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- Tasks: Provide high-level support to a UHNWI, managing complex schedules and global travel.
- Company: Prestigious Mayfair-based Family Office with a dynamic work environment.
- Benefits: Gain unique experience in a fast-paced, confidential setting with potential for future opportunities.
- Why this job: Join a rare opportunity to work closely with influential individuals and make a real impact.
- Qualifications: Experience supporting UHNWI or in a Family Office, with exceptional organisational skills.
- Other info: Flexible hours required; perfect for those who thrive in a fast-paced environment.
The predicted salary is between 36000 - 60000 £ per year.
Maternity Leave Cover – Business Assistant to UHNWI / Family Office
If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.
Job Description
A prestigious Mayfair-based Family Office is seeking an exceptional Business Assistant (EA) to provide dedicated support to a UHNWI during a maternity leave cover period. The successful candidate will join in November 2025 for a comprehensive handover and training phase, before taking full ownership of responsibilities from December 2025 through June 2026.
This is a rare opportunity to work in a dynamic, fast-paced, and confidential environment, providing high-level executive and business support to an internationally focused Principal. You will work in tandem with a Private PA (handling personal matters) and alongside a wider team of business professionals.
Key Responsibilities:
- Complex diary management across multiple time zones; anticipate changes and remain proactive.
- Organise global travel including private aviation, hotel arrangements, and travel documentation.
- Schedule and coordinate meetings (in-person and virtual), private dinners, business lunches, and other events.
- Liaise with high-level global contacts, acting as a gatekeeper and representative of the Principal.
- Provide support on philanthropic and charitable projects, assisting with scheduling, communication, and research.
- Collaborate with the internal Family Office team to ensure seamless coordination across business and private spheres.
- Carry out ad hoc project work, reporting, and general business assistance as needed.
Ideal Candidate Profile:
- Proven experience supporting UHNWI or in a Family Office setting.
- Impeccable organisational and communication skills, with the ability to remain calm under pressure.
- Demonstrates a high degree of discretion and professionalism.
- Proactive and anticipatory approach – always one step ahead.
- Flexible and responsive, with availability for occasional out-of-hours contact (weekends where required).
- Comfortable working at pace, handling rapidly changing priorities and global coordination.
- Well-presented, articulate, and resilient, with exceptional attention to detail and problem-solving ability.
Candidate Requirements:
The ideal candidate will be highly flexible and comfortable being contacted out of hours, including occasional weekend communication, to ensure continuity of support for the Principal’s dynamic schedule. They must be well presented, articulate, and resilient, with a calm and measured approach. The nature of the role demands someone who can manage a high-volume, ever-evolving workload, always staying one step ahead by pre-empting scheduling conflicts and adjusting plans as needed. Exceptional communication and organisational skills are essential, along with strong attention to detail, a solution-oriented mindset, and the ability to work swiftly and accurately under pressure. We are seeking someone pragmatic rather than rigid, with no extreme personalities, who can adapt quickly and operate confidently in a fast-paced environment. Previous experience supporting a UHNWI or within a private family office is required.
Bain and Gray is an equal opportunities employer. Wecontinually strive to improve our processes around our diversity, equity andinclusion strategy.
Bain and Gray specialise in PA and administrationrecruitment across London. Typical rolesinclude Receptionists, Team Assistants, Office Managers, PAs and EAs across allindustry sectors. We area boutique agency and therefore,are unable to respond individually to the high volume of applications. If youare already registered with Bain and Gray, please do not hesitate to contactyour consultant directly.
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Maternity Leave Cover – Business Assistant to UHNWI / Family Office employer: Bain and Gray
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maternity Leave Cover – Business Assistant to UHNWI / Family Office
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s not even advertised yet.
✨Tip Number 2
Be proactive! If you see a role that interests you, don’t just wait for a response after applying. Follow up with a friendly email or message to express your enthusiasm and ask about the next steps. It shows initiative!
✨Tip Number 3
Prepare for interviews by researching the company and the role thoroughly. Think about how your skills align with what they’re looking for, especially in high-pressure environments. We want you to shine when it’s your turn to impress!
✨Tip Number 4
Keep an eye on our website for new roles! We’re constantly updating our listings, so make sure you check back regularly. You might just find the perfect opportunity waiting for you!
We think you need these skills to ace Maternity Leave Cover – Business Assistant to UHNWI / Family Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Business Assistant. Highlight your experience with UHNWI or in a Family Office setting, and showcase your impeccable organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your proactive approach and ability to handle high-pressure situations. We love seeing candidates who are genuinely excited about the opportunity!
Be Clear and Concise: When filling out your application, keep it clear and concise. We appreciate straightforward communication, so make sure your points are easy to understand. This will help us see your attention to detail right from the start!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets into our hands. Plus, keep an eye on our site for new roles that pop up – we’re always looking for talented individuals like you!
How to prepare for a job interview at Bain and Gray
✨Know Your UHNWI
Before the interview, do some research on the UHNWI you’ll be supporting. Understand their interests, philanthropic efforts, and any recent news related to them. This will not only show your initiative but also help you tailor your responses to demonstrate how you can meet their specific needs.
✨Master Diary Management
Since complex diary management is a key responsibility, practice discussing your experience with managing multiple schedules. Be ready to share examples of how you've successfully navigated scheduling conflicts or coordinated across different time zones in previous roles.
✨Showcase Your Discretion
In a role that requires high levels of discretion, prepare to discuss situations where you’ve had to handle sensitive information. Highlight your understanding of confidentiality and professionalism, as this will reassure the interviewer of your ability to represent the Principal effectively.
✨Demonstrate Flexibility
Given the dynamic nature of the role, be prepared to talk about how you adapt to changing priorities. Share specific instances where you’ve had to pivot quickly and how you managed to maintain high standards under pressure. This will illustrate your proactive approach and resilience.
