At a Glance
- Tasks: Support Co-Founders, manage office operations, and organise events.
- Company: Dynamic financial services group with a close-knit team.
- Benefits: Competitive salary, discretionary bonus, and professional development opportunities.
- Other info: Direct exposure to leadership and potential for career advancement.
- Why this job: Gain valuable experience and grow within a supportive environment.
- Qualifications: 2 years' experience in office administration and strong organisational skills.
The predicted salary is between 40000 - 42000 £ per year.
Location: City of London – Office Based
Salary: £40,000–£42,000 per annum + discretionary bonus and benefits
Be at the heart of a growing business. We are looking for an organised, proactive and enthusiastic Office Assistant & Office Manager to support our two Co-Founders and ensure the smooth running of the office. This is an exciting opportunity for someone with circa 2 years' experience who wants more than a traditional administrative role. You'll work closely with senior leadership, gain valuable commercial exposure and develop your skills within a growing financial services group. They are a close-knit, ambitious team and are looking for someone who is keen to learn, take responsibility and grow with the business.
Key Responsibilities
- Executive Support
- Manage the Co-Founders' diaries, scheduling meetings, resolving clashes and managing priorities.
- Monitor and manage inboxes, prioritising urgent correspondence and following up on outstanding matters.
- Arrange travel, accommodation and logistics when required.
- Handle confidential and commercially sensitive information with complete discretion.
- Meetings & Administration
- Prepare board papers, meeting agendas and concise executive summaries.
- Coordinate meeting packs and chase contributors for information ahead of meetings.
- Take meeting notes and circulate agreed actions, owners and deadlines.
- Track outstanding actions and ensure they are followed up and completed.
- Office Management
- Manage the day-to-day running of the office.
- Oversee office supplies, equipment, facilities and suppliers.
- Welcome visitors and ensure clients and guests receive a professional and friendly reception.
- Assist with onboarding new team members, including desks, equipment and office introductions.
- Events & Team Support
- Organise and host client meetings, broker events and team socials.
- Provide administrative support to the COO, Group Financial Controller and wider team.
- Assist with research, ad hoc projects and other business requirements as the Group grows.
What We're Looking For
- Circa 2 years' experience in office administration or a similar role.
- Excellent organisational skills and strong attention to detail.
- Excellent written and verbal communication skills.
- Confident using Microsoft 365, including Outlook, Word, Excel and PowerPoint.
- Able to manage competing priorities and work effectively under pressure.
- Comfortable communicating with senior stakeholders, clients and business partners.
- Proactive, reliable, discreet and professional.
- Naturally curious, with a genuine interest in learning how a business operates.
- A positive, flexible and team-oriented approach, with a natural instinct for looking after people.
- Experience in financial services, property or a fast-paced SME would be advantageous but is not essential.
- A degree is welcome but not required.
What We Offer
- Competitive salary of £40,000–£42,000.
- Discretionary annual bonus.
- Additional employee benefits.
- Direct exposure to the Co-Founders and senior leadership team.
- Hands-on training and investment in your professional development.
- The opportunity to develop into a senior EA or Operations role.
- A friendly, close-knit and supportive working environment.
- The opportunity to make a genuine contribution to a growing business.
Office Assistant / Office Manager in London employer: Bain and Gray
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