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For Companies At a Glance
- Tasks: Support the Founder & CIO with scheduling, travel, and correspondence in a dynamic environment.
- Company: Join a successful Asset Management Group located in vibrant Mayfair with stunning views.
- Benefits: Enjoy 25 days of leave, hybrid work, gym memberships, and a performance bonus.
- Why this job: Be part of a friendly team, thrive under pressure, and make impactful contributions.
- Qualifications: Ideal candidates are detail-oriented, ambitious, and have experience at the C-suite level.
- Other info: Work on-site four days a week with flexibility and assist in exciting corporate events.
The predicted salary is between 36000 - 60000 £ per year.
Executive Assistant to Founder & Chief Investment Officer
This is an exciting opportunity for an Executive Assistant to support the Founder & Chief Investment Officer of a highly successful Asset Management Group, based out of stunning offices in Mayfair. The ideal candidate will be ambitious, highly detail-oriented, and have proven experience working at the C-suite level.
The role requires someone who thrives under pressure, remains adaptable to last-minute changes, and consistently anticipates the needs of the Founder. This position is based in the colourful Penthouse office in Mayfair, offering stunning views over Green Park. The successful candidate will work on-site four days per week and one day from home, with flexibility to come into the office if required. The role is within a small, friendly team where everyone is well-supported and happy to assist with additional responsibilities as needed.
The Role
- Manage complex diary scheduling, meetings, and travel arrangements.
- Oversee corporate banking tasks, invoice payments, and expenses.
- Draft and send professional correspondence on behalf of the Founder.
- Assist in preparing presentations, spreadsheets, and marketing documents.
- Build and maintain strong relationships with stakeholders, support teams, and Executive Assistants.
- Screen and manage incoming calls, prioritise inquiries, and provide timely follow-ups.
- Welcome and assist external visitors.
- Manage the Senior Office Administrator.
- Maintain an organised office filing system and collaborate with the Senior Office Administrator.
- Act as a liaison between the Founder and internal teams, facilitating effective communication.
- Plan and execute corporate events, including the Annual Meeting (held in Miami).
- Work closely with Investor Relations to manage and update the investor database, draft professional email communications, and conduct mailouts.
- Coordinate with IT support to manage tech setups for meetings.
- Assist with onboarding new employees.
- Liaise and maintain a strong relationship with the Personal Assistant.
- Handle ad hoc administrative tasks to support the Founder’s needs.
Benefits and Details
- 25 days of annual leave, plus bank holidays
- Subsidised gym memberships
- Company pension plan
- Life insurance
- Hybrid working (1 day WFH per week)
- Performance-based discretionary bonus
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Executive Assistant to Founder & Chief Investment Officer employer: Bain and Gray
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Founder & Chief Investment Officer
✨Tip Number 1
Familiarize yourself with the asset management industry and current market trends. This knowledge will not only help you understand the context of the role but also allow you to engage in meaningful conversations with the Founder and other stakeholders.
✨Tip Number 2
Demonstrate your adaptability by preparing for potential last-minute changes in scheduling or priorities. Consider practicing scenarios where you might need to quickly rearrange meetings or travel plans, showcasing your ability to think on your feet.
✨Tip Number 3
Highlight your experience in managing complex diaries and travel arrangements. Be ready to discuss specific tools or software you’ve used in the past that helped streamline these processes, as this will show your efficiency and organizational skills.
✨Tip Number 4
Build a strong understanding of effective communication strategies. Since you'll be acting as a liaison between the Founder and various teams, being able to articulate your thoughts clearly and professionally will be crucial in this role.
We think you need these skills to ace Executive Assistant to Founder & Chief Investment Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience working at the C-suite level. Emphasize your skills in managing complex schedules, handling correspondence, and supporting high-level executives.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how you've thrived under pressure and adapted to last-minute changes in previous positions.
Showcase Your Attention to Detail: Provide examples in your application that demonstrate your detail-oriented nature. This could include managing intricate travel arrangements or overseeing corporate banking tasks accurately.
Highlight Relationship Management Skills: Discuss your ability to build and maintain strong relationships with stakeholders and teams. Mention any relevant experiences where you successfully facilitated communication between different parties.
How to prepare for a job interview at Bain and Gray
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage complex schedules and tasks is crucial. Be prepared to discuss specific examples of how you've successfully organized meetings, travel arrangements, or projects in the past.
✨Demonstrate Adaptability
The role requires someone who thrives under pressure and can adapt to last-minute changes. Share experiences where you had to quickly adjust plans or priorities, highlighting your problem-solving skills.
✨Build Rapport with Stakeholders
Strong relationships are key in this position. Prepare to talk about how you've effectively communicated and collaborated with various stakeholders in previous roles, emphasizing your interpersonal skills.
✨Prepare for Technical Questions
Since you'll be coordinating tech setups for meetings, brush up on any relevant software or tools you might need to use. Be ready to discuss your experience with these technologies and how you've utilized them to enhance productivity.
