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- Tasks: Support a charming Director in a dynamic real estate family office.
- Company: Boutique family office in Mayfair with a friendly atmosphere.
- Benefits: Competitive salary, flexible working hours, and a supportive team environment.
- Why this job: Be the right hand of a Director and make a real impact in a fast-paced setting.
- Qualifications: Previous EA experience at senior level and some real estate background required.
- Other info: Ideal for proactive individuals who thrive in a varied and engaging role.
The predicted salary is between 36000 - 60000 £ per year.
My client is a Family office in Mayfair, within the Real Estate sector. Looking for a forward-thinking EA with bags of initiative to support a charming Director. The right candidate will always be 5 steps ahead of the game, and be able to manage the principal\’s time in a smooth and efficient way, always looking ahead at potential obstacles.
This is a varied role involving internal and external communications. It will suit someone who has worked in a boutique, not too corporate and structured environment, who has supported at CEO/ Founder level. Ideally you will have Real Estate sector background.
Duties
- Act as a liaison between the Director and internal/external stakeholders.
- Screen and prioritise emails, calls, and other communications on behalf of the Director.
- Proactively manage the contact database for the Director.
- Handle confidential personal and corporate information with discretion and professionalism.
- Effectively manage various files (paper + electronic), databases, guest lists, spreadsheets and memberships subscriptions.
- Create and edit presentations.
- Proactively manage the diary of the Director and ensure they are aware of their daily schedule.
- Schedule appointments and facilitate meetings and ensure the Director has all the relevant resources for the meetings.
- Take minutes at relevant meetings and ensure all actions are being followed up.
- Coordinate and manage the bookings, reservations and travel itineraries.
- Handle mailings and couriers with Reception.
- Collect and deliver items as and when required by the Director.
- Manage budget and process invoices.
- Handle all incoming calls to the Director and handle when appropriate.
- Any other tasks as assigned by the Director.
Ideal Candidate
- Previous EA experience at senior level within a fast-paced environment is essential.
- Have some Real Estate experience
- Confident communication and interpersonal skills.
- Attention to detail and strong organisational skills.
- Ability to present written information clearly and logically
- Ability to use initiative and work effectively as an individual and as part of a team
- Ability to prioritise work appropriately and multi-task.
- Hard working and proactive with the ability to follow instructions and work to deadlines
- Good IT skills – fluent in Microsoft Word, Excel.
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EA to Director employer: Bain and Gray
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to Director
✨Tip Number 1
Network like a pro! Reach out to your connections in the Real Estate sector and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the Director you'll be supporting. Show that you’re not just another candidate; demonstrate your understanding of their needs and how you can help them stay five steps ahead.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of great opportunities, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace EA to Director
Some tips for your application 🫡
Show Your Initiative: In your application, make sure to highlight instances where you've taken the initiative in previous roles. We love candidates who are proactive and can think ahead, just like the EA we’re looking for!
Tailor Your CV: Don’t just send a generic CV! Tailor it to reflect your experience in the Real Estate sector and your previous EA roles. We want to see how you’ve supported senior leaders and managed their time effectively.
Communicate Clearly: Since this role involves a lot of communication, ensure your written application is clear and concise. Use straightforward language and structure your thoughts logically – it’ll show us you can present information well!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Bain and Gray
✨Know Your Director
Before the interview, do your homework on the Director you'll be supporting. Understand their style, preferences, and any recent projects they've been involved in. This will help you tailor your responses and show that you're genuinely interested in making their life easier.
✨Showcase Your Initiative
As an EA, being proactive is key. Prepare examples of how you've anticipated needs or solved problems in previous roles. Highlighting your ability to stay five steps ahead will resonate well with the interviewers.
✨Master the Art of Communication
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Be ready to discuss how you've handled communications in the past, especially in a fast-paced environment like Real Estate.
✨Demonstrate Organisational Skills
Bring along examples of how you've managed complex schedules or projects. Discuss your methods for prioritising tasks and keeping everything organised, as this will show that you can handle the varied responsibilities of the role effectively.
