At a Glance
- Tasks: Provide top-notch support to a high-profile principal in a dynamic environment.
- Company: Join Bain and Gray, a leading recruitment agency in London.
- Benefits: Competitive salary, flexible working, and opportunities for professional growth.
- Other info: Work four days in the office with one day remote; flexibility is key.
- Why this job: Be part of an exciting role that combines executive and personal support.
- Qualifications: Exceptional organisational skills and experience managing confidential information.
The predicted salary is between 35000 - 42000 £ per year.
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Job Description
Location
Hammersmith, London
Salary
£35,000–£42,000
Contract
12-Month Fixed-Term Contract
Start Date
Ideally end of August
We are seeking an exceptional, highly organised Personal Assistant to provide seamless support to a high-profile principal and their Executive Assistant within a fast-paced, dynamic environment.
This is a varied role that combines executive, operational and personal support, requiring exceptional discretion, attention to detail and the ability to anticipate needs before they arise.
Key Responsibilities
- Executive & Office Support
- Support the day-to-day management of the executive office, ensuring it operates efficiently and is fully equipped.
- Prepare and coordinate weekly schedules and itineraries.
- Arrange refreshments and hospitality for meetings and office visits.
- Coordinate domestic and international business travel, including flights, rail travel, accommodation and detailed itineraries.
- Organise travel logistics for support teams and coordinate transport to and from venues.
- Liaise with office operations and security teams regarding arrivals, departures and logistics.
- Manage corporate card reconciliations, invoices and expense processing.
- Support budget tracking for travel and related expenditure.
- Personal Support
- Source luxury and specialist items through established retail and personal shopping networks.
- Coordinate gifts for key occasions, including birthdays, holidays and VIP recipients.
- Prepare and manage hospitality requirements and event-related requests.
- Assist with private event planning and ad hoc personal projects.
- Conduct research and provide recommendations on a range of personal and business matters.
- Handle confidential communications with professionalism and discretion.
About You
The successful candidate will be
- Highly organised with exceptional attention to detail.
- An outstanding communicator, both written and verbal.
- Naturally proactive, presenting solutions rather than problems.
- Comfortable working in a fast-moving environment where priorities can change quickly.
- Able to balance discretion with confidence, knowing when to take initiative and when to remain in the background.
- Flexible, adaptable and willing to support wherever needed.
- Experienced in managing confidential information with complete professionalism.
- Working Pattern
- Four days per week based in the office, with one day working from home (typically Friday), subject to business requirements.
- Flexibility is essential, as office attendance may vary depending on operational needs.
- Occasional out-of-hours support will be required, particularly during periods of travel.
This is an outstanding opportunity for an experienced assistant who thrives in a high-performance environment and enjoys delivering exceptional support at the highest level.
Bain and Gray is an equal opportunities employer. Wecontinually strive to improve our processes around our diversity, equity andinclusion strategy.
Bain and Gray specialise in PA and administrationrecruitment across London.
Typical rolesinclude Receptionists, Team Assistants, Office Managers, PAs and EAs across allindustry sectors.
We are a boutique agency and therefore, are unable to respond individually to the high volume of applications.
If youare already registered with Bain and Gray, please do not hesitate to contactyour consultant directly.
For clients
Recruiting through Bain and Gray ensures you hire the best candidates and get up to date market information.
We are here to listen, to understand and to recruit you into the right job.
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Personal Assistant – 12-Month FTC employer: Bain and Gray
Bain and Gray is an exceptional employer, offering a dynamic work environment in the heart of London where proactive individuals can thrive. With a strong emphasis on collaboration and professional growth, employees benefit from comprehensive support and development opportunities, making it an ideal place for those seeking meaningful and rewarding careers. The company fosters a culture of respect and discretion, ensuring that every team member feels valued and empowered to contribute to the success of the organisation.
