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- Tasks: Provide high-level support to a UHNWI, managing complex schedules and global travel.
- Company: Prestigious Family Office in Mayfair, London, offering a dynamic work environment.
- Benefits: Competitive salary, opportunity for professional growth, and unique experience in a confidential setting.
- Why this job: Join a fast-paced team and make a real impact supporting an internationally focused Principal.
- Qualifications: Experience with UHNWI or in a Family Office, exceptional organisational and communication skills.
- Other info: Flexible hours required, including occasional weekends, in a role that demands adaptability.
The predicted salary is between 55000 - 65000 £ per year.
Maternity Leave Cover – EA to UHNWI / Family Office
Location: Mayfair, London
Contract Type: Fixed Term (November 2025 – June 2026)
£65,000 – 75,000 DOE
VB6970
A prestigious Mayfair-based Family Office is seeking an exceptional Business Assistant (EA) to provide dedicated support to a UHNWI during a maternity leave cover period. The successful candidate will join in November 2025 for a comprehensive handover and training phase, before taking full ownership of responsibilities from December 2025 through June 2026.
This is a rare opportunity to work in a dynamic, fast-paced, and confidential environment, providing high-level executive and business support to an internationally focused Principal. You will work in tandem with a Private PA (handling personal matters) and alongside a wider team of business professionals.
Key Responsibilities
- Complex diary management across multiple time zones; anticipate changes and remain proactive.
- Organise global travel including private aviation, hotel arrangements, and travel documentation.
- Schedule and coordinate meetings (in-person and virtual), private dinners, business lunches, and other events.
- Liaise with high-level global contacts, acting as a gatekeeper and representative of the Principal.
- Providesupport on philanthropic and charitable projects, assisting with scheduling, communication, and research.
- Collaborate with theinternal Family Office team to ensure seamless coordination across business and private spheres.
- Carry outad hoc project work, reporting, and general business assistance as needed.
Ideal Candidate Profile
- Proven experience supporting UHNWI or in a Family Office setting.
- Impeccable organisational and communication skills, with the ability to remain calm under pressure.
- Demonstrates ahigh degree of discretion and professionalism.
- Proactive and anticipatory approach – always one step ahead.
- Flexible and responsive, with availability foroccasional out-of-hours contact (weekends where required).
- Comfortableworking at pace, handling rapidly changing priorities and global coordination.
- Well-presented, articulate, and resilient, with exceptional attention to detail and problem-solving ability.
Candidate Requirements
The ideal candidate will be highly flexible and comfortable being contacted out of hours, including occasional weekend communication, to ensure continuity of support for the Principal’s dynamic schedule. They must be well presented, articulate, and resilient, with a calm and measured approach. The nature of the role demands someone who can manage a high-volume, ever-evolving workload, always staying one step ahead by pre-empting scheduling conflicts and adjusting plans as needed. Exceptional communication and organisational skills are essential, along with strong attention to detail, a solution-oriented mindset, and the ability to work swiftly and accurately under pressure. We are seeking someone pragmatic rather than rigid, with no extreme personalities, who can adapt quickly and operate confidently in a fast-paced environment. Previous experience supporting a UHNWI or within a private family office is required.
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EA to UHNWI - Maternity Cover employer: Bain and Gray
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to UHNWI - Maternity Cover
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an EA role. Personal recommendations can make all the difference, especially when it comes to high-profile positions.
✨Tip Number 2
Prepare for interviews by researching the company and the Principal you'll be supporting. Show that you understand their values and how you can contribute to their success. Tailor your responses to highlight your experience with UHNWI and family office settings.
✨Tip Number 3
Practice your organisational skills! Be ready to discuss how you've managed complex schedules and travel arrangements in the past. Use specific examples to demonstrate your proactive approach and ability to stay calm under pressure.
✨Tip Number 4
Don't forget to apply through our website! We want to see your application and help you land that dream job. Plus, it shows you're serious about joining our team and working in a dynamic environment.
We think you need these skills to ace EA to UHNWI - Maternity Cover
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of EA to UHNWI. Highlight your experience in managing complex diaries, organising travel, and liaising with high-level contacts. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that demonstrate your organisational skills and ability to work under pressure.
Showcase Your Discretion: Given the confidential nature of the role, it's crucial to emphasise your discretion and professionalism. We want to know how you've handled sensitive information in the past and maintained a high level of trust with previous employers.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Bain and Gray
✨Know Your UHNWI
Before the interview, do your homework on the UHNWI you’ll be supporting. Understand their interests, philanthropic efforts, and any recent news related to them. This will not only show your initiative but also help you tailor your responses to demonstrate how you can meet their specific needs.
✨Master Diary Management Scenarios
Be prepared to discuss complex diary management scenarios during the interview. Think of examples where you successfully managed multiple schedules across different time zones. Highlight your proactive approach in anticipating changes and how you handled any conflicts that arose.
✨Showcase Your Communication Skills
Since this role involves liaising with high-level global contacts, practice articulating your thoughts clearly and confidently. Prepare to share examples of how you've effectively communicated in previous roles, especially in high-pressure situations or when dealing with sensitive information.
✨Demonstrate Flexibility and Resilience
The ideal candidate must be flexible and resilient. Be ready to discuss times when you had to adapt quickly to changing priorities or handle unexpected challenges. Emphasise your calm demeanour and problem-solving skills, as these are crucial for success in a fast-paced environment.
