collaborative mindset with adaptability, critical thinking, and problem-solving abilities
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with travel and expense systems (Concur preferred)
- Experience using CRM platforms (Salesforce preferred)
- Familiarity with ticketing systems (Engage preferred) and AI scheduling tools (preferred)
- A strong commitment to compliance, professionalism, and client service
This position requires the job holder to comply with the Group's compliance policies and procedures.
Administrative Assistant – Global ARC Team employer: Baird
Contact Detail:
Baird Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant – Global ARC Team
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the investment banking sector, especially those who have worked as administrative assistants. They can provide insider tips and might even refer you for the role.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative tasks and time management. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 3
Showcase your tech-savviness! Familiarise yourself with tools like Salesforce and Concur before the interview. Mentioning your proficiency with these systems can set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Administrative Assistant – Global ARC Team
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the role of Administrative Assistant. Highlight any previous administrative experience, especially in fast-paced environments like investment banking.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Global ARC Team. Mention specific examples of how you've managed complex calendars or supported teams in high-pressure situations.
Showcase Your Attention to Detail: In this role, accuracy is key. Make sure your application is free from typos and errors. This shows us that you pay attention to detail, which is crucial for managing expense reports and scheduling.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Baird
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in the Global ARC Team. Familiarise yourself with the key tasks like managing calendars, arranging travel, and using tools like Concur and Salesforce. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational abilities, prepare examples from your past experiences where you successfully managed multiple priorities or complex schedules. Be ready to discuss how you maintain accuracy and efficiency under pressure, as this will resonate well with the interviewers.
✨Demonstrate Your Communication Skills
Effective communication is crucial for this position. Practice articulating your thoughts clearly and concisely. You might be asked to explain how you would handle client interactions or coordinate with team members, so think of specific scenarios where your communication made a difference.
✨Prepare Questions That Matter
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, company culture, and expectations for the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.