Our client, a leading name in property, is seeking a Personal Assistant with light touch Office Manager duties to join their busy private office, supporting a Managing Director while playing a key role in the smooth day-to-day running of the business.
This is a varied, fast-paced role that combines executive support, office management, and administrative assistance across finance and wider business operations. The successful PA will be a proactive self-starter who enjoys taking ownership, thrives in a collaborative environment, and is happy to get involved wherever needed.
This is a new role and due to the immediate need is a temp to perm opportunity, you will be working closely with the PA to the CEO in gorgeous offices in the heart of Mayfair.
Key Responsibilities
- Managing a busy diary, inbox, and meeting schedule
- Coordinating domestic and international travel, including detailed itineraries
- Preparing board reports, presentations, and key business documents
- Providing high-level administrative support to the Managing Director
- Overseeing the day-to-day running of a busy office
- Coordinating facilities management and liaising with suppliers
- Organising company events, meetings, and visitor hospitality
- Assisting with PR activity and press releases
- Supporting Health & Safety administration and compliance
- Liaising with IT support and managing office supplies and maintenance
- Processing invoices and expenses
- Coordinating meetings and providing administrative support to the wider teamAssisting with ad hoc tasks including travel bookings, venue sourcing, research, and event coordination
About You
- Previous experience in a Personal Assistant or Team Assistant role
- Exceptional organisational and time management skills
- A proactive, hands-on approach with the ability to anticipate needs
- Strong communication skills, both written and verbal
- Excellent attention to detail and the ability to multitask effectively
- Confidence working with senior stakeholders
- A professional, flexible, and solutions-focused attitude
- Strong Microsoft Office skills and general IT confidence
- Please note this is an office-based role
This is an excellent opportunity for someone who enjoys variety, takes pride in keeping things running smoothly, and wants to become an integral part of a supportive and collaborative team.
Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy
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Personal Assistant employer: Bain and Gray
Join a warm and welcoming family in Primrose Hill as a Private Personal Assistant, where you will enjoy a competitive salary and the opportunity to thrive in a dynamic environment. This role offers significant autonomy and responsibility, allowing you to make a meaningful impact on family life while benefiting from a supportive employer committed to your long-term growth and success.
