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- Tasks: Support the CEO with scheduling, travel, and strategic initiatives in a dynamic environment.
- Company: Join Windward Group, a visionary company based in vibrant Edinburgh, focused on innovation and excellence.
- Benefits: Enjoy a competitive salary, professional development opportunities, and a collaborative team culture.
- Why this job: Be a key player in a fast-paced role that drives impact and supports a visionary leader.
- Qualifications: 8+ years as an Executive Assistant in a professional setting, with strong interpersonal skills.
- Other info: This role offers a unique blend of business and personal support, ideal for proactive individuals.
The predicted salary is between 64000 - 80000 £ per year.
Job Description
Reference: TP6932
Salary: £80,000 – £100,000
Location: Edinburgh, Scotland
We are seeking a highly experienced, proactive, and dynamic Senior Executive Assistant to support a visionary entrepreneur and CEO of Windward Group. Based in the vibrant city of Edinburgh, you will be joining at a very exciting time as you support the CEO in both a business and private capacity and work with him across a broad portfolio as you get fully immersed in this role.
The ideal candidate will demonstrate drive, professionalism, and be that true right hand to the CEO and his high-achieving, close-knit team.
The intention is for this individual to be a key support to the CEO; identifying and pursuing efficiencies and the ability to drive things forward is integral to the role.
You will have at least 8 + years of previous Executive Assistant experience supporting at C-Suite in a fast-paced, professional environment and have outstanding interpersonal skills and a quiet confidence.
Main Responsibilities:
Executive Support
- Manage and optimise the CEO’s complex calendar, including scheduling meetings, travel, and appointments across the CEO’s business portfolio and personal endeavours.
- Prepare briefing materials, agendas, and follow-up notes for meetings, striving to make the CEO as effective as possible and making the most of his time
- Serve as a facilitator liaison between the CEO and internal/external stakeholders, ensuring the CEO’s time is used wisely and purposefully.
- Handle confidential information with the utmost discretion and professionalism.
- Coordinate all logistics for several board and committee meetings, investor relations, and high-level strategic sessions.
- Manage the CEO’s LinkedIn messages and responses to maintain professional engagement and presence.
Travel & Events
- Plan and manage all aspects of domestic and international travel, including itineraries, accommodations, and on-the-ground logistics, for business and personal, including for the CEO’s close family.
- Accompany the CEO on regular business travel to provide real-time support and coordination.
- Plan and execute professional and personal events for the CEO, including logistics, guest coordination, and vendor management.
Personal Portfolio & Lifestyle Management
- Working with the Chief of Staff, oversee and coordinate the CEO’s personal investments, including real estate holdings, new ventures, and philanthropic interests.
- Liaise with brokers, legal advisors, and property managers to ensure smooth operations of personal assets.
- Manage personal appointments, events, and family-related logistics as needed, this may include personal shopping, car maintenance and personal wellness including medical appointments.
- Support the operations and initiatives of the Windward Foundation charity.
Strategic & Operational Excellence
- Act as a thought partner to the CEO, offering insights and recommendations on operational improvements and time optimisation.
- Lead special projects and initiatives on behalf of the CEO, ensuring timely execution and alignment with strategic goals.
- Develop systems and processes to streamline administrative workflows and enhance productivity.
- Support corporate governance, audit preparation, and the rhythm of meetings including action tracking and follow-ups.
- Coordinate the CEO’s recruitment activities and onboarding processes.
- Coordinate with non-executive directors and ensure alignment on board-level initiatives.
- Collate and maintain action logs from meetings and ensure timely execution.
Ambassadorial Support
- Represent the CEO with professionalism and poise in all interactions.
- Mentor junior administrative staff and contribute to a culture of excellence and accountability.
- Collaborate with internal teams to pull together the right people and resources to solve the CEO’s problem set.
Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.
Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.
Executive Assistant to CEO - Edinburgh, Scotland employer: Bain and Gray
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO - Edinburgh, Scotland
✨Tip Number 1
Network with professionals in the Edinburgh area, especially those who work in executive support roles. Attend local business events or join relevant LinkedIn groups to connect with individuals who may have insights into the company culture at Windward Group.
✨Tip Number 2
Research the CEO and the Windward Group thoroughly. Understanding their vision, recent projects, and values will help you tailor your approach and demonstrate your genuine interest during any informal conversations or networking opportunities.
✨Tip Number 3
Prepare to discuss specific examples from your past experience that showcase your ability to manage complex calendars, handle confidential information, and coordinate high-level meetings. This will help you stand out as a candidate who can directly support the CEO's needs.
✨Tip Number 4
Consider reaching out to current or former employees of Windward Group for informational interviews. They can provide valuable insights into the role and the expectations of the CEO, which can help you position yourself as the ideal candidate.
We think you need these skills to ace Executive Assistant to CEO - Edinburgh, Scotland
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your extensive experience as an Executive Assistant, particularly in supporting C-Suite executives. Emphasise your skills in managing complex calendars, handling confidential information, and coordinating logistics for meetings and travel.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to drive efficiencies. Mention specific examples from your past roles where you successfully supported high-level executives and contributed to their productivity.
Highlight Interpersonal Skills: In your application, stress your outstanding interpersonal skills and quiet confidence. Provide examples of how you've effectively liaised with stakeholders and maintained professionalism in challenging situations.
Showcase Strategic Thinking: Demonstrate your strategic thinking abilities by discussing any special projects or initiatives you've led in previous roles. Explain how these experiences align with the responsibilities outlined in the job description, such as operational improvements and time optimisation.
How to prepare for a job interview at Bain and Gray
✨Showcase Your Experience
Make sure to highlight your 8+ years of experience as an Executive Assistant, especially in supporting C-Suite executives. Prepare specific examples of how you've managed complex calendars and facilitated communication between stakeholders.
✨Demonstrate Proactivity
During the interview, emphasise your proactive approach to problem-solving. Share instances where you identified inefficiencies and implemented solutions that improved workflow or saved time for your previous executives.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your ability to handle confidential information and manage multiple priorities. Practice responses that showcase your discretion and organisational skills in high-pressure situations.
✨Exude Professionalism and Confidence
As you'll be representing the CEO, it's crucial to convey professionalism and confidence throughout the interview. Dress appropriately, maintain good eye contact, and engage with the interviewers to leave a lasting impression.
