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For Companies At a Glance
- Tasks: Support a UHNWI with calendar management, travel arrangements, and event coordination.
- Company: Join a prestigious executive office in Mayfair, London.
- Benefits: Enjoy a competitive salary of £100-120,000 plus excellent benefits and bonuses.
- Why this job: Be the right hand to a high-profile individual, thriving in a dynamic and fast-paced environment.
- Qualifications: Degree preferred; must be detail-oriented, organized, and possess excellent communication skills.
- Other info: Confidentiality is key; experience with sensitive information is essential.
The predicted salary is between 85000 - 120000 £ per year.
Job Description
EA / PA – Executive Office of UUHNWI
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Mayfair
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£100-120,000 + excellent bens and bonus
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VB16878
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Excellent opportunity for an Executive Personal Assistant based in London, to provide administrative and operational persona support to UHNWI. Confidentiality is an essential element of this role and a proven track record supporting at this level. We are looking for a true right hand who is able to work at pace and is all over the detail – you will be highly organised, resilient and able to juggle a busy and forever changing workload. You must be confidential and have experience dealing with sensitive and private information at the highest level.
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Major Duties and Responsibilities:
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- Heavy calendar management, accounting for day-to-day meetings and movements, both business and personal. Exercise discretion in committing time and evaluating needs
- Attend immediately to emails forwarded from individual that require action or follow up
- Manage and maintain contact lists
- Take notes, prepare memos, letters and reports
- Coordinate travel arrangements and prepare detailed itineraries
- Organize and take care of mail and files
- Assist with planning, organizing and coordinating events for various locations
- Coordinating details for social events, which may entail handling invitations and RSVP’s, working with House Manager, Food and Beverage Manager, Chef, Florist, party planner, etc and help at the event
- Prepare gift bags of products, gift wrap gifts
- Assist with various projects as required
- May attend meetings, assist in preparation and printing of documents, agendas, and take and transcribe minutes
- Run errands
- Coordinate coverage for other executive assistant’s vacation and/or sick leave, etc
- General administrative support
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Qualifications:
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- Degree preferred
- Extremely detail orientated, organised, professional and reliable
- Proactive and forward – thinking
- Maintain a positive attitude and willingness to assist all team members
- Excellent written and verbal communication skills
- Must be able to effective communicate with all levels of personnel and external contacts
- Ability to work independently and multi task within a fast paced team environment, emphasising accuracy and timelines
- Diplomatic, tactful and discrete concerning confidential information and unquestionable integrity at all times
- Advanced system skills
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Key Competencies:
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- Excellent written and verbal communication skills
- Exemplary time management skills
- Detail orientated
- Ability to multi task
- Calendar management
- Computer skills
- Interpersonal skills
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EA/PA to UHNWI employer: Bain and Gray
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA/PA to UHNWI
✨Tip Number 1
Make sure to highlight your experience in managing complex calendars and scheduling for high-profile individuals. This role requires a keen attention to detail, so be prepared to discuss specific examples of how you've successfully navigated busy schedules.
✨Tip Number 2
Demonstrate your ability to handle sensitive information with discretion. Prepare anecdotes that showcase your professionalism and integrity when dealing with confidential matters, as this is crucial for the role.
✨Tip Number 3
Familiarize yourself with the expectations of UHNWI and their lifestyle. Understanding their needs and preferences can set you apart, so consider researching common practices and etiquette in high-net-worth environments.
✨Tip Number 4
Showcase your organizational skills by discussing any tools or systems you use to manage tasks and projects efficiently. Being proactive and forward-thinking is key, so be ready to share how you prioritize and streamline workflows.
We think you need these skills to ace EA/PA to UHNWI
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Personal Assistant, especially any roles where you managed sensitive information or supported high-level executives. Use specific examples that demonstrate your attention to detail and organizational skills.
Craft a Strong Cover Letter: In your cover letter, emphasize your ability to maintain confidentiality and your proactive approach to managing busy schedules. Mention your excellent communication skills and provide examples of how you've successfully handled similar responsibilities in the past.
Showcase Relevant Skills: Clearly outline your advanced system skills and any relevant software proficiency in your application. Highlight your time management abilities and your experience with calendar management, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your professionalism and attention to detail, which are essential qualities for this position.
How to prepare for a job interview at Bain and Gray
✨Showcase Your Organizational Skills
Be prepared to discuss specific examples of how you've managed complex calendars and prioritized tasks in previous roles. Highlight your ability to juggle multiple responsibilities while maintaining attention to detail.
✨Demonstrate Discretion and Confidentiality
Since confidentiality is crucial for this role, be ready to share experiences where you handled sensitive information. Emphasize your understanding of the importance of discretion in a high-stakes environment.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. Given the need for excellent written and verbal communication skills, consider preparing a brief summary of your professional background to present during the interview.
✨Prepare for Scenario-Based Questions
Anticipate questions that may involve real-life scenarios you could face in this role, such as managing last-minute changes or coordinating events. Think through your problem-solving strategies and be ready to discuss them.
