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- Tasks: Support a UHNWI with calendar management, travel arrangements, and event coordination.
- Company: Bain and Gray is a boutique agency specialising in administration and PA recruitment across London.
- Benefits: Enjoy a competitive salary, excellent benefits, and a bonus structure.
- Why this job: Join a fast-paced environment where your organisational skills will shine and make a real impact.
- Qualifications: Degree preferred; must be detail-oriented, proactive, and possess excellent communication skills.
- Other info: Confidentiality is key; experience with sensitive information is essential.
The predicted salary is between 80000 - 120000 £ per year.
Salary: £100,000 - £160,000 + excellent benefits & bonus
Location: Mayfair, London
Excellent opportunity for an Executive Personal Assistant based in Mayfair, to provide administrative and operational personal support to UHNWI. Confidentiality is an essential element of this role and a proven track record supporting at this level. We are looking for a true right hand who is able to work at pace and is all over the detail – you will be highly organised, resilient and able to juggle a busy and forever changing workload. You must be confidential and have experience dealing with sensitive and private information at the highest level.
Major Duties and Responsibilities:
- Heavy calendar management, accounting for day-to-day meetings and movements, both business and personal.
- Exercise discretion in committing time and evaluating needs.
- Attend immediately to emails forwarded from individual that require action or follow up.
- Manage and maintain contact lists.
- Take notes, prepare memos, letters and reports.
- Coordinate travel arrangements and prepare detailed itineraries.
- Organize and take care of mail and files.
- Assist with planning, organizing and coordinating events for various locations.
- Coordinating details for social events, which may entail handling invitations and RSVPs, working with House Manager, Food and Beverage Manager, Chef, Florist, party planner, etc., and help at the event.
- Prepare gift bags of products, gift wrap gifts.
- Assist with various projects as required.
- May attend meetings, assist in preparation and printing of documents, agendas, and take and transcribe minutes.
- Run errands.
- Coordinate coverage for other executive assistants’ vacation and/or sick leave, etc.
- General administrative support.
Qualifications:
- Degree preferred.
- Extremely detail orientated, organised, professional and reliable.
- Proactive and forward-thinking.
- Maintain a positive attitude and willingness to assist all team members.
- Excellent written and verbal communication skills.
- Must be able to effectively communicate with all levels of personnel and external contacts.
- Ability to work independently and multi-task within a fast-paced team environment, emphasising accuracy and timelines.
- Diplomatic, tactful and discrete concerning confidential information and unquestionable integrity at all times.
- Advanced system skills.
Key Competencies:
- Excellent written and verbal communication skills.
- Exemplary time management skills.
- Detail orientated.
- Ability to multi-task.
- Calendar management.
- Computer skills.
- Interpersonal skills.
EA / PA – Executive Office of UUHNWI employer: Bain and Gray
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA / PA – Executive Office of UUHNWI
✨Tip Number 1
Network with professionals in the executive assistant field, especially those who have experience working with UHNWI. Attend industry events or join relevant online forums to connect with individuals who can provide insights and potentially refer you to opportunities.
✨Tip Number 2
Familiarise yourself with the latest tools and software used for calendar management and communication. Being proficient in these systems will not only enhance your efficiency but also demonstrate your commitment to staying current in a fast-paced environment.
✨Tip Number 3
Prepare for potential interviews by practising scenarios that involve handling confidential information and managing multiple tasks. This will help you articulate your experience and showcase your ability to maintain discretion under pressure.
✨Tip Number 4
Research the specific needs and preferences of UHNWI to tailor your approach. Understanding their lifestyle and expectations can give you an edge in demonstrating how you can effectively support them in both personal and professional capacities.
We think you need these skills to ace EA / PA – Executive Office of UUHNWI
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Personal Assistant. Focus on your skills in calendar management, communication, and handling confidential information, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the importance of confidentiality. Mention specific examples from your past experiences that demonstrate your ability to manage a busy workload and support high-level executives.
Highlight Relevant Skills: In your application, emphasise your organisational skills, attention to detail, and ability to multitask. These competencies are key for the position and should be evident in your written materials.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your professionalism and attention to detail, which is essential for this role.
How to prepare for a job interview at Bain and Gray
✨Demonstrate Discretion
Given the sensitive nature of the role, it's crucial to showcase your ability to handle confidential information. Prepare examples from your past experiences where you successfully maintained discretion and confidentiality.
✨Showcase Your Organisational Skills
As an Executive Personal Assistant, being organised is key. Bring along a portfolio that highlights your calendar management skills and any tools or systems you use to stay on top of tasks and deadlines.
✨Prepare for Scenario Questions
Expect questions that assess your ability to juggle multiple tasks and adapt to changing priorities. Think of specific scenarios where you had to manage competing demands and how you handled them effectively.
✨Communicate Clearly and Confidently
Excellent communication skills are essential for this role. Practice articulating your thoughts clearly and confidently, especially when discussing your previous experiences and how they relate to the job requirements.
