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- Tasks: Support the Founder & CIO with scheduling, travel, and correspondence in a dynamic environment.
- Company: Join a successful Asset Management Group located in stunning Mayfair offices.
- Benefits: Enjoy 25 days leave, private healthcare, gym memberships, and hybrid work options.
- Why this job: Be part of a friendly team, thrive under pressure, and make impactful contributions.
- Qualifications: Proven experience at the C-suite level, detail-oriented, and adaptable to change.
- Other info: Work in a vibrant penthouse office with breathtaking views over Green Park.
The predicted salary is between 60000 - 70000 £ per year.
Reference: VB16786
Salary: £60,000 – £70,000
Location: London, Mayfair
This is an exciting opportunity for an Executive Assistant to support the Founder & Chief Investment Officer of a highly successful Asset Management Group, based out of stunning offices in Mayfair. The ideal candidate will be ambitious, highly detail-oriented, and have proven experience working at the C-suite level.
The role requires someone who thrives under pressure, remains adaptable to last-minute changes, and consistently anticipates the needs of the Founder. This position is based in the colourful Penthouse office in Mayfair, offering stunning views over Green Park. The successful candidate will work on-site four days per week and one day from home, with flexibility to come into the office if required. The role is within a small, friendly team where everyone is well-supported and happy to assist with additional responsibilities as needed.
The Role
- Manage complex diary scheduling, meetings, and travel arrangements.
- Oversee corporate banking tasks, invoice payments, and expenses.
- Draft and send professional correspondence on behalf of the Founder.
- Assist in preparing presentations, spreadsheets, and marketing documents.
- Build and maintain strong relationships with stakeholders, support teams, and Executive Assistants.
- Screen and manage incoming calls, prioritise inquiries, and provide timely follow-ups.
- Welcome and assist external visitors.
- Manage the Senior Office Administrator.
- Maintain an organised office filing system and collaborate with the Senior Office Administrator.
- Act as a liaison between the Founder and internal teams, facilitating effective communication.
- Plan and execute corporate events, including the Annual Meeting (held in Miami).
- Work closely with Investor Relations to manage and update the investor database, draft professional email communications, and conduct mailouts.
- Coordinate with IT support to manage tech setups for meetings.
- Assist with onboarding new employees.
- Liaise and maintain a strong relationship with the Personal Assistant.
- Handle ad hoc administrative tasks to support the Founder’s needs.
Benefits and Details
- 25 days of annual leave, plus bank holidays
- Private healthcare coverage
- Subsidised gym memberships
- Company pension plan
- Life insurance
- Hybrid working (1 day WFH per week)
- Cycle-to-Work scheme
- Performance-based discretionary bonus
Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.
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Executive Assistant to Founder & Chief Investment Officer employer: Bain and Gray
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Founder & Chief Investment Officer
✨Tip Number 1
Familiarize yourself with the asset management industry and current market trends. This knowledge will not only help you understand the context of the role but also allow you to engage in meaningful conversations during the interview.
✨Tip Number 2
Demonstrate your ability to manage complex schedules and prioritize tasks effectively. Prepare examples from your past experiences where you successfully handled last-minute changes or high-pressure situations.
✨Tip Number 3
Highlight your communication skills, especially in drafting professional correspondence. Be ready to discuss how you've maintained strong relationships with stakeholders and managed inquiries in previous roles.
✨Tip Number 4
Show your adaptability by discussing your experience with hybrid working environments. Mention how you’ve successfully collaborated with teams both in-person and remotely, ensuring smooth operations regardless of the setting.
We think you need these skills to ace Executive Assistant to Founder & Chief Investment Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience working at the C-suite level. Emphasize your skills in managing complex schedules, handling corporate banking tasks, and drafting professional correspondence.
Craft a Compelling Cover Letter: In your cover letter, express your ambition and detail-oriented nature. Mention specific examples of how you've thrived under pressure and adapted to last-minute changes in previous roles.
Showcase Your Communication Skills: Since the role involves liaising with various stakeholders, demonstrate your strong communication skills. Include examples of how you've built and maintained relationships in past positions.
Highlight Your Organizational Abilities: Discuss your experience in maintaining organized office systems and managing multiple tasks simultaneously. This is crucial for supporting the Founder effectively.
How to prepare for a job interview at Bain and Gray
✨Showcase Your C-Suite Experience
Make sure to highlight your previous experience working with C-suite executives. Share specific examples of how you managed their schedules, handled sensitive information, and supported them in high-pressure situations.
✨Demonstrate Adaptability
Prepare to discuss instances where you successfully adapted to last-minute changes or unexpected challenges. This role requires someone who can think on their feet, so showcasing your flexibility will be key.
✨Emphasize Attention to Detail
Since the position demands a high level of detail orientation, be ready to provide examples of how your meticulous nature has positively impacted your previous roles. Mention any systems or processes you've implemented to stay organized.
✨Build Rapport with Stakeholders
Talk about your experience in building and maintaining relationships with various stakeholders. Highlight your communication skills and how you ensure effective collaboration between teams, especially in a fast-paced environment.
