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- Tasks: Support senior leaders, manage the office, and coordinate marketing efforts.
- Company: Join a dynamic new branch of a global real estate firm in vibrant Mayfair.
- Benefits: Enjoy a hybrid working model and a fun, sociable team environment.
- Why this job: Be part of a growing company and help shape its culture while developing your skills.
- Qualifications: 3-5 years in a similar role, strong MS Office skills, and a proactive attitude required.
- Other info: Ideal for those with start-up experience or backgrounds in tech, real estate, or infrastructure.
The predicted salary is between 36000 - 60000 £ per year.
My client is an exciting new branch of a much larger global firm, in the Real Estate sector. Based in brand new offices in the West End, they offer a hybrid working model. This is an amazing opportunity to join a young and growing company and really be part of creating the foundations and culture. This is a varied role for a PA who wants to muck in with other areas of the company too. You will be liaising with very senior stakeholders so professional and slick communication skills is a must. On top of this, you will be managing the boutique office, keeping everything well stocked and being the lynchpin for the team. This company are undergoing a lot of growth and the candidate needs to be flexible to the changes and a real people person.
This is the chance to work in a fresh new office but be part of a bigger and well established firm at the same time. The right candidate will add fresh air and fun into the office, be sociable and warm and also know when to get their head down. The team are absolutely delightful and you would grow with the business!
Duties will include:
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PA Support: Diary management, travel, meeting prep, minute taking and senior team support
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Office Management: Day-to-day running of Mayfair office, supplier liaison, onboarding coordination
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Marketing Coordination: Helping support with high level marketing coordination.
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PowerPoint/Presentation Support: Drafting, formatting, editing high-quality client/investor-facing presentations
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Budget/Finance Admin: Tracking spend across office and various budgets, processing expenses and invoices
The right candidate will have:
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Minimum 3-5 years’ experience in a similar business support, team admin, or PA role
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Experience working with senior leadership in a fast-paced environment
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Highly organised, detail-oriented, proactive, and professional
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Strong MS Office skills — particularly Excel, PowerPoint,and Outlook
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Confident handling budgets, expenses, and basic finance admin
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Presentation-savvy — experience formatting decksand producing board-level materials
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Start-up experience or background in tech, real estate, or infrastructure is a plus
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Must be London-based and happy to work 3 days a week from the new Mayfair office
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PA / Team Assistant employer: Bain and Gray
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA / Team Assistant
✨Tip Number 1
Familiarise yourself with the real estate sector and the specific challenges it faces. This knowledge will help you engage in meaningful conversations with senior stakeholders and demonstrate your understanding of the industry during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for managing a busy office environment. This practical demonstration can set you apart and highlight your proactive approach to the role.
✨Tip Number 3
Network with professionals in the real estate and PA sectors. Attend industry events or join relevant online groups to connect with potential colleagues or mentors who can provide insights and possibly refer you to opportunities.
✨Tip Number 4
Prepare to discuss your experience with budget management and finance admin in detail. Be ready to share specific examples of how you've successfully tracked expenses or managed budgets in previous roles, as this is crucial for the position.
We think you need these skills to ace PA / Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in PA or team assistant roles. Emphasise your organisational skills, experience with senior leadership, and any specific achievements that demonstrate your ability to manage multiple tasks effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and enthusiasm for the role. Mention your experience in fast-paced environments and how you can contribute to the company's culture and growth. Be sure to address your communication skills and ability to liaise with senior stakeholders.
Highlight Relevant Skills: In your application, specifically mention your proficiency in MS Office, particularly Excel, PowerPoint, and Outlook. Include examples of how you've successfully managed budgets, expenses, and office administration in previous roles.
Showcase Flexibility and Team Spirit: Demonstrate your adaptability and willingness to take on various responsibilities. Share examples of how you've worked collaboratively in a team and contributed to a positive office environment, as this is crucial for the role.
How to prepare for a job interview at Bain and Gray
✨Showcase Your Communication Skills
Since you'll be liaising with senior stakeholders, it's crucial to demonstrate your professional and slick communication skills. Prepare examples of how you've effectively communicated in previous roles, especially in high-pressure situations.
✨Highlight Your Organisational Abilities
This role requires a highly organised individual. Be ready to discuss your methods for managing multiple tasks, such as diary management and office supplies. Consider sharing specific tools or techniques you use to stay organised.
✨Emphasise Flexibility and Adaptability
The company is undergoing growth and change, so showcasing your flexibility is key. Prepare to discuss instances where you've successfully adapted to new challenges or changes in the workplace.
✨Demonstrate Team Spirit
As a PA/Team Assistant, being a people person is essential. Share examples of how you've contributed to a positive team culture in past roles, whether through social initiatives or simply being approachable and supportive to colleagues.
